Junior Staff Accountant

Optima Dermatology; Portsmouth (NH); On-site; USD 60,000 - 75,000; Full time

Job summary

Optima Dermatology is seeking a Staff Accountant to join our Practice Support Center in Portsmouth, NH. The role focuses on the timely and accurate application of incoming cash, expense reimbursements, inventory recording, and regional tax filings, supporting cash flow integrity.

Key duties include reconciling payments, daily bank reconciliations, overseeing wire transfers and ACH, and preparing cash flow analyses. Strong Excel skills and experience with Sage or similar software are essential.

Qualifications

• Bachelor’s degree in accounting or finance.
• Prior experience in an accounting role (e.g., AP/AR clerk, accounting assistant, internship).
• Excellent analytical and problem-solving skills.
• Proficiency in Microsoft Excel.
• Experience with accounting software, preferably Sage or similar platforms.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team environment.
• Strong attention to detail and accuracy.

Responsibilities

• Accurately apply cash receipts to customer accounts and invoices.
• Process various payment methods, including checks and electronic transfers.
• Reconcile cash received against recorded amounts and resolve outstanding payment issues.
• Perform daily bank reconciliations to ensure accurate transaction recording.
• Oversee banking transactions, such as wire transfers and ACH payments.
• Monitor cash balances and cash flow for operational liquidity.
• Prepare reports on cash application activities and cash flow analysis.
• Analyze collection trends and communicate insights to management.
• Collaborate with banking partners to resolve issues and enhance processes.
• Process and reconcile credit card transactions related to travel expenses.
• Manage expense reimbursement requests, ensuring compliance with company policies and accuracy in documentation.
• Analyze and allocate prepaid expenses as necessary, ensuring proper recording and compliance.
• Process and record rebates from vendors, ensuring accurate financial reporting and compliance with agreements.
• Review and record accrued expenses, ensuring they are accurately recognized in the correct periods.
• Calculate, file, and ensure compliance with sales and use tax, property taxes, and real estate taxes.
• Ensure compliance with company policies, GAAP and SOX controls.
• Maintain organized documentation of cash transactions and correspondence.
• Identify and implement improvements in cash application procedures.
• Support audits by providing necessary documentation and reports.
• Review financial statements for accuracy, including balance sheets, income statements and cash flow statements.
• Assist in monthly, quarterly, and annual close processes, including journal entries and reconciliations.
• Communicate with customers to resolve payment inquiries and discrepancies.
• Contribute to ad-hoc projects as required.

Skills

Cash application

Excel

Analytical skills

Attention to detail

Teamwork / collaboration

Independent work

Education

Bachelor’s degree in accounting or finance

Tools

Sage or similar accounting software

Job description

Optima Dermatology is recruiting a Staff Accountant to join our Practice Support Center, based in Portsmouth, NH.

Address: 111 NH Ave, Portsmouth, NH 03801

Hours: Full-Time, - Monday - Friday, 9:00AM - 5:00PM

The Junior Staff Accountant role is responsible for the timely and accurate application of incoming cash transactions, managing travel and expense reimbursements, recording inventory, and calculating and filing sales and use taxes as well as property taxes. This role is critical in ensuring the integrity of cash flow data and supporting the financial health of the organization. Key responsibilities include reconciling customer payments, processing cash receipts, and verifying payment accuracy against invoices. By leveraging analytical skills and attention to detail, this position contributes to the overall financial stability and operational efficiency of the company.

Responsibilities:

• Accurately apply cash receipts to customer accounts and invoices.
• Process various payment methods, including checks and electronic transfers.
• Reconcile cash received against recorded amounts and resolve outstanding payment issues.
• Perform daily bank reconciliations to ensure accurate transaction recording.
• Oversee banking transactions, such as wire transfers and ACH payments.
• Monitor cash balances and cash flow for operational liquidity.
• Prepare reports on cash application activities and cash flow analysis.
• Analyze collection trends and communicate insights to management.
• Collaborate with banking partners to resolve issues and enhance processes.
• Process and reconcile credit card transactions related to travel expenses.
• Manage expense reimbursement requests, ensuring compliance with company policies and accuracy in documentation.
• Analyze and allocate prepaid expenses as necessary, ensuring proper recording and compliance.
• Process and record rebates from vendors, ensuring accurate financial reporting and compliance with agreements.
• Review and record accrued expenses, ensuring they are accurately recognized in the correct periods.
• Calculate, file, and ensure compliance with sales and use tax, property taxes, and real estate taxes.
• Ensure compliance with company policies, GAAP and SOX controls.
• Maintain organized documentation of cash transactions and correspondence.
• Identify and implement improvements in cash application procedures.
• Support audits by providing necessary documentation and reports.
• Review financial statements for accuracy, including balance sheets, income statements and cash flow statements.
• Assist in monthly, quarterly, and annual close processes, including journal entries and reconciliations.
• Communicate with customers to resolve payment inquiries and discrepancies.
• Contribute to ad-hoc projects as required.

Qualifications:

• Bachelor’s degree in accounting or finance.
• Prior experience in an accounting role, such as an accounting assistant, AP/AR clerk, or internship.
• Excellent analytical and problem-solving skills.
• Proficiency in Microsoft Excel.
• Experience with accounting software, preferably Sage or similar platforms.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team environment.
• Strong attention to detail and accuracy.

At Optima Dermatology, our mission to revolutionize skin care is made possible by our world class team that is highly engaged, mission-driven, and inspired to set the new standard in dermatology. We are growing rapidly and looking for key team members who believe in our mission and want to make a difference in the lives of our patients. We foster a collaborative environment that is fun and hardworking and promise you will work alongside amazing colleagues you are proud to call your teammates.

Optima Partners would include The Dermatology Center of Indiana, Advanced Dermatology & Skin Cancer Center, Optima Dermatology, The Indiana Skin Cancer Center, The Indiana Clinical Trials Center and Optima Research.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Optima Dermatology’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.