Justice Court Services Assistant-Kingman/Cerbat

Mohave County; Kingman (AZ); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Paid time off

PTO front-loaded

Growth & development

Health coverage

Arizona State Retirement System

11 paid holidays

Purposeful work

Job summary

The Kingman/Cerbat Justice Court, within Mohave County, seeks a front counter clerk to greet the public and handle filings. The role does not require public speaking or travel, and offers a starting rate of $18.07 per hour with a Monday–Friday 8:00am–5:00pm schedule, weekends and holidays off.

Typical duties include accepting filings, collecting fees, setting up cases, maintaining court records, and assisting judicial officers.

Qualifications

• High school diploma/GED or equivalent.
• 1 year of relevant, progressively responsible secretarial, clerical, customer service or closely related work.
• Equivalent combination of education, experience and training may be considered.

Responsibilities

• Accepts new filings and related documents; reviews content.
• Collects fees and issues receipts.
• Set up case in electronic and/or manual recording system.
• Create or update file folders.
• Issue court processes and maintain records.

Skills

Typing 50 wpm

Customer service

Clerical work

Secretarial duties

Records management

Bookkeeping basics

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office

Court filing software

Job description

About the Kingman Justice Court

Mohave County is home to four limited jurisdiction justice courts established by the Constitution of the State of Arizona, under the direct supervision of the Arizona Supreme Court and one of those being the Kingman/Cerbat Justice Court. This is a high volume court with two full-time judges, Judge Dave Huerta and Judge David Wayt.

About the Position

This position will be working at the front counter with the public and will not require any public speaking or out-of-town traveling. Kingman/Cerbat Justice Court is looking to fill this position immediately with a starting rate of pay of $18.07 per hour. Working hours are Monday thru Friday, 8:00am to 5:00pm, having weekends and holidays off.

Proud to Offer:

• Paid Time Off (PTO)
  • 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded
  • Regular accrual starts on 7th pay period
• Opportunities for growth and development within Mohave County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System
  • Contribution rate of 11.98% with 100% Employer match starting the first day.
• 11 Paid Holidays
• Perform work with a greater purpose

The following EXAMPLES OF DUTIES are NOT intended as a comprehensive list of job functions/duties performed by individuals assigned to this classification.The following provide a representative summary of the major duties and responsibilities.Incumbents may not be required to perform all duties listed and/or may be required to perform additional, position-specific, duties.

• Accepts new filings and/or documents related to existing cases. Review content; determines if documents require immediate attention of judicial officer.
• Collects fees and issues receipts.
• Set-up case in electronic and/or manual recording system.
• Create new or update existing file folders.
• Issues court process, updates, maintains and records a variety of statistical and/or financial files and records.
• Responds to inquiries at the counter, by mail and/or by phone, provides legal information without providing legal advice within the scope of designated authority. Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.
• Balances cash drawer; reconciles receipts and disbursements; prepares daily deposit slip. As authorized, prepares, checks, validates and balances monthly and other financial reports, files and records.
• Processes mail, provides to appropriate parties.
• Prepares and distributes a variety of court documents; sends out minute entries, forms, correspondence and other items.
• Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities.
• Assists judicial officer in a variety of tasks as assigned.
• Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities.Updates paper file with latest in-court files as required.Returns court file to storage area.
• As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes.
• Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.
• Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.
• Communicates and acts in a professional manner with the public, co-workers, and work contacts

• High school diploma/GED (General Education Degree).
• One (1) year of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related work.
• ORany equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

SPECIAL JOB REQUIREMENT

May be required an affidavit and/or demonstrate proficiency to type 50 words per minute (wpm).

Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.

Must provide acceptable driving history at no cost to the County.

Must complete annual training as required by the Committee on Judicial Education and Training (COJET).

• Applicable city, county, Arizona Supreme Court, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
• Mohave County and specific court-related policies and procedures.
• Principles of bookkeeping and/or accounting.
• Principles of file and records management.
• Court processes, procedures and legal terminology.
• Trends and practices in office, court and business operations.
• Department policies, rules and procedures
• Reading, understanding, interpreting and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
• Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands.
• Working within deadlines to complete projects and assignments.
• Assessing, analyzing, identifying and recommending solutions to problems.
• Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County.
• Operating a personal computer utilizing a variety of commonly used and specialized software applications.
• Communicating and maintaining professionalism with the public, co-workers, and work contacts
• Perform the essential functions of the job specifications with or without a reasonable accommodation.