Job Placement Coordinator

State Center Community College District; Fresno (CA); On-site; USD 52,000 - 82,000; Full time

Job summary

State Center Community College District is seeking an Employment Services Program Coordinator to plan, develop and implement job placement initiatives for students and coordinate with local employers. The incumbent will oversee grant management, data reporting and compliance with district policies while guiding staff and maintaining timely delivery of services.

The role involves liaising with employers, researching student needs, managing budgets and promoting program improvements to enhance

Qualifications

• Experience coordinating staff schedules and supervising service delivery.
• Ability to train staff and provide day-to-day leadership.
• Knowledge of program metrics and data reporting.
• Familiarity with district codes and compliance requirements.

Responsibilities

• Supervise department staff and monitor work for accuracy and timeliness.
• Train staff and provide guidance to ensure compliance with policies.
• Plan and manage employment services programs and job development activities.
• Coordinate with employers and community partners to create opportunities for students.

Skills

Lead guidance

Staff scheduling

Training & development

Workflow monitoring

Job description

General Purpose

Under general supervision, coordinates the planning, development and implementation of an employment services program in an assigned department or a categorically funded program; evaluates and oversees delivery of job placement services; researches and resolves issues between students and employers; performs advanced program/grant management support including preparing and analyzing statistical data and program metrics; with the program director, oversees department/ program compliance with federal, state and District codes, rules and regulations; and performs related duties as assigned.

Essential Duties and Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Provides input in selecting, training and providing day-to-day lead work guidance and direction to department staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical, legal and regulatory requirements.


• Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the Districts mission, goals and values.


• Plans and implements the operation and service delivery of an Employment Center or a specific categorically funded job development program; coordinates and participates in the evaluation of individual student employment readiness and job research; develops and conducts job development workshops and seminars; ensures availability of job search resources including access to computers and counselors.

Plans, manages and implements a comprehensive internship and job placement program; acts as a liaison with local employers, government agencies and community groups in order to build partnerships and create job opportunities for students and funding opportunities; represents the college or District in regional employment and outreach programs; maintains the Jobs website.

• Researches and resolves student complaints and employer issues; coordinates with employers to find them qualified applicants and ensures student positions meet District minimum requirements.


• Performs a variety of duties including needs assessment research to determine student and employer needs and best practices; conducts studies and complex data analyses to evaluate the effectiveness of current programs; makes recommendations on program enhancements/service areas; assists in assessing student area outcomes in applicable programs; coordinates and assists in minimizing impacts of overlapping programs and services.


• Contributes to the development of and monitors performance against the annual department budget; approves purchases and other expenditures in accordance with District policies and procedures; calculates budget usage and fund percentages; prepares budget variance reports and spending forecasts for management review; tracks multiple funding sources; participates in grant administration functions including basic grant writing, collecting program data and generating performance reports.


• Interprets, applies and ensures compliance with applicable program policies, procedures and guidelines; remains current on applicable legislative decisions and developments; ensures accuracy and validity of program tracking and data; develops, maintains and audits spreadsheets, databases and reports.


• Coordinates logistics of major events including liaison with event participants, vendors and sponsors; works with other campus departments and artisans; orders food, materials and supplies; performs onsite troubleshooting, proactively resolving issues.


• Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity‑minded practices within the District.

Other Duties

• Oversees program marketing including preparation and production of promotional materials, invitations and publications and maintenance of department or program website and social media accounts.


• Represents the department on a variety of committees and task forces.


• Represents the District and participates in state and national program training and development and professional group meetings; stays abreast of new trends and innovations in the program and grant area.


• Maintains and purchases inventory and supplies.


• Performs related duties as assigned.

Employment Standards / Minimum Qualifications

[KNOWLEDGE, SKILLS AND ABILITIES]

• Department or program goals, objectives, policies, procedures and practices applicable to area of assignment.


• Principles and practices of planning, organizing and coordinating a work‑based learning program.


• Common student needs, issues and concerns regarding careers and employment.


• Career and occupational resources, trends and opportunities.


• Principles, methods and practices applicable to the design and implementation of public relations, outreach and marketing programs.


• District student recordkeeping practices and procedures for processing student information and interpreting input and output data.


• District payroll and general accounting system operations, practices and procedures.


• College and District organization, rules, policies and procedures applicable to departmental and division operations.


• Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation.


• District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting.


• Grants administration methods and practices.


• Applicable sections of the California Education Code, Title V and other applicable laws.


• The Family Educational Rights and Privacy Act and other District, state and federal laws, rules, regulations and policies governing student records.


• Research methods and analysis techniques.


• Principles and practices of effective management and supervision.


• Safety policies and safe work practices applicable to the work being performed.


• Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements.

Skills And Abilities To

Plan, organize, coordinate and review the work of assigned department staff. Communicate information accurately and effectively; understand requests for information or assistance; mainta