Kansas Administrative Specialist

Lifeline Children's Services; Topeka (KS); On-site; USD 2,066,000 - 3,031,000; Full time

Job summary

Lifeline Children's Services in Topeka, KS is seeking an Administrative Coordinator to provide administrative, operational, and relational support to the State Director and Women’s Resource Center Manager. You will coordinate meetings, manage schedules, maintain records, and assist with events and communications while upholding Lifeline’s biblical values.

The role requires strong organizational skills, attention to detail, ability to prioritize a diverse workload, and proficiency with Lifeline

Qualifications

• At least two years of undergraduate education or equivalent experience.
• Strong organizational skills and attention to detail.
• Ability to independently prioritize a diverse workload while supporting a team.
• Proficiency with Lifeline databases and Microsoft 365 tools.

Responsibilities

• Coordinate meetings and manage calendars.
• Maintain records and handle correspondence.
• Order supplies and manage office logistics.
• Support state initiatives and events.
• Communicate with team and ministry partners.
• Prepare content for newsletters.
• Protect confidentiality and handle sensitive information.
• Assist leadership with special projects and daily tasks.

Skills

Organizational skills

Attention to detail

Prioritization

Communication

Team collaboration

Education

Undergraduate education or equivalent experience

Tools

SAM

Virtuous

SharePoint

Outlook

Microsoft 365

Teams

Canva

Webexpenses

Job description

Position Summary

Works closely with the State Director and Women’s Resource Center Manager to provide administrative, operational, and relational support to the team. This role serves as a key resource in helping the team stay organized, connected, and focused on serving children and families well. Responsibilities include coordinating meetings, managing schedules, maintaining records, ordering supplies, facilitating communication, coordinating correspondence, and assisting with special projects. The position requires strong organizational skills, attention to detail, and the ability to independently prioritize a diverse workload while supporting a collaborative team environment.

Location

Topeka, KS

Status

Full-time, 30 hours per week

Primary Duties

• To be a minister of the gospel of Jesus Christ to co-workers, clients and ministry partners


• Actively participates on the team in a manner aligned with scripture including, but not limited to, praying for and with other team members, sharing scripture in daily activities and leadership, modeling the character of Jesus Christ in interactions with team and any external clients, partners, vendors, etc.


• Disciples ministry partners and clients.


• Aligns team dynamics, internal & external processes, and final product of team’s work with Biblical principles and with Lifeline’s Core Values.

Administration

• Provides administrative support to leadership, including calendar management, correspondence, project assistance, record keeping, and client interaction.


• Adapts to changing priorities and supports both ongoing and special projects as needed.


• Maintains and updates information across Lifeline databases and systems, including SAM, Virtuous, and other organizational platforms.


• Assists with logistics and administrative support for state-specific initiatives, events, and ministry activities.


• Participates in reception duties, including answering phones, directing callers, greeting visitors, and responding to inquiry emails.


• Maintains awareness of program and policy updates to ensure accurate communication and support.


• Creates content for state newsletters and other communications as requested.


• Coordinates planning and logistics for annual events and special gatherings.


• Manages correspondence and communications for the State Director, including monitoring mail and email and drafting responses when requested.


• Assists with state financial administration, including expense processing and reporting through Webexpenses.


• Demonstrates proficiency and ongoing growth in systems and tools necessary for the role, including Lifeline databases, SharePoint, Outlook, Microsoft 365 applications, Teams, Canva, and Lifeline branding standards.


• Serves as a liaison between departments to promote effective communication and collaboration.


• Coordinates with IT to maintain office equipment and technology resources.


• Exercises discretion and maintains confidentiality when handling sensitive information


• Provides direct support to leadership through a variety of assigned tasks. Tasks may include but are not limited to, organization of weekly calendars, managing correspondence, assisting on projects, filing paperwork, and interacting with clients


• Participates in staff meetings, trainings, and professional development opportunities.


• Supports center events, ministry outreach efforts, and other state team activities as needed.

Other duties

• Assisting in agency-related events, including the annual staff retreat, the annual dinner, anniversary celebrations, across all Lifeline programs


• Maintains good relationships with co-workers, including solving all disputes in a Biblically prescribed fashion


• Represents the agency in a professional manner in and away from the


• Encourages and supports church engagement efforts, including live presence opportunities, adoption information meetings, and biblical teaching on caring for vulnerable children.


• If qualified by the state, conduct home studies, post placement/adoption reports or other related adoption services for families in your geographical area when necessary.


• Other duties as assigned by supervisor or member of the Executive team

Minimum Requirements

• At least two years of undergraduate education or equivalent experience, required

Work Environment

• State Office location unless outside the guidelines of the Remote Worker Policy

All roles at Lifeline are designed to function as a flexible, team-based position. While primary responsibilities are outlined, employees may be asked to support additional programs, service areas, or initiatives based on organizational needs, workload/caseload demands, and supervisor direction. Any additional duties will be consistent with the employee’s training, licensure, role classification, and Fair Labor Standards Act (FLSA) status and will not fundamentally change the nature of the position.