Lab Administrative Support Specialist

Leidos Inc; McLean (VA); Presencial; USD 70 000 - 80 000; Tempo integral

Resumo da oferta

Leidos is seeking a highly organized Lab Administrative Support Specialist to join the Saxton Lab Team in McLean, VA. You will backstop administrative tasks, HR, procurement, and logistics to keep the federal R&D lab running efficiently.

This on-site role supports engineers and program managers, ensuring compliance and smooth operations. Ideal candidates hold a bachelor's degree in business or related field with 2+ years of office experience, strong MS Office and SharePoint skills, and the

Qualificações

• Bachelor's degree in business administration, project management, or a related field with a minimum of 2 years' office experience.
• Proficiency in Microsoft Office Suite and SharePoint.
• Ability to obtain and maintain a Public Trust clearance with 3 years of continuous residency in the United States.

Responsabilidades

• Perform advanced administrative and office management tasks in a high-performance R&D environment.
• Manage procurement of goods and services, vendor coordination, and tracking expenditures.
• Oversee onboarding/offboarding, coordinating IT, facilities, and security requirements for new staff and visitors.
• Maintain compliance documentation including SOPs, safety protocols, and audit-ready records.
• Prepare meeting materials, manage scheduling, take notes, and ensure follow-up actions.
• Track project milestones and maintain archives using SharePoint and collaboration tools.
• Draft and manage professional correspondence, memos, and reports for leadership and clients.

Conhecimentos

Microsoft Office Suite

SharePoint experience

Excellent written and verbal comms

Organizational skills

Formação académica

Bachelor's degree in business admin / project mgmt / related field

2+ years office experience

Ferramentas

SharePoint

MS Office (Outlook, Word, PowerPoint, Excel)

Descrição da oferta de emprego

Description

Leidos is seeking a highly organized and detail-oriented professional to join our Saxton Lab Team as a Lab Administrative Support Specialist!

Our team operates the Federal Highway Administration's (FHWA) Saxton Transportation Operations Laboratory (STOL), a USDOT research lab. STOL is a research and development center advancing the science of connected and automated vehicle technologies and digital roadway infrastructure. Our mission is to improve transportation safety, mobility, and environmental outcomes through innovation, testing, and real-world demonstrations. We work at the intersection of engineering, data, and policy-developing and evaluating cutting-edge systems for vehicle-to-vehicle (V2V) and vehicle-to-infrastructure (V2I) communication. The lab's culture values initiative, curiosity, collaboration, and a strong sense of public purpose. Learn more about STOL here!

Why Join Us

This is not a typical administrative position-it's an opportunity to support the day-to-day operations of a federal R&D laboratory that is shaping the future of transportation. You'll gain front-row access to groundbreaking research, work alongside engineers and program managers, and see how your efforts directly enable national innovation initiatives. We offer a collaborative work environment, professional development opportunities, and a culture that rewards initiative and efficiency.

Candidates

Must be available to work full-time on-site at the McLean lab, five days per week.

The Lab Administrative Support Specialist is the operational backbone of the Saxton Lab. This role combines advanced administrative management with proactive coordination of business, HR, and logistical functions that keep the lab running efficiently. You will provide direct support to research teams, ensuring that administrative, procurement, and communication processes align with organizational policies and project objectives.

Key Responsibilities

Administrative Operations & Human Resources

• Perform advanced administrative and office management tasks in a high-performance R&D environment.
• Manage procurement of goods and services, vendor coordination, and tracking of expenditures to maintain research continuity.
• Oversee onboarding and offboarding processes, coordinating IT, facilities, and security requirements for new staff and visitors.
• Maintain compliance documentation including SOPs (standard operating procedures), safety protocols, and audit-ready records.
• Support lab logistics-space management, facility maintenance coordination, and inventory tracking.
• Ensure adherence to federal, contractual, and organizational procedures.
• Execute other duties as assigned.

Communication & Coordination

• Serve as the lab's first point of contact for internal and external inquiries, redirecting requests as needed.
• Draft and manage professional correspondence, memos, and reports for leadership and clients.
• Compile progress updates and activity reports for diverse audiences-internal management, public stakeholders, and sponsors.
• Coordinate special events, workshops, and lab tours showcasing R&D initiatives.

Project & Program Coordination

• Track project milestones, timelines, and deliverables across multiple research efforts.
• Maintain organized archives of reports, deliverables, and correspondence using SharePoint and team collaboration tools.
• Prepare meeting materials, manage scheduling, take notes, and ensure timely follow-up actions.
• Support project documentation and data management needs in partnership with engineers and project managers.

Required Qualifications

Education & Experience:

• Bachelor's degree in business administration, project management, or a related field plus a minimum of 2 years' experience in an office environment, or High School diploma with 4 years of progressively challenging office experience.

Technical Proficiency:

• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint and Excel).
• Experience using SharePoint or similar cloud-based collaboration tools.

Security & Clearance:

• Ability to obtain and maintain a Public Trust clearance, requiring three years of continuous residency in the United States.
• Valid driver's license and ability to pass a DMV background check.

Communication & Organization:

• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize effectively.

Preferred Qualifications

• Experience supporting government contracting or federally funded R&D environments.
• Familiarity with business development operations and contract compliance.
• Advanced MS Office utilities (Excel macros, VBA, or database management).

Salary Range: $70,000-$80,000 per year

If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.