Judicial Support

Metropolitan Government of Nashville and Davidson County; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Vacation days (10–12) per year

Sick days (1 per month)

Holidays (12 per year)

ADA accommodations when requested

Job summary

Metropolitan Government of Nashville and Davidson County is seeking an Executive Support Specialist for the Davidson County Juvenile Court. The role focuses on managing the Judge's calendar, travel, and daily logistics while handling confidential legal tasks and court filings as needed.

The position supports the Juvenile Court’s mission to uphold fairness and public service, operating within a standard office environment with opportunities to contribute to special projects.

Qualifications

• High school diploma or equivalent with one year of clerical or executive support experience.
• Foreign accreditations are encouraged.
• Proficiency in Microsoft Office is required.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Manage complex professional calendars, scheduling appointments, engagements, and meetings.
• Coordinate travel arrangements and event logistics.
• Screen requests, handle correspondence, and act as gatekeeper.
• Maintain confidentiality and handle sensitive information.
• Support chamber logistics and office administration.

Skills

Microsoft Office

Education

High School Diploma or Equivalent

Associate’s or Bachelor’s degree preferred

Job description

Position Description

The Judicial Support is a non-civil service position located within Juvenile Court and serves as a dedicated judicial support assistant to the Davidson County Juvenile Court Judge. The incumbent will focus primarily on high-level support, schedule management, and daily operational logistics. This position ensures that the Judge’s daily schedule and chamber matters run smoothly, alongside handling specific legal tasks and court filings as needed.

Davidson County Juvenile Court’s mission is to prevent problems, promote the positive potential in all people, and pursue fairness and hope.

Typical Duties

Executive Support

• Manage complex professional calendars, scheduling appointments, engagements, and meetings.
• Coordinate travel arrangements, event logistics, and travel itineraries for the Judge.
• Handle correspondence, manage incoming calls, and screen requests to serve as an effective gatekeeper.
• Manage administrative tasks and special projects to optimize the Judge’s schedule and daily workflow.
• Maintain complete confidentiality and handle sensitive and professional information with utmost discretion.

Chamber Logistics & Administration

• Oversee routine office management, order chamber supplies, and maintain general administrative files.
• Serve as a courteous primary contact for visitors, judicial staff, and external contacts reaching the Judge’s office.
• Assist with basic administrative paperwork, filing, and routine tracking using word processing and spreadsheet applications.
• Deliver messages, correspondence, and materials between judicial offices as needed.

Supervision & Working Environment

• Supervision: Receives limited direction, working directly for and reporting to the Juvenile Court Judge.
• Work Environment: Standard office setting with favorable working conditions. Minimal physical demands (routine office movement, light handling of administrative items).

Minimum Qualifications

High school diploma or equivalent and one (1) year experience in clerical, office administration, or executive support roles.

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note: Per Metro Ordinance No. SO94-1078.

All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Preferred Experience, Knowledge, Skills, And Abilities

• Associate’s or Bachelor’s degree preferred
• Proficiency in Microsoft Office (calendar management, email, document creation).
• Ability to manage shifting daily and administrative priorities.
• Exceptional organizational and time-management skills with high attention to detail.
• Strong interpersonal and communication skills with a professional, courteous demeanor.
• Demonstrated ability to maintain strict confidentiality and exercise impeccable discretion.

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Juvenile Court at 615-862-8000.

Full-time, Civil Service positions

10 Vacation Days per year (increasing after 5 years of service)

1 Sick Day per month

12 Paid Holidays per year

Public Safety - Sworn and Civilian positions

20 vacation days per year

3 Personal days per year

1 Sick Day per month

12 paid holidays per year

Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.

Full-time, Non Civil Service positions - contact hiring department for benefits information

Seasonal/Temporary positions - no benefits offered.

01

What is the highest level of education you have completed?

• No diploma
• High School Diploma or Equivalent
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree

02

Please list degree type and major field of study. If none, please type N/A.

03

How many years of experience in clerical, office administration, or executive support roles do you have?

• No Experience
• One Year or More

04

Briefly describe your experience in clerical, office administration, or executive support roles. If none, please type N/A.

05

Please indicate your proficiency level with Microsoft Office (calendar management, email, document creation).

• No Experience
• Beginner
• Immediate
• Advanced
• Required Question