Judicial Clerk III - Pos # 30488

Colorado Judicial Branch; Oregon (IL); On-site; USD 53,000 - 78,000; Full time

Job summary

An established industry player seeks a dedicated Judicial Clerk to provide essential support in case management and judicial processes. This role involves overseeing complex cases, mentoring new staff, and ensuring efficient court operations. The ideal candidate will have a strong background in judicial support and customer service, contributing to a collaborative environment that promotes equal access to justice. If you are passionate about making a difference in the judicial system and possess the necessary experience, this opportunity is perfect for you.

Benefits

Medical, dental, and vision health care packages

Optional life insurance

Flex spending accounts

Health saving accounts

Generous paid time off

11 paid holidays per year

Qualifications

• 5+ years of experience as a Judicial Clerk II or similar position.
• Advanced skills in case management and judicial support.

Responsibilities

• Oversee case management and provide judicial officer support.
• Research and resolve complex case-related questions.
• Mentor junior employees and lead training sessions.

Skills

Case Management

Customer Service

Judicial Support

Technical Troubleshooting

Mentoring

Education

High School Diploma or G.E.D.

Job description

Job Code: R57100
Full Time Salary Range: $53,486.00 - $77,555.00

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary of Job Classification:
Performs duties of a judicial clerk plus daily oversight and direction of newer staff, performs case management for more complex cases/situations or for a specialized area, independently conducts special projects, provides advanced courtroom and Judicial Officer support and similar duties requiring related experience and/or specialized knowledge.

ADDITIONAL COMMENTS

** IMPORTANT **

** PLEASE READ BEFORE APPLYING FOR THIS POSITION **

This opportunity is only available to current or prior judicial employees who meet the eligibility requirements of the career progression series.

This position is part of a progressive job series, and placement will be determined based on minimum qualifications and the relevant experience of the successful applicant. Please refer to the links below for detailed job descriptions of the roles within the series.

There are three requisitions posted:Judicial Clerk I, Judicial Clerk II, and Judicial Clerk III. We will fill one position within this series based on the district's hiring needs and the qualifications and relevant experience of the selected applicant.

Please apply for each position that aligns with your qualifications to be considered. For example, if you meet the minimum qualifications for all three postings and want to be considered for each of the positions, you must apply for each position individually.

For consideration, the judicial application must be fully completed. An attached resume and cover letter is encouraged but does not replace the required application.

State Judicial employees have access to medical, dental and vision health care packages, optional life insurance, flex spending accounts, and health saving accounts. New employees earn a generous amount of paid time off and receive 11 paid holidays per year.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential function listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

Provides high-level case management, customer service, and judicial officer support for clients, officers, and other judicial staff over the counter, in the courtroom, and via phone and email. Instructs customers on case types and procedures. Shares applicable information for law enforcement, attorneys, correctional officials, and other outside agencies.

Researches and resolves complex case-related questions and issues for court staff.

Contributes to cross-functional tasks as assigned and/or as coverage requires. Monitors and evaluates influx, backload, and priority of work including, redirecting staff, redistributing work, and/or providing support as needed to meet the unit’s objectives and deadlines.

Serves as a primary point of contact for other units, internal departments, and external agencies. Responds to inquiries, provides information, and resolves or escalates reported issues.

Maintains unit or division calendars, schedules court dates, and sets internal reviews to ensure timely case flow and processing. Analyzes case docket management practices and recommends revisions for efficiency. Prepares, publishes, and distributes daily court dockets.

Performs administrative tasks in support of court staff, including processing and distributing incoming and outgoing mail and assisting with timesheets and leave requests.

Researches, troubleshoots, and resolves technical issues, reporting or escalating to supervisor as needed.

Develops and implements processes and procedures in response to new legislation and/or changes in local practices. Reviews updates to best business practices and state-approved forms, disseminates information, and conforms unit practices as required. Creates and maintains unit resources such as manuals, written processes, procedures, cheat sheets, checklists, contact lists, and shared spreadsheets and templates.

Collaborates with supervisor to develop, implement, and monitor training plans for newly hired staff. Mentors junior employees. Leads training for peers and new employees. Participates in cross-training to assist courtrooms and dockets across the district.

Monitors and maintains the quality of the work product. Identifies and assesses training needs and provides technical correction and instruction to the unit as needed.

Works closely with supervisors to coordinate and facilitate monthly unit meetings collecting agenda items, distributing agendas, and publishing minutes. Attends and participates in various other meetings, committees, and work groups as assigned.

Performs other duties as assigned.

ESSENTIAL FUNCTIONS CONT.

Supervisor Responsibilities:
Work requires managing and monitoring work performance by directing multiple groups of employees across more than one business function within an organization unit (i.e. benefits), including making final decisions on hiring and disciplinary actions, evaluating program/work objectives and effectiveness, and realigning work and staffing assignments, as needed. The work performed by majority of employees is complex.

Human Collaboration:
Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have significant impact.

Freedom to Act & Impact of Actions:
Receives Procedural Direction
Employee normally perform assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are significant.

Knowledge & Skills:
Advanced: Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is comprehensive.

Fiscal Responsibility:
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

MINIMUM QUALIFICATIONS

Education and Experience Equivalency:
High school diploma or G.E.D.

Work Related Experience:

At least 5 years of experience as a Judicial Clerk II or Court Judicial Assistant for the Colorado Judicial Department.

OR

At least 5 years of relevant work experience in a position similar to the Judicial Clerk II position.

Licenses and Certifications:
None.

Work Environment:
Good - Relatively free from unpleasant environmental conditions and/or hazards.

Work Location:
Office or similar indoor environment.

Exposures:
Individuals with known violent backgrounds; individuals who are hostile or irate; communicable diseases.