Justice Officer - Prison Services

State of Victoria; Morgantown (WV); On-site; USD 30,000 - 40,000; Full time

Job summary

The State of Victoria is seeking a Justice Officer to provide administration support within the Loddon Region Prisons. This casual opportunity requires no prior experience and offers a chance to be part of a dedicated team. Responsibilities include managing queries, coordinating events, and maintaining communication with various stakeholders.

Responsibilities

• Provide a range of administration support to Loddon Region Prisons.
• Resolve internal stakeholder queries and operate the switchboard.
• Coordinate staff movements and administrative support for events.

Job description

• Job Function: Administration / Secretarial
• Work Type: Casual/Temporary

About this role

• Casual opportunity with a small team based in Castlemaine
• Large range of career progression and developmental opportunities within the department on offer to existing employees

About Us:

The Department of Justice and Community Safety comprises of eight regions, through which compliance, enforcement and regulatory services are provided to the Victorian community.

The Loddon Mallee Region provides services for three prisons, two within the Loddon Prison and Middleton precinct which is comprised of a medium risk facility (Loddon) and a restricted minimum facility (Middleton) and Tarrengower Prison, which is a women's minimum risk facility located at Maldon. They also provide support through Justice Service Centres in Bendigo, Swan Hill, Echuca and Mildura and at outreach locations across the region, including Castlemaine, Maryborough, Kerang, Robinvale, Kyneton and Ouyen.

About the Role:

The Justice Officer provides a range of administration support to Loddon Region Prisons. Reporting to the relevant area Team Leader, you will be part of a small team and will be responsible for a wide variety of administration functions including resolving internal stakeholder queries, switchboard operation, attending meetings and taking minutes, as well as other general computer related duties.

Some of your duties will include:

• Provide relief, support and assistance in a range of corporate service functions within the Region as required.
• Coordinate staff movements, relevant to the location, in consultation with managers.
• Coordinate, attend and provide administrative support for a range of events and meetings at various locations.
• Prepare routine correspondence and reports as required.
• Provide accurate advice and information to visitors in relation to services available at Prisons and Justice Service Centres in accordance with business processes.
• Operate the switchboard including receiving and resolving enquiries and directing calls to the appropriate area.
• Maintain effective and professional communication with Courts, Police, Legal Entities, Government Departments, Visitors, Clients and various stakeholders, ensuring a high level of customer service is provided.
• Take, prepare, distribute and attend to electronic filing of minutes of meetings.
• Coordinate location mail including being responsible for the security and appropriate record keeping of incoming and outgoing mail as relevant.
• Maintain accurate documentation relating to all functions and provide routine information and advice to staff, management, clients and stakeholders, in accordance with DJCS policies and procedures.

About You:

We are just looking for people with the right attitude. No experience is required.

How to Apply:

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependant on the role, other checks may include VicRoads checks, drivers licence checks, medical checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles).

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

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