Judicial Clerk III

Colorado Judicial Branch; Denver (CO); On-site; USD 54,000 - 78,000; Full time

Job summary

Colorado Judicial Branch is seeking a Judicial Clerk in a role that combines case management, courtroom support, and staff guidance. The position requires handling complex case work, mentoring colleagues, and coordinating with multiple courts and agencies.

Ideal candidates will have a high school diploma or GED and at least five years of related judicial experience, with strong organizational and research abilities. This is an on-site, full-time role in Colorado.

Qualifications

• High school diploma or G.E.D. is required.
• At least five years of related work experience in judicial settings is needed.

Responsibilities

• Provides case management, customer service, or judicial officer support at the counter, courtroom, or by phone/email.
• Conducts in-depth research to resolve complex case-related questions.
• Contributes to cross-functional tasks and covers related functions as needed.
• Monitors workload and assists with reallocation to meet deadlines.
• Serves as primary contact for internal units and external agencies.
• Maintains calendars, schedules court dates, and publishes daily dockets.
• Develops processes in response to new legislation and updates forms.
• Mentors staff and leads training initiatives for peers and new hires.
• Monitors quality of work and provides corrective instruction as needed.
• Collaborates to coordinate meetings and publish minutes.
• Performs other duties as assigned.

Skills

Case management

Customer service

Legal knowledge

Education

High school diploma or G.E.D.

Tools

None

Job description

POSITION INFORMATION

Job Code: R57100

Full Time Salary Range: $54,020.88 - $78,330.60

FLSA Status: Exempt

Learn More About Employee Benefits

Notice To Colorado Applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary Of Job Classification

Performs duties of a judicial clerk plus daily oversight and direction of newer staff, performs case management for all cases types/situations or for a complex specialized area, independently conducts special projects, can independently provide courtroom and judicial officer support and similar duties requiring related experience and/or specialized knowledge.

Additional Comments

• IMPORTANT***
• PLEASE READ BEFORE APPLYING FOR THIS POSITION***
• Salary offers are made based on several factors, including relevant experience, available budget, and compliance with the Equal Pay for Equal Work Act, aligned with our compensation step plan. Please include any relevant experience that you would like considered in the process. For consideration, the judicial application must be fully completed, as well inclusion of a cover letter and resume.

This position is part of a progressive job series, and placement will be determined based on minimum qualifications and the relevant experience of the successful applicant. Please refer to the links below for detailed job descriptions of the roles within the series.

Judicial Clerk I | Colorado Judicial Branch

Judicial Clerk II | Colorado Judicial Branch

Judicial Clerk III | Colorado Judicial Branch

There are three requisitions posted:

Judicial Clerk I, Judicial Clerk II, and Judicial Clerk III. We will fill one position within this series based on the district's hiring needs and the qualifications and relevant experience of the selected applicant.

Essential Functions

To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

• Provides comprehensive case management, customer service, or judicial officer support for clients, judicial officers, or other judicial staff over the counter, in the courtroom, or via phone and email. Instructs customers on case types and procedures. Shares applicable information for law enforcement, attorneys, correctional officials, and other outside agencies. Serves as a subject matter expert.
• Conducts in-depth research to resolve complex case-related questions and issues for court staff. Troubleshoots and resolves technical issues. Determines the appropriate course of action for reporting or escalation if necessary.
• Contributes to cross-functional tasks as assigned and/or provides coverage for any function typically performed by a Judicial Clerk, as needed.
• In conjunction with a supervisor, monitors and evaluates influx, backload, and priority of work. Takes proactive measures, including redirecting staff, redistributing work, and/or providing support as needed to ensure deadlines and objectives of a unit or division are met.
• Serves as a primary point of contact for other units, internal departments, trial courts, and external agencies. Responds to inquiries, provides information, and resolves or escalates reported issues.
• Maintains unit or division calendars, schedules court dates, and sets internal reviews to ensure timely case flow and processing. Contributes to case and docket management by supporting senior staff such as judicial officers, Clerks of Court and Supervisors by providing recommendations or revisions to improve efficiency. Prepares, publishes, and distributes daily court dockets.
• Develops and implements processes and procedures in collaboration with other teams in response to new legislation and/or changes in local practices. Reviews updates to best business practices and state-approved forms, disseminates information, and conforms to unit practices as required. Creates and maintains unit resources such as manuals, written processes, procedures, cheat sheets, checklists, contact lists, and shared spreadsheets and templates.
• Mentors employees and leads training initiatives for peers and new staff. Implements and monitors training plans developed by a supervisor or trainer, providing input or feedback as needed. Participates in cross-training to assist courtrooms and dockets across the district.
• Monitors and maintains the quality of work product. Identifies and assesses training needs and provides technical correction and instruction to the individual employee, division or unit as needed.
• Collaborates with others to coordinate and facilitate meetings, including collecting agenda items, distributing agendas or other relevant documents, and publishing minutes. Attends and participates in various other meetings, committees, and work groups as assigned.
• Performs other duties as assigned.

Supervisor Responsibilities

Work requires providing guidance and the potential to oversee work of another employee. This position may oversee work quality, training, instructing and work assignments. The work performed by majority of employees is semi complex.

Human Collaboration

Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have significant impact.

Freedom To Act & Impact Of Actions

Employees normally perform assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are significant.

Knowledge & Skills

Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is comprehensive.

Fiscal Responsibility

May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

Minimum Qualifications

Education and Experience Equivalency

High school diploma or G.E.D.

Work Related Experience

At least five (5) years of experience as a Judicial Clerk II or Court Judicial Assistant for the Colorado Judicial Department.

OR

At least five (5) years of relevant work experience in a position similar to the Judicial Clerk II position.

Licenses And Certifications

None.

Physical Effort Requirements

Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment

Relatively free from unpleasant environmental conditions and/or hazards.

Work Location

Office or similar indoor environment.

Exposures

Individuals with known violent backgrounds; individuals who are hostile or irate; communicable diseases.