Junior Executive/Personal Assistant to HNWI at family office in Greenwich, CT

HRB; Greenwich (CT); Hybrid; USD 100,000 - 125,000; Full time

Job summary

A family office in Greenwich, CT seeks a diligent Junior Executive/Personal Assistant to provide robust support for both personal and business logistics. The ideal candidate will manage schedules, coordinate travel, and perform administrative tasks while ensuring high confidentiality and professionalism. Flexibility and excellent communication skills are vital for this dynamic role that operates on a hybrid schedule.

Qualifications

• 1-2+ years of prior executive support experience.
• Proficient with Microsoft Suite.
• Superb written and verbal communication skills.

Responsibilities

• Provide top-notch executive & personal support to the Founder.
• Organize and coordinate full travel arrangements.
• Maintain high-volume schedule and personal calendar.

Skills

Communication Skills

Organizational Skills

Detail-oriented

Initiative

Process Management

Tools

Microsoft Suite

Job description

Our client, a family office based in Greenwich, CT,is looking to hire a star Junior Executive/Personal Assistant to handle ranging day-to-day logistics for a HNWI and family. The role will be about 60-70% personal and 30-40% business related support. The successful candidate will be exceptionally organized, detail oriented and proactive. They willpossess strong verbal and communication skills,be resourceful, flexible, and professional. Candidate must have previous experience providing high-level support to a top Executive.

This person will work on a hybrid schedule in Greenwich 1-2x a week.

RESPONSIBILITIES

• Provide top notch Executive & Personalsupport to Founder
• Organize and coordinate full travel arrangements (domestic and international) for business and personal needs
• Maintain a high-volume schedule and personal calendar and maintain contacts
• Prepare and submit personal and business expenses
• Schedule meetings and appointments
• Screen and handle calls, provide information, take messages
• Preparecorrespondence
• Liaise with drivers, household staff, decorator, etc., and set protocols
• Coordinate kids' schedules
• Coordinate dining reservations and help plan events
• Brainstorm and purchase gifts and handle returns
• Assist with various office needs and tasks
• Run errands when needed
• Tackle ongoing ad hoc projects as requested

REQUIREMENTS

• 1-2 + plus years of priorexecutive support
• Superb written and verbal communication skills
• Excellent knowledge of administrative procedures
• Detail-oriented, organized and punctual
• Ability and willingness to take initiative
• Proficient with Microsoft Suite
• Must bedependable, hold confidentiality and possess discretion
• Ability to work well independently and as part of a team
• Very detail oriented
• Excellent process management skills
• A flexibleand positive approach to the job is a must!
• Access to a car helpful

SALARY
$100-125K base + bonus

HOURS
8:30/9am - 5:30/6pm + availability to be reachable after hours/weekends as needed


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