Job Site Clerk

Haskell; Ridgeland (MS); On-site; USD 34,000 - 42,000; Full time

Job summary

Haskell in Ridgeland, MS is seeking an Administrative Assistant to support site operations. You will greet visitors, answer phones, manage the visitors log, and direct callers to the right staff, helping maintain a welcoming, efficient office environment.

You will oversee timesheets for field employees, place orders for supplies, maintain files, take meeting minutes, and assist with documentation for the main office.

Qualifications

• High school diploma preferred.
• Ability to follow specific directions.
• Willingness to perform varied, changing duties.
• Work within standards of accuracy and quality.

Responsibilities

• Greet visitors, answer phones, and direct callers to appropriate staff.
• Oversee timesheets for field employees under supervision of the Superintendent.
• Place and track orders for supplies and equipment.
• Maintain office files and documentation; prepare meeting minutes.
• Use Word, Excel, and Outlook and operate standard office equipment.

Skills

Follow directions

Adaptable to changing tasks

Attention to accuracy

Office software proficiency

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

At Haskell, you’re not just joining a company—you’re joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you’re starting out, growing your expertise, or leading the way, you’ll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you’ll have the opportunity, flexibility, and sense of belonging to grow your career your way—while making a real impact.

Scope of Position

Greets all site visitors and assuring they sign in on the visitors log, answers the phones and directs callers to the appropriate staff member, manages delivery tickets & other documentation that needs to be sent to the main office, over sees the timesheets for field employees under the supervision of the Superintendent, places orders for supplies as directed, maintains a clean office environment, takes meeting minutes as required and distributes as directed, makes copies for distribution, maintains office files and documentation, updates logs, accepts deliveries.

Job Responsibilities

• Work directly for the Superintendent.Work isgenerally administrative, project-orientedand requiresthe ability tocomprehendand follow directions.
• Coordinate and organize a system to completion daily tasks required.
• Be courteous and professional with employees, our clients, subcontractors, vendors, and the public.
• Organize the office files, contracts, submittals similar to the system used in the corporate office.
• Ability and knowledge to operate a computer and work with Microsoft programs such as Word and Excel and use Microsoft Outlook.Use office equipment such as copiers, printers, scanners, label machines, etc.
• Keep timesheets, weekly hours and per diem for the field employees, email to Payroll weekly.
• Keep copies of all delivery tickets and determine if it will be a Major Purchase Order or a Field Purchase Order. Make copies and send originals to the PM or Accounts Payable Clerk for processing and payment.
• Log and Issue Field Purchase Orders numbers, enter rental data and usage on Rental Equipment Reports, tract concrete usage with the concrete log, and email to the PM and AP on a monthly basis.
• Log daily subcontractor’s activities, weather, rainfall, deliveries and meetings on the Superintendent’s Daily Report.
• Purchase office supplies, order material and rental equipment as directed by the jobsite Superintendent.
• Call vendors for quotes to do a cost comparison for materials or rental equipment.
• Set up vendor accounts for purchase or monthly rentals, such as copiers, toilets, water, ice, lumber, rental equipment, etc.
• Travel as required.
• Other duties which may be assigned as needed.

Education & Years of Experience

• High school diploma preferred

Qualifications

• Follow specific directions
• Perform a variety of duties which may often change
• Work within standards of accuracy
• Repeat tasks of short duration according to a set procedure; and evaluate information using measurable standards.

Foundational Competencies

• Strategy– Planning for the Future: Developing talent, organizational alignment, strategic networking, and strategic thinking.
• Delivery- Achieving Results: Analytical thinking, problem solving and decision making, results driven, flexible thinking, managing resources,teamwork,and team leadership.
• Interpersonal- Building Relationships: Customer focus, influencing, negotiating, organizationalknowledge, communication and presence, and diversity and inclusion.

Values

• Team: Collaborate anddemonstraterespect for team members,partnersand everyone with whom we do business;ensureopen communication.
• Excellence: Strive for quality and safety; execute best in classwork; creative and innovative; dedicatedtocontinuous improvement.
• Service: Passionate about customer servicetointernal and externalclients as well as to thecommunity;creates superior value.
• Trust: High standardsof ethics and personal accountability; transparency; credibility; fairness.

EnvironmentalFactors and Physical Requirements

While performing the duties of this job, team members maybe requiredto visit alternatelocations, andtherefore must have ordinary ambulatory skills sufficient to do so. This position requires the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds.Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard,operateequipment and read application/form information. Theteammember isfrequentlyrequired to sit, reach with hands and arms, talk, and hear.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008.The job description will be reviewed periodically as duties and responsibilities change with business necessity.Essential and marginal job functions are subject to modification.

Haskell isa Drug-Free Workplace, andan Equal Opportunity Employerthat does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender, gender identity or gender expression, sexual orientation, marital status, military service and veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.