Japanese Bilingual Administrative Assistant-Hybrid (part-time)# 12005

ZipRecruiter; Los Angeles (CA); Hybrid; USD 10,000 - 60,000; Part time

Job summary

A well-known Japanese media company is looking for a Japanese Bilingual Administrative / Sales Assistant in Los Angeles. This role involves providing essential administrative support, assisting with finance and accounting tasks, and collaborating with the sales team. The ideal candidate will have experience in general affairs or sales support, be fluent in Japanese and English, and possess strong communication and problem-solving skills. This position offers a dynamic work environment with opportunities to engage in the Japanese and American entertainment industries. Join this innovative firm and contribute to exciting projects while developing your career in a hybrid work setting.

Qualifications

• 3-5 years of experience in general affairs, AP/AR, or sales support roles.
• Fluency in Japanese and English (reading, writing, speaking).

Responsibilities

• Provide administrative support and manage office logistics.
• Assist with finance and accounting transactions.
• Support sales team with proposals and client communication.

Skills

Bilingual in Japanese and English

Communication Skills

Problem-Solving Skills

Attention to Detail

Education

Bachelor's degree in Business, Finance, Marketing, or related field

Tools

Microsoft Office

QuickBooks

Job description

Job Description

A well-known Japanese media company seeks a Japanese Bilingual Administrative / Sales Assistant in Los Angeles, CA.

Job Title:

Administrative / Sales Assistant

Location:

Los Angeles, CA

Department:

LA Business Office

Reports to:

Vice President, Head of LA Office

Employment Status:

Part-Time (Temp-to-hire)

Salary Range:

$22 - $27 per hour, based on experience

Working Conditions

• Work Schedule: 5 hours a day (typically 10:00 a.m. to 4:00 p.m., with a 1-hour unpaid lunch), Monday to Friday.
• Hybrid Work: Minimum 3 days per week in the office.

Key Responsibilities

Administrative Support (30%)

• Serve as the first point of contact for the office, greeting visitors, answering calls, and managing emails.
• Coordinate meetings and events, ensuring logistical arrangements are handled efficiently.
• Support office setup, maintain supplies, and manage inventory.
• Organize and maintain physical and digital filing systems.
• Prepare internal communications and assist with travel arrangements.
• Support office maintenance and general administration of events and moves.

Finance and Accounting Support (30%)

• Collaborate with the head office and finance team on accounting transactions.
• Assist with accounts payable/receivable, invoice processing, and financial reporting.
• Coordinate with vendors and manage financial documents, ensuring compliance with regulations.
• Reconcile credit card transactions, prepare expense reports, and manage royalty reports.

Sales Assistant (40%)

• Support sales team with proposals, contracts, and presentations.
• Coordinate communication with clients and internal teams.
• Maintain a client database and assist with sales strategies.
• Provide basic translation between Japanese and English for documents and audiovisual content.
• Maintain sales documents and assist in reporting for programs and formats, including the North American television industry.

Qualifications

• 3-5 years of experience in general affairs, AP/AR, or sales support roles.
• Experience in Japan and the U.S. preferred.
• Bachelor's degree in Business, Finance, Marketing, or related field, or equivalent experience.
• Fluency in Japanese and English (reading, writing, speaking).
• Familiarity with Los Angeles area logistics and business environment.
• Proficiency in Microsoft Office; familiarity with QuickBooks is a plus.
• Excellent communication skills and cultural sensitivity.
• Strong attention to detail, independence, and problem-solving skills.
• Interest in Japanese and American television and entertainment industry; prior experience not required.

Location: Los Angeles, CA

Salary: $22 - $27 per hour / DOE

Job Type: Permanent, Temporary

Preference: Full-Time, Part-Time