J-Code Executive Assistant/Administrative Support Specialist (TS/SCI Clearance)

Aegis Aerospace Inc.; Kirtland (NM); On-site; USD 85,000 - 120,000; Full time

Job summary

Aegis Aerospace seeks a J-Code Executive Assistant / Administrative Support Specialist to support the Joint Navigation Warfare Center at Kirtland AFB, Albuquerque, NM. This on-site role requires active TS/SCI clearance and entails managing executive calendars, travel, correspondence, and critical documentation in a fast-paced environment.

You will work closely with government leadership and action officers, coordinating meetings, events, and reports while safeguarding sensitive information and

Qualifications

• Active TS/SCI clearance at time of application.
• 7+ years of relevant administrative support experience.
• 4+ years of executive administrative support experience.
• Experience managing executive calendars, travel, meetings, and administrative records.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications (Outlook, Word, PowerPoint, Excel).

Responsibilities

• Manage a significant administrative workload to support ongoing operations.
• Provide executive administrative support to Government leadership, action officers, and other designated personnel.
• Assist with planning and coordination of executive meetings, conferences, briefings, and special events.
• Maintain personnel records, administrative files, correspondence, and other official documentation.
• Manage and deconflict calendars, appointments, meetings, and executive schedules.
• Coordinate official travel arrangements, itineraries, authorizations, and related documentation.
• Support the management and administration of the Task Management Tool (TMT).
• Serve as a TMT subject matter resource and provide system guidance or training to new users.
• Track taskers, suspense dates, correspondence, and required leadership actions.
• Prepare, edit, format, and review correspondence, briefings, reports, and other documents.
• Assist with the preparation of contract deliverables, recurring reports, and administrative products.
• Coordinate with internal and external stakeholders to obtain information, resolve scheduling conflicts, and ensure timely completion of assigned actions.
• Protect classified, sensitive, and personally identifiable information in accordance with applicable security requirements.

Skills

Communication skills

Organizational skills

Time management

MS Office

Attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

J-Code Executive Assistant / Administrative Support Specialist – TS/SCI

Location: Kirtland Air Force Base, Albuquerque, New Mexico

Work Arrangement: On-site

Security Clearance: Active TS/SCI required

Aegis Aerospace is seeking an experienced J-Code Executive Assistant / Administrative Support Specialist to support the Joint Navigation Warfare Center (JNWC) at Kirtland Air Force Base in Albuquerque, New Mexico.

The Joint Navigation Warfare Center supports the Department of Defense’s navigation warfare mission by helping combatant commanders and joint force commanders maintain positioning, navigation, and timing superiority. In this role, you will provide executive-level administrative and organizational support to Government leadership and action officers responsible for planning and executing mission‑critical activities.

The successful candidate will be comfortable working in a fast‑paced, classified environment and managing competing priorities, executive schedules, correspondence, travel, records, tasking systems, and event coordination.

Description Of Duties

• Manage a significant administrative workload while maintaining the pace and accuracy required to support ongoing operations
• Provide executive administrative support to Government leadership, action officers, and other designated personnel
• Assist action officers with the planning and coordination of executive meetings, conferences, briefings, and special events
• Maintain personnel records, administrative files, correspondence, and other official documentation
• Manage and deconflict calendars, appointments, meetings, and executive schedules
• Coordinate official travel arrangements, itineraries, authorizations, and related documentation
• Support the management and administration of the Task Management Tool (TMT)
• Serve as a TMT subject matter resource and provide system guidance or training to new users
• Track taskers, suspense dates, correspondence, and required leadership actions
• Prepare, edit, format, and review correspondence, briefings, reports, and other documents
• Assist with the preparation of contract deliverables, recurring reports, and administrative products
• Coordinate with internal and external stakeholders to obtain information, resolve scheduling conflicts, and ensure timely completion of assigned actions
• Protect classified, sensitive, and personally identifiable information in accordance with applicable security requirements

Minimum Qualifications

• Active TS/SCI security clearance required at the time of application
• At least 7 years of relevant administrative support experience
• At least 4 years of executive administrative support experience
• Experience managing executive calendars, correspondence, travel, meetings, and administrative records
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities, deadlines, and taskings in a fast‑paced environment
• Proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel
• Ability to work effectively with senior military, Government, civilian, and contractor personnel

Preferred Qualifications

• Previous administrative support experience within the Department of Defense or another federal Government environment
• Experience supporting senior executives, military officers, or Government leadership
• Experience using the Task Management Tool or a comparable Government task‑tracking system
• Experience coordinating classified meetings, executive events, official travel, and contract deliverables
• Familiarity with records management, correspondence standards, and Government administrative procedures

Security Clearance Requirements

• An active TS/SCI security clearance is required for consideration. Candidates who do not currently possess the required clearance cannot be considered for this position.

About Aegis Aerospace

Aegis Aerospace is a woman‑owned space and technology company headquartered in Houston, Texas. Our primary objective is to support the Department of Defense and NASA in achieving their missions to defend our nation, reach new heights, and discover the unknown. We employ some of the brightest and most experienced engineering, technical, and mission‑support professionals in the United States.

To learn more about Aegis Aerospace, visit http://www.AegisAero.com

Aegis Aerospace is an Equal Opportunity Employer, including disability and protected veteran status.