Junior Purchasing Agent

University of Rochester; City of Rochester (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

University of Rochester seeks a Junior Purchasing Agent to support procurement, coordinate supplier activities, and monitor purchase orders to ensure timely materials for business operations.

The role exercises judgment within guidelines, collaborates with internal departments and suppliers, and contributes to efficient supply chain operations while developing skills for advancement within the Purchasing Department.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or related field.
• 1 to 3 years of purchasing, procurement, supply chain, or related business experience preferred.
• Strong analytical, organizational, and problem-solving skills; ability to prioritize deadlines.
• Ability to exercise sound judgment within purchasing policies.
• Works well in cross functional teams.

Responsibilities

• Manage assigned purchasing activities to ensure timely procurement of materials.
• Coordinate with domestic and international suppliers on orders, shipments, and delivery schedules.
• Review and maintain purchase orders for accuracy and timely follow-up.
• Monitor ASNs, shipment activity, and supplier communications to resolve discrepancies.
• Evaluate purchasing information and communicate delays or shortages to departments.
• Order and manage replacement parts with internal teams and suppliers.
• Maintain purchasing records and supplier documentation in the ERP system.
• Support Customer Service, Manufacturing, Distribution, and other departments with material availability.
• Research purchasing issues and propose practical efficiency improvements.
• Assist in evaluating vendor performance related to quality, delivery, and responsiveness.
• Participate in continuous improvement initiatives and departmental projects.
• Perform other procurement and supply chain responsibilities as assigned.

Skills

Analytical skills

Organizational skills

Problem-solving

Cross-functional teamwork

Attention to detail

Education

Bachelor’s degree in Supply Chain Management / related field

Tools

SAP

ERP systems

MS Excel

Job description

Position Summary

The Junior Purchasing Agent is responsible for supporting the procurement function by coordinating purchasing activities, maintaining supplier relationships, monitoring purchase orders, and ensuring the timely procurement of materials that support business operations. This position exercises judgment within established purchasing guidelines, collaborates with internal departments and suppliers, and contributes to the efficient operation of the organization’s supply chain while developing the knowledge and skills necessary for advancement within the Purchasing Department.

Position Details

• Manage assigned purchasing activities to ensure the timely procurement of materials and supplies.
• Coordinate with domestic and international suppliers regarding purchase orders, shipments, and delivery schedules.
• Review and maintain purchase orders, ensuring accuracy, completeness, and timely follow-up.
• Monitor Advanced Shipping Notices (ASNs), shipment activity, and supplier communications to identify and resolve discrepancies.
• Evaluate purchasing information and communicate delays, shortages, or supply concerns to appropriate departments.
• Work with internal teams and suppliers to order and manage replacement parts.
• Maintain purchasing records and supplier documentation within the ERP system.
• Support Customer Service, Manufacturing, Distribution, and other departments by coordinating material availability and purchasing requests.
• Research purchasing issues and recommend practical solutions to improve efficiency and service.
• Assist in evaluating vendor performance related to quality, delivery, and responsiveness.
• Participate in continuous improvement initiatives and departmental projects.
• Perform other procurement and supply chain responsibilities as assigned.

Position Requirements

• Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a related field required.
• 1 to 3 years of purchasing, procurement, supply chain, or related business experience preferred.
• Strong analytical, organizational, and problem-solving skills. Ability to prioritize multiple responsibilities while meeting deadlines.
• Ability to exercise sound judgment and make decisions within established purchasing policies and procedure.
• Working together in cross functional teams.

Professional Competencies

• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience with SAP or other ERP purchasing systems preferred.
• Strong verbal and written communication skills.
• Ability to analyze purchasing data and identify discrepancies.
• Ability to establish and maintain productive working relationships with suppliers and internal customers.
• Demonstrated attention to detail, initiative, and accountability.

Physical Requirements

The physical demands described below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.

• Prolonged periods of sitting while working on a computer and using a telephone.
• Frequent use of standard office equipment.
• Ability to occasionally walk through manufacturing and warehouse environments.
• Frequent lifting and carrying of materials up to 10 pounds and occasional lifting up to 25 pounds.