Joint Interest Billing Specialist (Houston/Dallas/Tulsa)

PetroLedger Energy Partners; Houston (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Disability insurance

Life insurance

PTO & holidays

Professional development

Hybrid work model

Job summary

PetroLedger Energy Partners in Houston, TX is seeking an Accounts Payable & Joint Interest Billing Specialists to join our finance team. You will handle AP processing, vendor management, and JIB invoicing, ensuring accuracy and timely payments across client assets.

This role requires 3–5 years in oil and gas accounting, strong Excel skills (pivot tables, VLOOKUP), and experience with OGSYS, WolfePak, DocVue, OpenInvoice or EnergyLink.

Qualifications

• 3–5 years of oil and gas accounting experience required.
• Experience with AP processing and JIB functions.

Responsibilities

• Process invoices with correct coding and vendor records.
• Respond to vendor inquiries professionally and accurately.
• Manage AP check runs and JIB invoicing.
• Apply and reconcile AR and JIB allocations.
• Ensure charges align with AFEs, capex vs. opex, and operating agreements.
• Prepare JEs as needed.
• Support audits and reporting deadlines.

Skills

Excel pivot tables

VLOOKUP

Team collaboration

Adaptability

Multi-tasking

Attention to detail

Communication

Client service orientation

Tools

OGSYS

WolfePak

DocVue

OpenInvoice

EnergyLink

Job description

Our Accounts Payable & Joint Interest Billing Specialists are responsible for AP processing, vendor management, coordinating payment processing with clients, processing joint interest billings and managing accounts receivable. They play a key role in ensuring accuracy and timeliness of accounts payable and JIB activities, requiring strong attention to detail, organizational skills, and knowledge of oil and gas accounting practices. An understanding of appropriate coding of invoices for oil & gas operators and producers is essential.

JOB DUTIES

Accounts Payable

• Process invoices and ensure appropriate coding.
• Maintain and update vendor records.
• Respond to vendor inquiries with professionalism and accuracy.
• Manage AP check runs.
• Prepare and process JIB invoices.
• Apply and reconcile accounts receivable and joint interest allocations.
• Ensure accuracy of charges in accordance with AFEs, capital vs. expense classification, and operating agreements.

General Accounting Support

• Prepare journal entries (JEs) as needed.
• Support audit requests and reporting deadlines.
• Manage multiple concurrent deadlines and prioritize workload effectively.
• Collaborate with internal teams and clients to resolve discrepancies.
• Collaborate with other departments to meet client needs.
• Help resolve issues related to AP/JIB and escalate when necessary.
• Maintain positive working relationships with coworkers and clients.

Systems & Process Adherence

• Use company systems and software to complete tasks accurately.
• Follow department and company processes and contribute to process improvements.

Skills

• Proficiency in Excel (pivot tables, VLOOKUP).
• Ability to work collaboratively in a team environment
• Ability to adapt to evolving technology, products, and processes
• Ability to manage multiple clients and tasks simultaneously
• Excellent organizational and multitasking abilities
• Strong attention to detail and ability to verify numerical data
• Strong communication and critical thinking skills
• Client service orientation with a collaborative team mindset

QUALIFICATIONS AND EDUCATION

• 3–5 years of industry experience required
• Experience in OGSYS required. Additionally, ODA and/or WolfePak experience preferred.
• Experience with onboarding platforms such as DocVue, OpenInvoice, and EnergyLink
• Strong background in AP processing and JIB functions
• Knowledge of capital vs. expense and exposure to AFEs
• Experience in preparing JEs and applying AR

Additional Notes

This description outlines the core responsibilities of the role but is not exhaustive. Supervisors may set additional goals aligned with PetroLedger Company values

Why Join PetroLedger?

At PetroLedger, we’re more than an outsourced accounting and land services provider; we’re a collaborative partner to our clients and a growth-focused environment for our people.

What you can expect:

• Meaningful work supporting complex oil & gas operations and client-owned assets
• Collaborative, team-oriented culture with direct access to leadership
• Career growth opportunities, including progression to Senior Lease & Title Analyst roles
• Exposure to diverse clients and systems to expand your expertise
• Flexible, hybrid work environment supporting work-life balance

PetroLedger offers a competitive and comprehensive benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Short-term and long-term disability coverage (STD & LTD)
• Life insurance
• Paid time off (PTO) and company holidays
• Professional development and growth opportunities