Kids Ministry Assistant

Illuminate Community Church; Scottsdale (AZ); On-site; USD 18,000 - 28,000; Part time

Job summary

Illuminate Community Church in Scottsdale is seeking a Kids Ministry Assistant to support childcare operations and help kids grow in their relationship with God. This part-time role focuses on coordinating onsite childcare for ministry events, preparing supplies, and supporting volunteers while ensuring a welcoming, safe environment for children and families.

The position reports to the Director of Family and Women’s Ministries and involves working closely with Kids Ministry staff, attending

Qualifications

• Maintains strict confidentiality and sound judgement when handling sensitive information related to church operations, staff, and congregants.
• Demonstrates strong verbal and written communication skills.
• Works effectively in a team-oriented environment, collaborating with staff, volunteers, and ministry leaders.

Responsibilities

• Oversee all onsite events requiring childcare.
• Coordinate with Ministries to schedule childcare services or volunteers to meet their event needs.
• Prep all supplies for each event – check-in clipboards, check in stations, open/prep classrooms needed, then close/clean classrooms used.
• Check in with volunteers and monitor hallways.
• Plan and implement a structured plan during all childcare events.
• Organize, manage, and support weekday volunteers (childcare, classroom cleaning, etc).
• Maintain the social media presence of the Kids Ministry.
• Assist with the planning, prepping and execution of special events (Easter family event, Easter services, VBS, Back to School Family Event, Christmas family event, Christmas Eve Services).
• Work closely with the Kids ministry staff and volunteers, assisting with any needs that may arise.
• Interact with parents, families and children to provide a warm and welcoming environment.
• Help oversee logistics of all services on Sunday (classroom preparation, registration, check-in (opening & closing stations), classroom activities, etc)
• Create and maintain a safe and welcoming environment for guests, kids and their families ensuring areas are free of hazards and clutter free.
• Help ensure that Kids Ministry volunteers adhere to the policies and procedures while in classrooms and on campus.
• Maintain clean and organized rooms, storage areas and workspaces in kids areas.
• Build relationships with kids and families.
• Help effectively communicate with volunteers and parents regarding curriculum, promoting the vision and upcoming events.
• Maintain volunteer training and safety procedures.
• Participate in staff and departmental meetings.
• Other related tasks as required.

Skills

Confidentiality

Communication

Teamwork

Initiative

Organization

Multitasking

Public-facing

Job description

JOB DESCRIPTION

KIDS MINISTRY ASSISTANT

JOB TITLE: Kids Ministry Assistant

REPORTS TO: Director of Family and Women’s Ministries

HOURS/WEEK: Part time – 29/week

FSLA DESIGNATION: Non-exempt

STAFF CATEGORY: Support Staff – Kids Ministry

ILLUMINATE’S MISSION: We are called to love all people, make disciples, and empower them to be on mission for God

ILLUMINATE’S VISION: Our vision is to be a “city on a hill” where the broken, hurting, and searching are drawn to the light and love of Jesus.

SUMMARY OF POSITION: This position is primarily responsible for helping kids grow in their personal relationship with God and inspiring and equipping them to follow Jesus. This is accomplished by performing administrative duties for the ministry, coordinating and facilitating childcare for Illuminate Ministry events that offer childcare and walking alongside Illuminate families and volunteers.

RESPONSIBILITIES

Specific responsibilities include but are not limited to –

• Oversee all onsite events requiring childcare.
• Communicate with Ministries to schedule childcare services or volunteers to meet their event needs.
• Prep all supplies for each event – check-in clipboards, check in stations, open/prep classrooms needed, then close/clean classrooms used.
• Check in with volunteers and monitor hallways.
• Plan and implement a structured plan during all childcare events.
• Organize, manage, and support weekday volunteers (childcare, classroom cleaning, ect).
• Maintain the social media presence of the Kids Ministry.
• Assist with the planning, prepping and execution of special events (Easter family event, Easter services, VBS, Back to School Family Event, Christmas family event, Christmas Eve Services).
• Work closely with the Kids ministry staff and volunteers, assisting with any needs that may arise.
• Interact with parents, families and children to provide a warm and welcoming environment.
• Help oversee logistics of all services on Sunday (classroom preparation, registration, check-in (opening & closing stations), classroom activities, etc)
• Create and maintain a safe and welcoming environment for guests, kids and their families ensuring areas are free of hazards and clutter free.
• Help ensure that Kids Ministry volunteers adhere to the policies and procedures while in classrooms and on campus.
• Maintain clean and organized rooms, storage areas and workspaces in kids areas.
• Build relationships with kids and families.
• Help effectively communicate with volunteers and parents regarding curriculum, promoting the vision and upcoming events.
• Maintain volunteer training and safety procedures.
• Participate in staff and departmental meetings.
• Other related tasks as required.

