APJIB Specialist

Avisto Mangement LLC; Tulsa (OK); On-site; USD 45,000 - 75,000; Full time

Job summary

PetroLedger is seeking an Accounts Payable & Joint Interest Billing Specialist to join our team. You will process invoices, manage vendor records, handle AP check runs, and prepare JIB invoices with accurate AR allocations.

You will collaborate across departments, support audits, and ensure compliance with AFEs, capital vs. expense classifications, and operating agreements. Strong Excel skills and experience with oil and gas accounting systems are essential.

Qualifications

• College degree preferred.
• 3-5 years of industry experience required.
• Experience in OGSYS required. Additionally, ODA and/or WolfePak experience preferred.
• Experience with onboarding platforms such as DocVue, OpenInvoice, and EnergyLink.
• Strong background in AP processing and JIB functions.
• Knowledge of capital vs. expense and exposure to AFEs.
• Experience in preparing JEs and applying AR.

Responsibilities

• Process invoices and ensure appropriate coding.
• Maintain and update vendor records.
• Respond to vendor inquiries with professionalism and accuracy.
• Manage AP check runs.
• Prepare and process JIB invoices.
• Apply and reconcile accounts receivable and joint interest allocations.
• Ensure accuracy of charges in accordance with AFEs, capital vs. expense classification, and operating agreements.
• Prepare journal entries (JEs) as needed.
• Support audit requests and reporting deadlines.
• Manage multiple concurrent deadlines and prioritize workload effectively.
• Collaborate with internal teams and clients to resolve discrepancies.
• Collaborate with other departments to meet client needs.
• Help resolve issues related to AP/JIB and escalated when necessary.
• Maintain positive working relationships with coworkers and clients.
• Use company systems and software to complete tasks accurately.
• Follow department and company processes and contribute to process improvements.

Skills

Excel

Pivot tables

VLOOKUP

Teamwork

Adaptability

Multitasking

Attention to detail

Communication

Client service

Education

College degree preferred

Tools

OGSYS

WolfePak

DocVue

OpenInvoice

EnergyLink

Job description

Job Description

Job Description

Role and Responsibilities

Our Accounts Payable & Joint Interest Billing Specialists are responsible for AP processing, vendor management, coordinating payment processing with clients, processing joint interest billings and managing accounts receivable. They play a key role in ensuring accuracy and timeliness of accounts payable and JIB activities, requiring strong attention to detail, organizational skills, and knowledge of oil and gas accounting practices. An understanding of appropriate coding of invoices for oil & gas operators and producers is essential.

JOB DUTIES

Accounts Payable

• Process invoices and ensure appropriate coding.
• Maintain and update vendor records.
• Respond to vendor inquiries with professionalism and accuracy.
• Manage AP check runs.

Joint Interest Billing (JIB)

• Prepare and process JIB invoices.
• Apply and reconcile accounts receivable and joint interest allocations.
• Ensure accuracy of charges in accordance with AFEs, capital vs. expense classification, and operating agreements.

General Accounting Support

• Prepare journal entries (JEs) as needed.
• Support audit requests and reporting deadlines.
• Manage multiple concurrent deadlines and prioritize workload effectively.
• Collaborate with internal teams and clients to resolve discrepancies.

Client & Team Collaboration

• Collaborate with other departments to meet client needs.
• Help resolve issues related to AP/JIB and escalated when necessary.
• Maintain positive working relationships with coworkers and clients.

Systems & Process Adherence

• Use company systems and software to complete tasks accurately.
• Follow department and company processes and contribute to process improvements.

Skills

• Proficiency in Excel (pivot tables, VLOOKUP).
• Ability to work collaboratively in a team environment
• Ability to adapt to evolving technology, products, and processes
• Ability to manage multiple clients and tasks simultaneously
• Excellent organizational and multitasking abilities
• Strong attention to detail and ability to verify numerical data
• Strong communication and critical thinking skills
• Client service orientation with a collaborative team mindset

QUALIFICATIONS AND EDUCATION

• College degree preferred
• 3-5 years of industry experience required
• Experience in OGSYS required. Additionally, ODA and/or WolfePak experience preferred.
• Experience with onboarding platforms such as DocVue, OpenInvoice, and EnergyLink
• Strong background in AP processing and JIB functions
• Knowledge of capital vs. expense and exposure to AFEs
• Experience in preparing JEs and applying AR

Additional Notes

This description outlines the core responsibilities of the role but is not exhaustive. Supervisors may set additional goals aligned with PetroLedger Company values

Why Join PetroLedger?

At PetroLedger, we’re more than an outsourced accounting and land services provider; we’re a collaborative partner to our clients and a growth-focused environment for our people.

What you can expect:

• Meaningful work supporting complex oil & gas operations and client-owned assets
• Collaborative, team-oriented culture with direct access to leadership
• Career growth opportunities, including progression to Senior Lease & Title Analyst roles
• Exposure to diverse clients and systems to expand your expertise
• Flexible, hybrid work environment supporting work-life balance

Benefits

PetroLedger offers a competitive and comprehensive benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Short-term and long-term disability coverage (STD & LTD)
• Life insurance
• Paid time off (PTO) and company holidays
• Professional development and growth opportunities