Kettle & Angel Tree Assistant

The Salvation Army USA Central Territory; Joliet (IL); On-site; USD 22,000 - 27,000; Part time

Job summary

The Salvation Army Joliet Corps is seeking a Kettle & Angel Tree Assistant to support the Joliet Corps during the Christmas season. You will help with Angel Tree registrations, process applications, and manage client records, while coordinating Red Kettle volunteers and ensuring accurate data entry in Salvation Army systems.

You will prepare reports, labels, and distribution materials, communicate with volunteers and donors, and assist with Christmas distribution and other seasonal operations.

Qualifications

• High School Diploma or GED required; post-secondary education preferred.
• Experience in administrative, data-entry, nonprofit, or ministry work.
• Experience with computers and web-based data systems required.

Responsibilities

• Assist Angel Tree registration follow-up, application processing, and seasonal client records.
• Enter, review, and maintain Angel Tree information in TSAM and other Salvation Army systems; prepare related reports, labels, records, and distribution materials.
• Coordinate Red Kettle volunteers and assist with registration and scheduling through approved campaign systems.
• Assist with recruitment and follow-up of Angel Tree donors and community partners.
• Assist with Red Kettle data entry and maintenance of campaign records, including revenue by kettle/site.
• Prepare volunteer correspondence, certificates, acknowledgments, reference letters, and thank-you communications.
• Assist with Christmas distribution and other seasonal ministry operations.
• Provide general administrative support including remote work when appropriate.
• Maintain confidentiality of client, donor, volunteer, and employee information.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Confidentiality

Independent work

Communication

Microsoft Office

Google Workspace

Education

High School Diploma or GED

Post-secondary education preferred

Tools

Microsoft Office

Google Workspace

Job description

THE SALVATION ARMY

NORTH & CENTRAL ILLINOIS DIVISION

JOLIET CORPS

POSITION DESCRIPTION

POSITION TITLE: Kettle & Angel Tree Assistant

LOCATION/DEPT: Joliet Corps

REPORTS TO: Corps Administrator

FLSA CATEGORY: Non-Exempt

STATUS TYPE: TPT

PAY GRADE: 402

PAY RANGE: $16.30 - $19.56

OUTCOMES

Provide temporary administrative and program support to the Joliet Corps during the Christmas season, with particular emphasis on Angel Tree, Red Kettle volunteer coordination, Christmas assistance records, data entry, volunteer communication, campaign operations, and post-campaign closeout. In doing so, maintains a positive work atmosphere by behaving and communicating in a manner that fosters good relationships with clients, volunteers, donors, co-workers, and supervisors. This includes courteous treatment of others, respect for confidentiality, and professional and appropriate communication.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assist with Angel Tree registration follow-up, application processing, and seasonal client records.
2. Enter, review, and maintain Angel Tree information in TSAM and other approved Salvation Army systems; prepare related reports, labels, records, and distribution materials.
3. Contact previous and prospective Red Kettle volunteers and assist them with registration and scheduling through approved campaign systems, including Ring for Good.
4. Assist with recruitment and follow-up of Angel Tree donors and community partners as assigned.
5. Assist with Red Kettle campaign data entry and maintenance of campaign records, including revenue records by kettle/site as assigned.
6. Prepare volunteer correspondence, certificates, acknowledgments, reference letters, and thank-you communications for volunteers, donors, stores, and community partners.
7. Assist with Christmas distribution and other seasonal ministry operations as assigned.
8. Provide general administrative support associated with the Corps' increased Christmas-season workload, including approved remote administrative work when appropriate.
9. Maintain confidentiality of client, donor, volunteer, and employee information.
10. Perform other duties as assigned.

REPORTING RELATIONSHIPS

Under general supervision of the Corps Administrator with some freedom to plan, schedule, and carry out assigned responsibilities within established Salvation Army policies and guidelines.

This individual relates to and interacts with a wide range of contacts both within and outside The Salvation Army, including clients, volunteers, donors, community partners, and staff. In these contracts, the employee acts as a representative of The Salvation Army and its mission.

PERFORMANCE MEASUREMENTS

This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy, completeness, confidentiality, and professionalism demonstrated in accomplishing assigned goals.

EDUCATION/EXPERIENCE

• High School Diploma or GED required; post-secondary education preferred.
• Previous administrative, data-entry, customer-service, nonprofit, or ministry experience preferred.
• Experience in using computers and web-based data systems required.

COMPETENCIES

• Strong organizational and administrative skills.
• Attention to detail and accuracy in data entry.
• Good interpersonal skills and the ability to work effectively with staff, volunteers, donors, and clients.
• Ability to maintain confidentiality when working with client, donor, volunteer, and employee information.
• Demonstrated initiative and ability to work independently.
• Ability to prioritize tasks in a fast-paced seasonal environment.
• A positive attitude and flexibility in light of changing job situations and priorities.
• Ability to communicate effectively by telephone, email, and in person.
• Basic proficiency with Microsoft Office, Google Workspace, and web-based applications.
• Willingness to promote and support the mission of The Salvation Army.

POSITION LIMITATIONS

• This individual will only commit Army resources that have been allocated or approved.
• This individual will keep the Corps Administrator informed on all critical issues relating to their area of responsibility.
• This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• This position is required to do moderate physical work and must be able to lift 15 pounds.
• The work environment for this position includes the office and program environment.
• The position is regularly required to use a computer, telephone, and other standard office equipment.
• The position may periodically require standing or walking for extended periods while assisting with seasonal programs and distributions.
• Maintain positive work atmosphere by behaving and communicating in a manner that fosters and maintains positive relationships with co-workers and supervisors. This would include but not be limited to such actions: resolution of conflicts in a positive manner; courteous treatment of staff, clients, and visitors; respect for others' property and person, professional and appropriate communication to and about co-workers, supervisors, and subordinates. Support the Mission of The Salvation Army by treating every donor, contact and colleague with respect and dignity, and without discrimination of any kind.

THE SALVATION ARMY MISSION STATEMENT

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.