K-12 Group Performing - Tour Associate

WorldStrides; Charlottesville (VA); Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Tuition reimbursement

Travel opportunities

Flexible work options

Job summary

WorldStrides is a global leader in educational travel and experiential learning. We are seeking a Tour Associate to support the Director of Performance Sales and Performance Tour Specialists, delivering excellent service to Program Leaders and collaborating with Tour Consultants throughout the sales process.

This role emphasizes CRM data management, enrollment monitoring, and coordinating tours, payments, and timely communications.

Qualifications

• Minimum 3 years’ experience in an administrative role.
• Minimum 2 year college degree (or equivalent business experience).
• Customer service oriented with proactive, team-oriented mindset.
• Strong work ethic and highly organized.
• Solid computer skills: MS Word, Excel, PowerPoint; CRM experience preferred.

Responsibilities

• Support Director of Performance Sales and Sales Reps.
• Manage Tour Evaluations and day-to-day client servicing.
• Maintain client data in CRM and Tour Web Portal.

Skills

Organized

Administrative support

Customer service

CRM experience

Advanced Excel

PowerPoint

MS Word

Education

2-year college degree

Tools

CRM system

Concur

Job description

Company Introduction

WorldStrides is the global leader in educational travel and experiential learning. The company was founded in 1967 to provide middle school travel programs to Washington, D.C. and has grown to provide a wide range of programs for more than half a million students annually to over 100 countries around the world. WorldStrides offers experiential learning programs in educational travel, performing arts, language immersion, career exploration, service-learning, study abroad, and sports. Each of these experiences helps students to see beyond the classroom and to see the world – and themselves – in new ways.

Company Introduction

WorldStrides is the global leader in educational travel and experiential learning. The company was founded in 1967 to provide middle school travel programs to Washington, D.C. and has grown to provide a wide range of programs for more than half a million students annually to over 100 countries around the world. WorldStrides offers experiential learning programs in educational travel, performing arts, language immersion, career exploration, service-learning, study abroad, and sports. Each of these experiences helps students to see beyond the classroom and to see the world – and themselves – in new ways.

Job Description

Reporting to the Director of Performance Sales, a Tour Associate is responsible for supporting the Director of Performance Sales and Performance Tour Specialists in both revenue generating and administrative duties. Primary responsibilities include providing excellent service support directly to Program Leaders, building long lasting relationships with these clients, and partnering with Tour Consultants throughout the sales process.

Responsibilities

• Supports Director of Performance Sales & Sales Reps
• Manages Tour Evaluations
• Works directly with clients for day-to-day customer servicing
• Manage client information in CRM and Tour Web Portal
• Monitors enrolment and Full Refund Protection sales
• Manages and disseminates to Operations all passenger count changes and final counts
• Creates and distributes Parent Letters and Parent Meeting Information
• Supports Sales Reps in Parent Meeting Presentations
• Conduct parent meetings, attend conferences, orientations, FAM trips, and conventions as needed
• Field 24 hour emergency phone calls, as needed
• Reconcile credit card expenses in Concur
• Manage timelines to meet due dates
• Review bookings and create final itinerary
• Book performance and clinics, along with any associated admissions tied to those activities.
• Provide final counts for all performance bookings and pay deposits/final payments
• Any other responsibilities that may be assigned from time to time

Qualifications

• Highly organized with a background in Administrative support
• Ideally a minimum of 3 years’ experience in an administrative role
• Minimum 2 year college degree (or equivalent business experience) – travel or hospitality industry a plus
• Customer service focused
• Goal-focused, self-sufficient individual who takes initiative
• Responsive team player
• Exceptional work ethic
• Strong computer skills (i.e., Microsoft Word, Advanced Excel, PowerPoint). Use of a CRM system preferred.

Work Perks

• Comprehensive health benefits: medical, dental, vision, life, AD&D, accident, critical illness, disability insurance, FSA/HSA options with employer HSA contributions, and a generous 401(k) match.
• Generous paid time off including 11 paid company holidays, 25 PTO days the first year (prorated), 1 paid volunteer day, 4 mental health days, and bereavement
• Professional development support, including up to $5,250 annually for tuition reimbursement and up to $1,000 for certifications annually
• Opportunities for paid and discounted travel
• Flexible work schedule providing on-site, remote, and hybrid office opportunities
• Encouraged participation in a wide variety of Employee Resource Groups
• Employee Assistance Program (EAP) and wellness resources, including fitness centers at select locations
• Paid parental, caregiver, and disability leave
• Team Member Discount Program
• Engaging, collaborative, and fun work environment

The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount WorldStrides is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.

California Salary Range: $40,000 USD - $45,000 USD

Maryland Salary Range: $40,000 USD - $45,000 USD

New York Salary Range: $40,000 USD - $45,000 USD

Massachusetts Salary Range: $40,000 USD - $45,000 USD

Virginia Salary Range: $40,000 USD - $45,000 USD

WorldStrides, a global organization, is committed to educate and serve communities worldwide. Our commitment is fueled by the passion of our team members and partners to make experiential learning accessible, while also being socially, environmentally, and ethically responsible. Together, we accomplish this by investing in initiatives to promote inclusion, diversity, and sustainability.

As an Equal Opportunity Employer, WorldStrides is committed to building a diverse workforce, supported by an environment that promotes inclusion and belonging. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

WorldStrides will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, J-1, H-1, H-2, L, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire. Select seasonal roles may consider students on J-1 or F-1 visas.