KP658 - Full-Time Executive Personal Assistant - NYC + Travel

British American Household Staffing; New York; On-site; USD 140,000 - 160,000; Full time

Job summary

An ambitious executive personal assistant is sought for a High Net Worth Individual in NYC. This role involves managing both personal and professional affairs, requiring flexibility for domestic and international travel. Candidates will be responsible for complex calendar management, travel coordination, and handling personal errands. The ideal candidate will possess excellent organizational skills, discretion, and the ability to multitask effectively. This is a unique opportunity to work closely with a high-profile individual in a dynamic environment, ensuring that all needs are anticipated and met with professionalism.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k Plan

Qualifications

• Previous experience as a personal or executive assistant preferred.
• Excellent organizational skills and ability to work under pressure.

Responsibilities

• Manage complex calendars and coordinate travel arrangements.
• Handle personal errands and assist with financial tasks.

Skills

Organizational Skills

Time Management

Discretion

Communication Skills

Multi-tasking

Education

University Degree

Tools

Microsoft Office Suite

AirTable

Workday

Job description

Overview

An ambitious executive personal assistant is sought for a High Net Worth (HNW) Individual in NYC. Candidates will manage both the personal and professional affairs of the Principal. The role will be based in NYC but candidates are required to be flexible to travel both domestically and internationally, as needed (potentially weekly, and up to several days at a time).

Responsibilities

• Manage complex calendars, including scheduling meetings and appointments
• Coordinate travel arrangements, including booking flights, accommodations, and transportation
• Handle personal errands and tasks, such as gift shopping, making reservations, and coordinating household services
• Prioritize and respond to emails and inquiries on behalf of the Principal
• Assist with financial and administrative tasks, such as budget management and expense tracking
• Maintain confidentiality and handle sensitive information with discretion
• Serve as a liaison between the Principal and various contacts, including family members, business associates, and service providers
• Anticipate needs and proactively address any issues that may arise
• Conduct research and compile information on various topics as needed
• Other ad hoc tasks as assigned
• Work with household teams to maintain wardrobe inventory for the Principal

Qualifications

• Previous experience as a personal assistant or executive assistant preferred
• Proficiency in Microsoft Office suite, AirTable, Workday and other relevant software
• University Degree

Requirements

• US passport, Green Card or EAC
• Valid driver's license and passport/ travel ready
• Excellent organizational and time management skills, with a keen sense of intuition
• Understanding of constant reprioritization and sequencing; excels at multi-tasking
• Strong attention to detail and ability to multitask
• Ability to maintain professionalism under pressure
• Discretion and confidentiality are essential
• Strong written and verbal communication skills; excellent note-taking and task management skills
• Flexibility to work outside of standard business hours as needed

Salary and Benefits

• $140-$160k+ plus full benefits (Medical, Dental, Vision, 401k)