JR Business Operations Analyst

Technical and Project Engineering; San Antonio (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Technical and Project Engineering is seeking a JR Business Operations Analyst to support DCSA leadership with day-to-day administrative tasks and travel coordination on-site in San Antonio, TX. The role emphasizes document control, meeting support, and tracking milestones in agency systems.

The ideal candidate has a high school diploma with 2+ years of administrative experience, strong English communication, and proficiency in Microsoft Office.

Qualifications

• High school diploma (or equivalent) and at least 2 years of administrative or operational experience.
• Active SECRET security clearance is required.
• Superior oral and written English communication skills with strong attention to grammar and formatting.
• Proficiency with Microsoft Office Suite and ability to build spreadsheets, presentations, and reports from source data.
• Valid driver's license with ability to operate government or rental vehicles (proof of insurance and defensive driver training required).

Responsibilities

• Office & Meeting Support: Provide phone/desk coverage, manage calendars, reserve rooms, monitor mailboxes, transcribe minutes.
• Document Control & Records: Maintain electronic/hard-copy files; securely handle classified and CUI.
• Correspondence: Draft, format, and proofread letters, memos, and reports.
• Travel & Timekeeping: Assist with DTS travel orders, reservations, vouchers; support time reporting.
• Logistics & Fleet Management: Maintain supplies, coordinate equipment maintenance, manage vehicle use.
• Action Tracking: Input milestones in task-management systems and flag deadlines.

Skills

Office admin

Travel coordination

Document management

Timekeeping

Communication

Attention to detail

Education

High school diploma or equivalent

2+ years experience

Tools

DTS

DPAS

Task trackers

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

JR Business Operations Analyst

Full-time Regular NON-SCA San Antonio, TX, US

3 days ago Requisition ID: 1803

The Jr. Business Operations Analyst provides vital day-to-day administrative and operational support to the Defense Counterintelligence and Security Agency (DCSA) regional leadership and field staff. This introductory role keeps the office moving efficiently by handling foundational logistics, file management, travel coordination, and task tracking. The ideal candidate is detail-oriented, eager to learn government processes, and ready to protect investigative missions by managing the operational details leaders cannot absorb themselves.

This is an on-site position.

Active Secret Clearance Required.

Key Responsibilities

• Office & Meeting Support: Provide phone and desk coverage, manage executive calendars, reserve conference rooms, monitor general mailboxes, and transcribe meeting minutes.
• Document Control & Records: Maintain electronic and hard-copy files according to agency policy. Securely handle, mark, and destroy classified and Controlled Unclassified Information (CUI).
• Correspondence: Draft, format, and proofread high-quality official letters, memos, reports, and briefings from rough notes to signature-ready products.
• Travel & Timekeeping: Assist staff with Defense Travel System (DTS) travel orders, reservations, and vouchers. Support automated time and attendance reporting.
• Logistics & Fleet Management: Maintain office supply inventory and coordinate equipment maintenance. Serve as vehicle coordinator by tracking logs, inputting data, and operating government-owned or rental vehicles for local deliveries and transit.
• Action Tracking: Input and monitor milestones in agency task-management systems to flag active, near-due, and overdue deadlines for leadership.

Minimum Qualifications

• Education & Experience: High school diploma (or equivalent) and at least 2 years of relevant administrative or operational experience.
• Security Clearance: Must possess an active SECRET security clearance.
• Communication: Superior oral and written English communication skills with strong attention to grammar and formatting.
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to build spreadsheets, presentations, and reports from source data.
• Licensing: Valid driver's license with the ability to safely operate government or rental vehicles (requires proof of insurance and completion of GSA Defensive Driver training upon hire).

Knowledge, Skills, and Abilities

• Strong organization, accuracy, and dependable follow-through on multiple tight deadlines.
• Sound judgment when handling sensitive personnel data or classified national security info.
• Professional presence and comfort working alongside senior executives and external military or government personnel.
• High willingness to learn and navigate federal software platforms (such as DTS, DPAS, and automated task trackers).

Other: Willingness to travel as needed (up to 10%); ability to work in a dynamic, mission-critical environment.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

• All employees are responsible for their own safety, as well as that of others in the workplace. To help us maintain a safe workplace, everyone must be safety-conscious at all times. This position is performed in a typical office environment. The noise level in the work environment is usually quiet to moderate. The safe use of TAPE equipment, as well as safe practices while on TAPE property is essential.

DISABILITY SPECIFICATIONS:

• TAPE will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
• EOE, Including Disability/Vets

• Comprehensive medical, dental, and vision benefits
• Basic life and accidental death & dismemberment insurance
• Matching contributions through 401(k) plan
• Paid accrued vacation leave11 paid holidays per year
• Paid sick leave