Job 2971 Program Specialist III

Arizona State Government; Phoenix (AZ); Hybrid; USD 44,000 - 59,000; Full time

Benefits offered by this job

Referral incentive

Job summary

Arizona Supreme Court, Administrative Office of the Court is seeking a Program Specialist III to provide program support for the CORP program and assist the Human Resources Department.

The role includes preparing board meeting notices, agendas, minutes, maintaining the membership database, and coordinating with HR and PSPRS. A hybrid-telework option may be available after three months of employment and successful task performance.

Qualifications

• Bachelor's degree required; two years related experience may substitute education.
• Excellent writing skills for drafting correspondence and meeting minutes; confidentiality is required.
• Proficiency with Microsoft Office and data entry; ability to handle multiple tasks with minimal direction.

Responsibilities

• Provide staff support for monthly Board meetings: notices, agendas, minutes, materials.
• Maintain CORP membership database and related websites.
• Track pre-employment examinations and ensure records are complete and filed.
• Serve as liaison between County HR and PSPRS for CORP documentation.

Skills

Excellent writing skills

Multitasking

Data entry

Organization & prioritization

Education

Bachelor's degree

Tools

Microsoft Office

Job description

JOB TITLE:
Program Specialist III

JOB #:
2971

DIVISION:
Administrative Services

HIRING SALARY:
$51,514.00 ($24.77 hourly)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:
This position is responsible for providing program support and expertise in administrating a statewide CORP (Corrections Officer Retirement Plan) program per applicable laws and procedural rules. This position will also provide support to the Human Resources Department.

Essential functions of this position include but are not limited to:

• Provide staff support for monthly Board meetings by preparing meeting notices, agendas, minutes, and supporting materials for Board review
• Update and maintain the CORP membership database and websites
• Tracks pre-employment physical examinations to ensure that all new member exams are completed and on file in a timely manner
• Serve as liaison between County HR departments and the Public Safety Personnel Retirement System (PSPRS) to collect paperwork for the CORP Local Board
• Serve as the backup Secretary for the Board
• Collect and enter information into a PSPRS workbook for all disability and survivor retirement applications
• Assist with the election and appointment of new Board members
• Coordinate with Public Safety and County HR departments to conduct the annual membership audit
• Provide program support to the training program and events
• Assist with drafting job announcements and posting jobs
• Update and maintain Human Resources' SharePoint sites
• Perform other Human Resources duties as assigned

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:
The successful candidate must have a Bachelor's degree and two years of related experience. Directly relevant experience may substitute for education. Other requirements include excellent writing skills to routinely draft correspondence and transcribe meeting minutes; ability to treat sensitive information in a confidential manner; proficiency in Microsoft Office products and data entry. The ability to independently handle multiple tasks and assignments with minimal direction, organize and prioritize multiple concurrent projects, and complete detailed work in an accurate and timely manner.

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt level position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Court offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may
  terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer