Job Placement Coordinator

University of California; Fresno (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

State Center Community College District is seeking an experienced administrator to coordinate the planning, development and implementation of employment services programs. The role involves evaluating service delivery, researching student and employer needs, and managing program metrics and compliance.

The position emphasizes collaboration with employers, government agencies and community partners to expand opportunities for students while maintaining alignment with district policies and funding

Qualifications

• Bachelor’s degree in a relevant field and at least four years of experience in employment or career services, placement or related programs.
• Experience coordinating programs, staff and budgets in an educational setting.
• Knowledge of district policies, codes and compliance requirements, including special program funding.
• Ability to analyze performance data, prepare reports and present findings to leadership.

Responsibilities

• Coordinate the planning, development and delivery of employment services and job development programs.
• Oversee program compliance with federal, state and district rules and regulations.
• Develop workshops and resources to assist students with job search and internships.
• Collaborate with employers, government agencies and colleges to create opportunities.
• Prepare and analyze program data, metrics and budgets; monitor funding sources.
• Represent the department on committees and maintain program websites and communications.

Skills

Coordination

Communication

Budgeting

Data analysis

Public relations

Policy compliance

Team leadership

Microsoft Office

Equity & inclusion

Education

Bachelor’s degree in a relevant field

Tools

Excel

Databases

Job description

Under general supervision, coordinates the planning, development and implementation of an employment services program in an assigned department or a categorically funded program; evaluates and oversees delivery of job placement services; researches and resolves issues between students and employers; performs advanced program/grant management support including preparing and analyzing statistical data and program metrics; with the program director, oversees department/ program compliance with federal, state and District codes, rules and regulations; and performs related duties as assigned.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Provides input in selecting, training and providing day-to-day lead work guidance and direction to department staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical, legal and regulatory requirements.
2. Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the District’s mission, goals and values.
3. Plans and implements the operation and service delivery of an Employment Center or a specific categorically funded job development program; coordinates and participates in the evaluation of individual student employment readiness and job research; develops and conducts job development workshops and seminars; ensures availability of job search resources including access to computers and counselors.
4. Plans, manages and implements a comprehensive internship and job placement program; acts as a liaison with local employers, government agencies and community groups in order to build partnerships and create job opportunities for students and funding opportunities; represents the college or District in regional employment and outreach programs; maintains the Jobs website.
5. Researches and resolves student complaints and employer issues; coordinates with employers to find them qualified applicants and ensures student positions meet District minimum requirements.
6. Performs a variety of duties including needs assessment research to determine student and employer needs and best practices; conducts studies and complex data analyses to evaluate the effectiveness of current programs; makes recommendations on program enhancements/service areas; assists in assessing student area outcomes in applicable programs; coordinates and assists in minimizing impacts of overlapping programs and services.
7. Contributes to the development of and monitors performance against the annual department budget; approves purchases and other expenditures in accordance with District policies and procedures; calculates budget usage and fund percentages; prepares budget variance reports and spending forecasts for management review; tracks multiple funding sources; participates in grant administration functions including basic grant writing, collecting program data and generating performance reports.
8. Interprets, applies and ensures compliance with applicable program policies, procedures and guidelines; remains current on applicable legislative decisions and developments; ensures accuracy and validity of program tracking and data; develops, maintains and audits spreadsheets, databases and reports.
9. Coordinates logistics of major events including liaison with event participants, vendors and sponsors; works with other campus departments and facilities; orders food, materials and supplies; performs onsite troubleshooting, proactively resolving issues.
10. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.

Other Duties

1. Oversees program marketing including preparation and production of promotional materials, invitations and publications and maintenance of department or program website and social media accounts.
2. Represents the department on a variety of committees and task forces.
3. Represents the District and participates in state and national program training and development and professional group meetings; stays abreast of new trends and innovations in the program and grant area.
4. Maintains and purchases inventory and supplies.
5. Performs related duties as assigned.

Knowledge, skills and abilities

Knowledge of:

1. Department or program goals, objectives, policies, procedures and practices applicable to area of assignment.
2. Principles and practices of planning, organizing and coordinating a work‑based learning program.
3. Common student needs, issues and concerns regarding careers and employment.
4. Career and occupational resources, trends and opportunities.
5. Principles, methods and practices applicable to the design and implementation of public relations, outreach and marketing programs.
6. District student recordkeeping practices and procedures for processing student information and interpreting input and output data.
7. District payroll and general accounting system operations, practices and procedures.
8. College and District organization, rules, policies and procedures applicable to departmental and division operations.
9. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation.
10. District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting.
11. Grants administration methods and practices.
12. Applicable sections of the California Education Code, Title V and other applicable laws.
13. The Family Educational Rights and Privacy Act and other District, state and federal laws, rules, regulations and policies governing student records.
14. Research methods and analysis techniques.
15. Principles and practices of effective management and supervision.
16. Safety policies and safe work practices applicable to the work being performed.
17. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements.

Skills and abilities to:

1. Plan, organize, coordinate and review the work of assigned department staff.
2. Communicate information accurately and effectively; understand requests for information or assistance; maintain a courteous and tactful manner when under pressure or in an antagonistic situation.
3. Coordinate and implement resources, services and outreach activities to prepare students for the job market and to and secure employment.
4. Organize, set priorities and exercise sound, independent judgment within areas of responsibility.
5. Develop and implement appropriate procedures and controls.
6. Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials.
7. Reconcile and report statistical information utilizing complex spreadsheets and databases.
8. Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures.
9. Maintain confidentiality of District and student files and records.
10. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.
11. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
12. Communicate effectively, orally and in writing.
13. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.
14. Operate a computer and use standard business software.
15. Represent the District effectively one-on-one and in a variety of group settings.
16. Exercise tact and diplomacy in dealing with sensitive, complex and confidential student issues and situations.
17. Establish and maintain effective working relationships with all those encountered in the course of work.

Education and experience

Graduation from an accredited college or university with a bachelor’s degree in a relevant field, and at least four years of experience in an employment or career center, post‑graduate placement service or a state or local employment agency; or an equivalent combination of training and experience.

Licenses, certificates and other requirements

Certain assignments may require a California driver's license and the ability to maintain insurability under the Districts vehicle insurance program.

Physical and mental demands

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands

While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand and stand for long periods at a time and to lift up to 10 pounds and occasionally up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental demands

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work.

Working environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions subject to frequent public contact and interruption; and intermittent exposure to individuals acting in a disagreeable fashion.

The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.

Accommodations

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

SCCCD is an equal opportunity employer committed to fostering innovation and inclusivity. We respond proactively to the diverse needs of the community and welcome individuals excited to join our District’s purpose to support student success both locally and globally. United, we the faculty, classified professionals and administrators pledge to treat all applicants and employees fairly and equitably.