Junior Creative Producer

SETactive; Beverly Hills (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

SET Active, a rising women's athleisure brand, seeks a Creative Production Coordinator to streamline its creative processes. This role involves talent sourcing, logistics management, and on-set support, ensuring high-quality photo shoots that reflect brand vision. The ideal candidate is detail-oriented, tech-savvy, and passionate about fashion trends.

Qualifications

• 1-3+ years experience in creative production coordination, fashion operations, or related areas.
• Proven experience managing model casting and talent bookings preferred.
• Strong organizational skills and ability to manage multiple projects.

Responsibilities

• Oversee talent sourcing and model bookings for shoots.
• Coordinate logistics and support during photo shoots.
• Develop detailed schedules and call sheets for production.

Skills

Organizational Skills

Interpersonal Skills

Negotiation Skills

Tech-savvy

Attention to Detail

Education

Experience in creative production coordination or related roles

Tools

Microsoft Office

Google Workspace

Slack

SharePoint

Job description

About SET Active

SET Active is a fast-paced, growing women's athleisure startup known for its elevated everyday essentials designed for movement, comfort, and lifestyle. We're a small but mighty team fueled by big ambitions, seeking passionate creatives, doers, and builders who believe in making an impact through intentional design, storytelling, and dynamic execution.

Position Overview

The Creative Production Coordinator is the backbone of Set Active's creative production process, driving seamless execution from talent sourcing through post-production asset delivery. Reporting directly to the Creative Manager, this role manages logistics, vendor relationships, and on-set operations to ensure smooth, efficient, and high-quality photo shoots aligned with our brand vision.

Key Responsibilities

Talent & Crew Management

• Talent Sourcing: Build and maintain a robust model Rolodex; conduct outreach to agencies for upcoming shoot packages.
• In-Person Castings: Coordinate and host in-office or location castings for campaign and e-commerce needs; capture standardized casting images (front, side, back, video) across fabrics and colorways.
• Model Bookings: Negotiate rates and usage terms with agencies; confirm and finalize bookings based on approved selections; manage talent onboarding paperwork and ensure compliance.
• Crew & Freelance Sourcing: Identify and source freelance talent including photographers, HMUAs, stylists, retouchers, and production assistants.
• Crew & Freelance Bookings: Negotiate rates and usage, confirm bookings, and communicate all shoot logistics with freelancers and crew.
• Freelance Onboarding: Ensure all external partners complete necessary onboarding forms and comply with company policies.

Pre-Production Coordination

• Location Sourcing: Research, negotiate, and present location options with pricing and logistical details; coordinate internal approvals.
• Run of Show: Build detailed, time-blocked shoot day schedules to maximize efficiency and alignment.
• Call Sheets & Communication: Create and distribute comprehensive call sheets for all shoots, ensuring all team members and talent are aligned on timing, objectives, and logistics.
• Shoot Lists: Develop e-commerce and campaign shoot lists detailing product pieces, pairings, and shot requirements in partnership with the Creative Manager.

On-Set Support

• Photo Shoot Support: Provide hands-on assistance during shoots including product transport, unpacking, and styling coordination.
• Styling Kit & Accessories: Maintain and organize on-set styling kit including shoes, accessories, and tools; ensure items are shoot-ready and aligned with fashion boards.
• Props & Styling Pieces: Source or coordinate rental/purchase of props and styling elements; manage logistics including tracking, returns, and cost control.
• Fit Management: Track and maintain fit accuracy across models to ensure consistency and product integrity throughout the shoot.

Production Logistics

• Photo Shoot Packing: Lead packing and preparation of samples, accessories, and styling kits; create and QA packing lists; delegate and oversee intern support as needed.
• Invoicing: Manage invoice collection from freelancers and vendors; route for billing and ensure timely payment follow-up.

Post-Production & Asset Delivery

• Retouching: Oversee retouching rounds with offshore partners for e-commerce and campaign imagery; support additional creative retouching needs.
• Post-Mortem Reports: Draft and send shoot recap emails documenting successes, challenges, and proposed solutions to improve future processes.
• Asset Organization: Organize and maintain final assets in SharePoint or designated platforms; communicate delivery and storage updates across teams.

Additional Responsibilities

• Trend Reporting: Own the creation and distribution of monthly fashion and creative trend reports to inform upcoming shoot directions.
• Intern Delegation: Oversee daily intern tasking, provide training and clear process documentation, and QA work quality while keeping the Creative Manager informed.

Qualifications

• 1-3+ years experience in creative production coordination, fashion operations, or related roles within e-commerce, lifestyle, or fashion brands.

• Proven experience managing model casting, talent and freelance bookings, and shoot logistics preferred.

• Strong organizational skills with meticulous attention to detail and ability to manage multiple projects simultaneously.

• Excellent interpersonal and negotiation skills, comfortable liaising with agencies, talent, freelancers, and internal teams.

• Tech-savvy with proficiency in Microsoft Office, Google Workspace, Slack, and asset management platforms (e.g., SharePoint).

• Passion for fashion, trends, and visual storytelling in the lifestyle and athleisure space.

• Ability to work independently and collaboratively in a fast-paced startup environment.

• Comfortable working onsite during shoots and lifting product/kits as needed.

Additional Info

SET Active is an equal opportunity employer. We are committed to creating an inclusive environment for all employees. If you require a reasonable accommodation during the application or interview process, please contact our HR Manager at [e-mail] so we can support you in accordance with the American with Disabilities Act (ADA).