JPD-Payroll Manager

Circuit Court of Cook County, Illinois; Chicago (IL); On-site; USD 68,865 - 75,933; Full time

Job summary

A governmental organization in Chicago is seeking a JPD-Payroll Manager to oversee payroll administration. The ideal candidate will manage payroll processes, ensure compliance with policies, and assist employees with benefits. Applicants should have relevant experience and proficiency in Microsoft Office. This role requires a residency in Illinois and offers a salary range of $68,865 - $75,933.

Qualifications

• Establish residency in the State of Illinois within ninety days of hire.
• Minimum of two years of experience in Data Analysis, Finance, Human Resources, or payroll processing.
• Proficiency with Microsoft Office, including Outlook, Word, Excel.

Responsibilities

• Manage payroll administration for the Juvenile Probation and Court Services Department.
• Ensure compliance with policies regarding payroll.
• Conduct New Employee Orientation for new and transfer employees.

Skills

Effective oral and written communication skills

Attention to detail

Strong presentation skills

Organizational skills

Ability to prioritize tasks

Education

Bachelor’s Degree in relevant field

Tools

Microsoft Office (Outlook, Word, Excel)

Oracle

Cook County Time (CCT)

Job description

Overview

Join to apply for the JPD-Payroll Manager role at Circuit Court of Cook County, Illinois.

Location: 1100 S. Hamilton Ave, Chicago, IL 60612. Division: Administrative Services Division. Grade: 18. Salary Range: $68,865 - $75,933. Reports to: Budget Director. Union: Non-Union.

Job Description

Under the direction of the Budget Director or their designee, the Payroll Manager is responsible for all financial activities specific to payroll administration for the Juvenile Probation and Court Services Department, including processing new employees, bi-weekly payroll processing, troubleshooting and correcting payroll problems and inquiries, preparing and submitting payroll subsidized vouchers, processing promotions and separations, reviewing and resolving benefits including paid time off (PTO) and general inquiries regarding payroll for current and past employees.

Essential Duties

1. Ensure compliance with policies, departmental procedures, and collective bargaining agreements as it applies to time and record keeping.
2. Create employee profiles, maintaining up-to-date information and employee data within County and Department record keeping systems.
3. Assist employees with self-enrollment in county-wide insurance benefits including health, life, and dental.
4. Complete employment verifications.
5. Conduct New Employee Orientation (NEO) for new and transfer employees and return from leaves; conduct exit interviews when necessary.
6. Conduct department-wide training on Cook County Time (CCT) time and attendance system and communicate system updates and changes department-wide.
7. Provide assistance to the Administrative Services Section with monthly, quarterly and annual department and unions report preparation.
8. Prepare weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management and union distribution.
9. Calculate benefit time (PTO), return to work seniority adjustments, pay raises, shift-differential payments, overtime and/or compensatory time for employees and approve time-off requests.
10. Serve as a liaison between the department and other agencies to address payroll, benefits, leave of absence and pension issues.
11. Work closely with Leave Coordinator for employees on ordinary disability, workers’ compensation, FMLA, military leave and other relevant leaves. In the absence of the Leave Coordinator, create leave of absence cases in the CCT system; monitor employee compliance with the parameters of such leave. Assist with position budgeting by preparing open position lists, requests for hire, allocations within budgeted programs and monthly invoice vouchers.
12. Provide assistance to the Administrative Services Section in reviewing compensation, salary structure, labor contract compliance, interpretation and other issues.
13. Work closely with County Comptroller and Budget Director troubleshooting payroll issues.
14. Maintain current knowledge of applicable state and federal wage and hour laws.
15. Performs all other duties as assigned.

Knowledge, Skills, and Abilities

1. Effective oral and written communication skills, along with strong presentation skills.
2. Ability to perform a variety of tasks, prioritizing based on urgency, and ability to change assignments on short notice.
3. Attentiveness to detail and sensitivity to issues of confidentiality and professionalism.
4. Possess the ability to work independently and within a team structure.
5. Demonstrate effective multitasking, organizational and time management skills.

Minimum Requirements

1. Establish residency in the State of Illinois within ninety days of hire.
2. Bachelor’s Degree (preferred) from a four-year accredited college or university; or an equivalency of education and experience in processing payroll. (Proof will be required at the time of interview)
3. Minimum of two (2) years of prior experience in any of the following: Data Analysis, Finance, Human Resources or payroll processing (will be given preference).
4. Proficiency with Microsoft, including Outlook, Word, Excel, and Database programs.
5. Experience with Oracle and Work Force (Cook County Time – CCT) will be given preference.

Working Conditions/Physical Requirements

• On a continuous basis, sit at a desk for extended periods of time in front of a computer screen.
• Able to ambulate throughout the office.
• Intermittently twist to reach equipment or supplies surrounding desk.
• Strength to lift equipment and materials weighing up to 20 pounds.
• Use telephone and computer keyboard daily.
• Available to work in-person 100% of the scheduled work week.

This position requires a pre-employment drug screening and criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment. All offers of employment are contingent upon successful completion of all required screening criteria.

Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.

Equal Opportunity Employer

The Office of the Chief Judge is an equal opportunity employer. It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.

September 10, 2025