Junior Administrative Support Specialist

Ho-Chunk, Inc.; Phoenix (AZ); On-site; USD 42,000 - 45,000; Full time

Job summary

All Native Group seeks an Administrative Support Specialist to provide comprehensive administrative, records management, and operational support to Directorate leadership within the DCSA. The role requires attention to detail and the ability to manage multiple priorities in a fast-paced environment while ensuring policy compliance.

Key duties include file management, onboarding/offboarding support, policy communication, calendar and travel coordination, and preparation of official correspondence

Qualifications

• At least two (2) years of relevant administrative or office support experience.
• Proficiency in English, with ability to draft and edit professional correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Establish and maintain electronic and hard copy files per DCSA policies.
• Assist with onboarding/offboarding and credential processing.
• Prepare reports, spreadsheets, and presentations; manage calendars and travel arrangements.

Skills

Strong communication skills

English proficiency

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

ANG is seeking an Administrative Support Specialist to provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA). This role requires attention to detail, initiative, and the ability to effectively manage multiple priorities in a fast-paced environment while maintaining compliance with DCSA and DoD policies.

Essential Functions

• Records & File Management: Establish and maintain electronic and hard copy files; prepare records for transfer or destruction in accordance with DCSA Manuals 00-04 Vol. 1 & 2.
• Personnel In/Out Processing: Assist with onboarding and offboarding employees, processing credentials, maintaining rosters, and coordinating with staff on employee support programs.
• Operational Policy Support: Apply critical thinking and research to implement and communicate office policies, procedures, and requirements.
• Executive & Directorate Support: Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence for Regional Mission Directors (RMD), Deputy RMDs, and Field Managers.
• Time & Attendance: Prepare and process reports using automated systems; respond to routine requests for information and compliance requirements.
• Inter-Office Coordination: Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations; manage data entry and controlled information in agency systems.
• Action Tracking: Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines.
• Correspondence & Document Creation: Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations.
• Conference Room & Meeting Support: Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed.
• Supply & Office Management: Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices.
• Classified Material Handling: Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI); prepare and transmit classified/unclassified packages in accordance with DCSA mail tracking procedures.
• Point of Contact Duties: Serve as a regional or office POC for administrative queries, general inboxes, and tasking assignments.
• Devise methods for identifying data patterns and trends in available information sources.
• Follow management system policies, procedures, and work instructions as part of daily job duties.
• Protect company and customer information by adhering to security and quality requirements.
• Promptly report incidents, nonconformities, or risks to the appropriate authority.

Supervisory Responsibility

None required for this position

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
• Frequently moves standard office equipment up to 25 pounds.
• Must be able to work indoor conditions 90% of the time.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need.

Travel

Up to 10% local travel may be required.

Experience

• At least two (2) years of relevant administrative or office support experience.
• Strong oral and written communication skills.
• Proficiency in English, with ability to draft and edit professional correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Education

• High school diploma or equivalent.

Compensation And Benefits

The expected compensation range for this position is $41,800.00-$45,000.00 per year (annualized hourly rate of pay). We offer comprehensive benefits that allow you to balance work and life. A benefits summary is available from this link: https://jobs.allnativegroup.com/categories/1/benefits/1/employee-benefits

Security Clearance

Secret

Drugfree Workplace

All Native Group is an Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.

AAP/EEO Statement

All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

We value the skills and experience Veterans bring to the workplace and strongly encourage Veterans to apply.

About Ho-Chunk, Inc. & All Native Group

Ho-Chunk, Inc. is an award-winning economic development corporation of the Winnebago Tribe of Nebraska. Our mission is to provide long-term economic development for the Winnebago Tribe and job opportunities for Tribal members.

All Native Group Is a Network Of Small Businesses That Support The Critical Missions Of Various U.S. Government Customers. Our Capabilities Include Telecommunications, Health, Logistics, Specialized Training, Professional Services, And IT Solutions. Since Earning Our First Federal Contract In 2004, We Have Continued To Grow And Diversify Our Services While Maintaining a Strong Commitment To Excellence. As a Tribally Owned Organization, All Native Group Operates Multiple Subsidiary Businesses, Providing Clients With The Advantages Of Working With a Small Business While Leveraging The Resources And Expertise Of a Larger, Established Company. Our Work Is Guided By Our Core NATIVE Values

• Native American Owned & Proud – Serving the Winnebago Tribe of Nebraska.
• Accountable – To always do what’s right.
• Team-Focused – For inclusive progress.
• Innovative – In creating solutions.
• Visionary – In our purpose and direction.
• Excellence – Through learning and performance.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.