Junior Human Resource Specialist

GAP Solutions Inc; Springfield (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

GAP Solutions Inc. is seeking a Junior Human Resource Specialist to support managers, staff and customers on staffing, classification, benefits, recruitment, compensation and HR programs for the DHS/ICE/HROC portfolio.

Responsibilities include processing payroll actions, creating folders, handling waivers, and providing HR guidance. Strong MS Office and organizational skills are required.

Qualifications

• Bachelor’s degree or equivalent federal HR experience.
• Delegated Examining Certification or HRM Certificate preferred.
• Strong written and verbal communication required.
• Advanced MS Office proficiency.

Responsibilities

• Process personnel and payroll actions and leave audits.
• Create vacancy, retirement and payroll folders.
• Research waiver and hearing requests.
• Scan documents into personnel records.
• Assist with drafting SOPs.
• Process insurance reimbursement claims.
• Notify candidates and provide disposition letters.
• Provide guidance on federal HR topics to applicants and staff.
• Offer admin support: calendars, travel, meetings, mail, filing, SharePoint uploads.
• Handle pay/leave/time and FERCCA case processing.

Skills

Written & oral communication

Presentation skills

Teamwork

Organizational skills

Time management

Industry best practices

HR systems knowledge

Education

Bachelor’s degree

3 years federal HR experience equivalent

Delegated Examining Certification / HRM Certificate

Tools

NFC

eOPF

WebTA

SharePoint

Oracle

JavaScript

SQL

Job description

Position Objective: As a Junior Human Resource Specialist, apply HR skills in support of managers, program staff and customers on the full range of HR topics including but not limited to staffing, classification, processing, benefits, recruitment, compensation, SES programs, work life programs, policy and employee and labor relations. In support of the Dept. of Homeland Security (DHS), U.S. Immigration and Customs Enforcement (ICE), Office of Human Capital (OHC), Human Resources Operations Center (HROC).

Duties and Responsibilities:

• Processing personnel and payroll actions, keying payroll documents, processing leave audits.

• Creating vacancy, retirement and payroll folders.

• Researching waiver and hearing requests.

• Scanning documents into various personnel record systems.

• Assisting with drafting SOP’s.

• Processing personal liability insurance reimbursement claims.

• Initiating tentative selection notifications, notice of results or disposition letter.

• Researching and compiling information on the full range of federal HR topics.

• Responding to and providing general HR guidance to applicants and staff, maintain employee files.

• Provide wide ranging administrative support to managers and program staff. Duties may include, but are not limited to:

• manage and coordinate calendars;

• screen phone calls and assist visitors;

• make travel arrangements;

• coordinate conference/meeting arrangements; prepares agendas, correspondence, and spreadsheets;

• opens and routes incoming mail;

• makes files, files information and maintains files in accordance with agency guidelines; and

• monitors office supply inventories, uploads documents to SharePoint and with drafting SOPS.

• Process complex cases involving pay, leave, time and attendance administration, waivers, and Federal Erroneous Retirement Coverage Correction Act (FERCCA) cases for agency employees. Research waiver and hearing requests.

• Conduct desk audits, review management requests for various position management and classification actions and prepare evaluation reports.

• Assist in developing guidance and other information training for managers and employees.

• Resolve pay-setting errors and discrepancies.

• Provide advice on base pay, overtime, or leave entitlements.

Qualifications

Basic Qualifications:

• Either a Bachelor’s Degree required OR:

can have 3 years of federal Human Resources experience as equivalent.

• When a Task Order includes tasks related to drug testing and site collection, the candidate must possess knowledge of Health and Human Services Guidelines for federal drug testing and possess a valid driver’s license. The contractor candidates must be capable of air travel.

• Must be U.S. citizen or Legal Permanent Resident and must currently reside in the United States or its Territories. Additionally, employees are required to have resided within the United States or its Territories for three or more years out of the last five.

Minimum Qualifications:

• Delegated Examining Certification and/or HRM Certificate from an accredited academic institution preferred.

• Intermediate to advanced technical proficiency in the full Microsoft Office Suite.

• Strong written and oral communication skills.

• Advanced presentation skills.

• Ability to work effectively within a group or individually.

• Advanced organization and leadership skills.

• Understanding and familiarity with industry best practices.

• Exceptional time management skills.

• Depending on the specific tasks, may be required to have advanced knowledge of NFC, eOPF, WebTA, SharePoint, Oracle, Java Script, SQL, and other information technology system.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at [e-mail] . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.