PROFESSIONAL COMPETENCIES

• Maintains strict confidentiality and sound judgement when handling sensitive information related to church operations, staff, and congregants.
• Demonstrates strong verbal and written communication skills.
• Works effectively in a team-oriented environment, collaborating with staff, volunteers, and ministry leaders.
• Displays initiative, reliability, and strong organizational skills.
• Able to manage multiple responsibilities while maintaining attention to detail and professionalism.
• Functions effectively both behind the scenes and in public-facing situations, depending on ministry needs.

SPIRITUAL & CHARACTER QUALIFICATIONS

• A committed follower of Jesus Christ whose life reflects biblical character and aligns with Illuminate Community Church’s Statement of Faith, Position Statements and Staff Handbook.
• Demonstrates a high level of personal and professional integrity, striving to live above reproach in both personal life and ministry responsibilities.
• Supports and promotes a Christ-centered work environment, contributing positively to staff unity and the mission of the church.
• Serves as a Christlike example to the church body, fellow staff and the broader community through conduct, attitude, and relationships.
• Demonstrates humility, teachability, and a servant-hearted approach to ministry.

ADDITIONAL EXPECTATIONS

• Supports and participates in the overall ministry and mission of Illuminate Community Church.
• Attends required staff meetings and church events (including Easter and Christmas) as requested.
• Performs other duties as assigned to support the effectiveness of the ministry and staff team.

PHYSICAL DEMANDS

• Constant sitting, standing, moving and viewing of screens. Occasional lifting of 20 pounds or more.

WEEKLY NEEDS

CLASSROOM CLEANING/ORGANIZING: 3-4 hours weekly

• Tidy and organize all classrooms within the Kids Ministry spaces
• Restock supplies and materials
• Order/pick up needed supplies
• Stock:
  • Check-in binders
  • Volunteer checklists
  • Wish list
  • File old check-in sheets
  • Monthly check and stock each classrooms first aid kit/evac kit
  • Stock and prep snacks for Sunday morning

CHILDCARE: 15 hours weekly (dates and time will fluctuate)

• Schedule childcare services or volunteers to meet ministry needs
• Coordinate with other ministry leads
• Prep childcare providers/Volunteer check-in clipboards
• Set up and break down check-in stations. Including new family clipboards
• Open and prep rooms prior to use
• Close and clean rooms after use
• Check in children for childcare and monitor hall and classroom needs
• Assist in rooms as needed
• Help facilitate activities

Women’s Bible Study

• Tuesdays 8:30am – 12:30 (every other week)
• Wednesdays 8:30am-12:30pm
• Thursdays 8:30am – 12:00pm

Tuesdays Together

• Tuesday Nights 5:00pm – 7:30pm

Welcome Lunch

• 1st Sunday of each month until 1:30pm

Celebrate Recovery

• Fridays 5:30pm-8:30pm

Special Events

• Worship Nights (quarterly)
• Marriage Nights
• Etc

SUNDAY MORNINGS

• Assist with opening classrooms and make sure rooms are clean, tidy, and fully stocked for Sunday morning
• Greet families warmly and assist with check-in or hall monitoring
• Assist with checking in volunteers
• Attend one service
• Make sure volunteers are set up for success with name tags and all needed materials
• Assist with closing classrooms and collecting and filing nametags

MISC NEEDS

• Weekly team meetings: Date and Time TBD 1-2 hours weekly
• Monthly staff meeting: 1st Tuesday of the month 12pm-2pm