KMWP PROG & DATA ASST #226704

Research Corporation of the University of Hawai‘i; Pearl City (HI); On-site; USD 47,000 - 49,000; Full time

Job summary

Research Corporation of the University of Hawai‘i is seeking an experienced KMWP Program & Data Assistant to support the Ko‘olau Mountains Watershed Partnership in Pearl City, O‘ahu. The role focuses on program administration, data handling, and coordination of field activities within a multi-staff watershed project.

The position requires 1–3 years of office management with budget experience, strong MS Office skills, and familiarity with procurement and basic accounting.

Qualifications

• Associate’s Degree with coursework in program and data management.
• 1–3 years of office management with budget formulation.
• Strong knowledge of office/business management practices.
• Knowledge of procurement actions and basic accounting.
• Proficiency with MS Word, Excel, and PowerPoint; familiarity with Zoom/Google Meet.

Responsibilities

• Provide general program support for a natural resources project with 10–20 staff and volunteers.
• Coordinate travel, timekeeping, purchasing, and related documentation for RCUH/UH.
• Monitor and summarize project budgets and expenditures.
• Assist in proposal development and budget management.
• Maintain accurate records and assist with manuscripts, grants, and reports.
• Support data tasks and ensure timely field work deliverables and reports.
• Assist with herbicide application for invasive weed control.
• Transport supplies and attend meetings; work around helicopters.

Skills

Budget tracking

Office management

Data management

Record keeping

Education

Associate’s Degree in program/data management

Tools

Microsoft Word

Excel

PowerPoint

Zoom

Job description

KMWP PROGRAM & DATA ASSISTANT – ID# 226704.

CLOSING DATE: November 25, 2026, or until filled. Job postings are removed from the RCUH Job Openings site once the recruitment process has ended. INQUIRIES: Craig Gorsuch 808-354-1711.

Regular, Full-Time, Limited-Term (not to exceed two (2) years in duration from date of hire), RCUH Non-Civil Service position with the Pacific Cooperative Studies Unit (PCSU), Ko‘olau Mountains Watershed Partnership (KMWP), located in Pearl City, O‘ahu. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.

MONTHLY SALARY RANGE: $4,220 - $4,376/Mon.

DUTIES:

• Responsible for general program support duties required to efficiently administer a natural resources research and protection project with ten to twenty (10-20) employees and volunteers protecting over 100,000 acres of forested watershed.
• Manages and organizes all support activities for the project including travel, timekeeping, purchasing, and other Research Corporation of the University of Hawai‘i (RCUH) and University documents.
• Manages and tracks budget/expenditures for project grants and prepares financial summaries.
• Assists in the development of proposals and management of proposed project budgets.
• Manages, maintains and organizes accurate records and files on all project activities and assists with the preparation of manuscripts, grants, and reports on accomplishments and activities.
• Assists with project data and analysis including tracking deliverables to ensure timely completion of field work and reports.
• Assists with herbicide application for invasive weed control.
• Drives to transport supplies, visit project worksites and attend meetings.
• Works in and around helicopters.

PRIMARY QUALIFICATIONS:

• EDUCATION
• Associate`s Degree from an accredited college or university with coursework/training in program and data management applications.
• EXPERIENCE
• One to three (1-3) years of experience providing office management with budget formulation and maintenance.
• KNOWLEDGE
• Strong knowledge of office/business management practices.
• Knowledge of procurement actions/practices.
• Knowledge of office administration and basic accounting.
• Proficiency with Microsoft Word, Excel, and PowerPoint programs.
• Proficiency with virtual meeting applications such as Zoom and Google Meets.
• ABILITIES & SKILLS
• Ability to track and manage budgets.
• Proficient in use of computer applications (e.g., MS Word, MS Excel, etc.) and data entry with accuracy, word processing and Internet use.
• Use and maintenance of office equipment.
• Ability to manage an office/project in an organized and efficient manner.
• Ability to communicate orally and in writing, and to comprehend complex verbal and written instructions.
• Excellent organizational skills.
• Must be able to maintain confidentiality regarding personnel and budgetary matters.
• Familiarity with graphic design programs such as Adobe Acrobat, Illustrator, InDesign, or Photoshop.
• Must possess a valid driver`s license (and if use of personal vehicle on the job is required, must also have valid personal driver`s insurance equivalent to Hawai‘i`s No-Fault Driver`s Insurance) and maintain throughout the duration of employment.
• Must be able to drive a 4-wheel drive vehicle with automatic transmission.
• Post Offer/Employment Condition: Must be able to pass a post offer criminal background check.
• Must possess the American Red Cross Certification in First Aid/CPR (or be able to obtain the certificate following the training provided within three (3) months from date of hire) and maintain throughout duration of employment.
• Must be able to complete basic helicopter safety (A100) course within six (6) months of hire.
• Must complete the online Hazard Communication training immediately after hire or no later than employee`s initial exposure to hazardous chemicals.

PHYSICAL/MEDICAL DEMANDS

Able to lift and carry thirty (30) pounds unassisted. Must be able to work around and fly in approved helicopters.

POLICY/REGULATORY REQUIREMENT

As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai‘i's and/or business entity's policies, procedures, and trainings. Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).

SECONDARY QUALIFICATIONS:

• Familiarity with procurement and human resources policies and procedures of the Research Corporation of University of Hawai‘i.
• Skills and experience with Microsoft 365, Google Suite, and ArcGIS programs.
• Familiarity with office networking and information technology management.
• Experience in project management, grant writing, preparing written reports and interpretation of data.
• Familiarity with basic biological principles especially pertaining to Hawaiian ecosystems and the threats from alien/invasive species.

RCUH`s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University of Hawai‘i.

RCUH is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, ancestry, age, disability, genetic information, pregnancy, marital status, reproductive health decision, citizenship, gender identity or expression, domestic or sexual violence victim status, military/veteran status, or other grounds protected under applicable federal and state laws, except as permitted by law.