Junior Program Assistant

Ruvixx; San Francisco (CA); On-site; USD 125,000 - 150,000; Part time

Job summary

A fast-growing SaaS company, Ruvixx is seeking a Junior Program Assistant to support internal projects and team coordination. This entry-level role is designed for career starters eager to learn about operations, marketing, and project management while contributing to meaningful projects in a collaborative environment.

Qualifications

• 1+ year in admin support, customer service, or similar roles.
• Confidence in using Excel or Google Sheets is essential.
• Curious, helpful, and well-organized mindset desired.

Responsibilities

• Support project coordination across teams, maintaining documentation.
• Update trackers and take notes during internal meetings.
• Communicate clearly with team members to facilitate tasks.

Skills

Advanced English

Attention to detail

Organization

Tools

Excel

Google Sheets

Asana

ClickUp

Notion

Job description

Only candidates located in Latin America (LATAM) and resumes submitted in English will be considered.

Contract Type: Independent Contractor (2-year renewable)

Trial Period: 3 months

Compensation:

• During Trial Period: ~$700 USD/month
• Post-Trial: Up to $1,000 USD/month, depending on performance, experience, and scope of responsibilities.

The initial rate during the 3-month trial reflects a training and evaluation phase. After successful completion, compensation may be adjusted to reflect your contributions and role fit.

Ruvixx is a fast-growing SaaS company that helps global brands like Adobe, Trimble, and Siemens run smarter sales and marketing. We’re looking for a detail-oriented and proactive Junior Program Assistant to support internal projects, team coordination, and data organization.

This is a perfect entry point for someone early in their career, who’s excited to learn how fast-paced tech teams work, and wants to build a solid foundation in operations, marketing, and project management.

What You’ll Do:

• Support project coordination across teams (marketing, data, creative)
• Maintain clear documentation, timelines, and checklists
• Update trackers, dashboards, and spreadsheets with accurate info
• Join internal meetings, take notes, and follow up on tasks
• Communicate clearly with team members and help move things forward

What You Bring:

• Advanced English (C1–C2) – written and spoken
• 1+ year in any of the following: admin support, customer service, project assistant, virtual assistant, etc.
• Confidence using Excel or Google Sheets (you love keeping things tidy)
• Great attention to detail and follow-through
• A helpful, curious, and organized mindset

Nice to Have (But Not Required):

• Experience with project management tools (Asana, ClickUp, Notion)
• Familiarity with CRMs or marketing software
• Interest in tech, SaaS, or marketing operations

Why Join Ruvixx?

You’ll collaborate with a global team, gain exposure to high-impact projects, and build real skills across marketing, operations, and data. We’re small, agile, and growing—come grow with us!

Ready to apply or know someone who’d be a great fit?

Let’s connect!