Junior Office Administrator

Acloché; New York (NY); Presencial; USD 135.000 - 165.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Employer-paid health/dental/vision

401(k)

Paid time off & holidays

Descripción de la vacante

Acloché LLC in New York, NY seeks a Junior Office Administrator to support day-to-day operations in Midtown Manhattan (4 days in-office) with occasional Stamford travel. You will assist executives, manage calendars, prepare reports, and ensure confidentiality of sensitive information.

The role requires a college degree and 5+ years in financial services environments, plus proficiency with Microsoft Office and document management systems. Competitive salary and benefits offered.

Formación

• College degree required.
• 5+ years administrative or office experience in financial services or similar.
• Proficient with MS Office and document management systems.

Responsabilidades

• Answer and direct incoming calls, greet clients and visitors.
• Schedule meetings, calendars, and conference room bookings.
• Prepare and file financial documents, reports, and correspondence.
• Data entry and maintaining records (electronic and paper).
• Coordinate travel and expense reports for staff.
• Maintain confidentiality of financial and client information.
• Provide general administrative support to executives and staff.

Conocimientos

Administrative experience

Communication skills

Time management

Prioritization

Attention to detail

Customer service

Educación

College degree

Herramientas

Microsoft Office Suite

Document management systems

Descripción del empleo

Our client is a highly regarded, $3B AUM investment firm deploying capital across the capital structure of real estate and asset-intensive businesses. The firm operates with a disciplined, institutional approach and maintains a lean, high-performing team.

They are seeking a polished and experienced Junior Office Administrator to assist with the day-to-day operations of their New York office. This individual will report to the office manager and assist in maintaining an exceptional workplace environment while providing seamless support to senior leadership. The position is based in Midtown Manhattan (4 days in-office), with occasional travel to the firm’s Stamford, CT office.

Key Responsibilities:

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Required Qualifications:

• College degree.
• 5+ years of administrative or office experience in financial services or similar
• Past experience in financial services, banking, or corporate office environment.
• Familiarity with office management software and document management systems.
• Basic knowledge of financial industry terminology and business practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• High level of accuracy and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional demeanor and strong customer service skills.

Compensation and Benefits:

• Salary is between $135,000 - $165,000 plus bonus
• Fully employer-paid benefits (medical, dental, vision, 401(k))
• 20 days PTO + 10 paid holidays