KCTCS Procurement/Contracting Analyst/Procard Lead (Procurement Associate III)

Kentucky Community and Technical College System; Versailles (KY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health, vision, dental coverage

Tuition reimbursement/waiver

403(b) retirement match

Vacation & holidays

Job summary

The Kentucky Community and Technical College System is seeking a KCTCS Procurement/Contracting Analyst/Procard Lead (Procurement Associate III) to administer the system-wide procard program and manage contracts and supplier performance. This 12-month term, hybrid role is based at the KCTCS System Office in Versailles, KY, with duties including RFPs, negotiations, record retention, and system-wide support.

Qualifications include an Associate’s Degree in Business with four years of relevant

Qualifications

• Associate's Degree in Business with 4 years of relevant experience.
• Bachelor's Degree in Business with 4 years of relevant experience (preferred).

Responsibilities

• Provide administrative support and manage the procard program system-wide.
• Conduct and manage RFPs, RFIs, RFSs, RFBs, RFQs; draft and negotiate contracts.
• Support system-office and system-wide procurement activities, including supplier performance and contract renewals.
• Oversee record retention, audits, and budget compliance; assist with special projects.

Skills

Procurement

Contract management

RFPs/RFQs

Education

Associate's Degree in Business

Bachelor's Degree in Business

Tools

Procurement software

RFP management tools

Job description

Title: KCTCS Procurement/Contracting Analyst/Procard Lead (Procurement Associate III)

Salary Range: $41,880 (Min)- $52,356 (Mid) - (Salary is to commensurate with education/experience and internal equity)

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Hybrid

FLSA Status: Non-Exempt

College: KCTCS System Office

Campus Location: KCTCS System Office

Department: SO/Procurement

Total Rewards

KCTCS System Office offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Providing administrative support and management of the KCTCS system wide procard program; managing procard transactional data using KCTCS systems and procard platform software. Conducting Requests for Proposals, Requests for Sponsorships, Requests for Bid, Requests for Quotes, Requests for Information; record retention; System-Office & System-Wide support; drafting and negotiating contracts; support corrective action processes with supplier performance; contract renewals& negotiations; special projects; contract reviews; invoice payment approvals; system testing as needed; conference and travel as needed; additional tasks as assigned.

Positions with the KCTCS System Office located in Versailles, KY are term-contract positions, with the expectancy of continuance based on performance.

KCTCS offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. Hybrid work schedules are subject to periodic review and may be modified or terminated at any time.

Job Duties

Procard Program Administration

Conduct RFPs, RFIs, RFSs, RFBs, RFQs; negotiate, review, renew, and draft contracts; conduct supplier corrective action plans.

System Office Support

Minimum Qualifications

Associate's Degree in Business and four (4) years of relevant experience or equivalent.

Preferred Qualifications

Bachelor's Degree in Business and four (4) years of relevant experience or equivalent.

Additional Skills Requested

Certification in Public Procurement is a plus (not required).

This position includes responsibilities such as leadership across the system as the procard program administrator. System level training of others across the colleges/Fire Commission; assisting with difficult issues; critical thinking and executive decision making; interpretation of law and procedures; audit work, recommendations, and management of procard spend for entire system; written communications and deadline responsibilties for procard program; system office and system-wide support is very heavy; interacts with the Board of Regents and Presidents Office; public speaking and diplomacy skills needed for training and interacting with the Government Contract Review Committee in Frankfort (if needed); responsible for information requiring sensitivity or discretion; high complexity with procard administration, buyer and contracting roles/responsibilities.

Employee Rights

Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.

Advertised: 20 Aug 2026 Eastern Daylight Time