Item Master Specialist

Jackson Hospital; Montgomery (AL); On-site; USD 52,000 - 75,000; Full time

Job summary

Jackson Hospital is seeking a Materials Management professional to maintain the PMM Item Master File, add new records, and assure data accuracy across cost, patient charges, supply source, and department. You will resolve discrepancies by coordinating with the MM Department Director, Surgical Services team, and buyers.

The role requires understanding systems interfaces and applying standards for EDI transactions, with close collaboration with Finance for charge codes and GL entries.

Qualifications

• High school diploma or equivalent required; AA degree preferred.
• Four years hospital supply management experience or related roles.
• Experience with Pathways Materiel Management System is preferred.

Responsibilities

• Maintains the PMM Item Master File for accuracy and updates records with cost, patient charge information, supply source, and department.
• Adds new records and resolves discrepancies by coordinating with MM Dept Director, Surgical Services Team, and buyers.
• Communicates effectively with internal and external customers and supports general ledger accuracy.

Skills

Communication skills

Teamwork

Data entry

Attention to detail

Problem solving

Education

High school diploma

Associate degree preferred

Tools

Pathways Materiel Management System

Horizon Surgery Manager

MS Word

Excel

Job description

• Utilizes appropriate communication and displays compassion in customer interactions.
• Applies principles of collaboration and teamwork to job responsibilities.
• Exercises sound resource utilization and creativity in completing work assignments.
• Displays customer relation behaviors and utilizes continuous quality improvement principles.

• Utilizes appropriate communication and displays compassion in customer interactions.
• Applies principles of collaboration and teamwork to job responsibilities.
• Exercises sound resource utilization and creativity in completing work assignments.
• Displays customer relation behaviors and utilizes continuous quality improvement principles.

Job Specific Responsibilities

• Maintains the Pathways Materiel Management (PMM) Item Master File; has sole responsibility for its accuracy
• Adds new records to the File; assures all data elements are accurately stated and recorded; updates current records with cost, patient charge information, supply source, and department
• Resolves discrepancies that relate to the PMM Item File; conducts appropriate research and coordinates with the MM Department Director, Surgical Services Materiel Manager, storage supervisor, and buyers to resolve discrepancies
• Responsible for understanding system interfaces; applies standard for EDI transaction process
• Coordinates with Finance and Accounting for patient charge codes and values; assures accuracy in recording to the Item Master
• Assists Department Director in maintaining General Ledger accuracy; assigns GL code
• Retrieves information from the Horizon Surgery Manager system on non-catalog and override items; builds the records
• Issues purchase orders as required
• Communicates effectively, verbally and in writing, with internal and external customers
• Performs other duties as assigned
• Education: High school diploma or equivalent required; Associate Degree preferred; experience with Pathways Materiel Management System and supply management jobs may substitute for AA Degree.
• Experience: Four (4) years hospital supply management experience; may include purchasing, accounting, surgical scrub tech, and/or information systems
• Equipment/Tools/Work Aids: Computer and related software (word processing, spreadsheets), calculator, multi-function office equipment
• Specialized Skills: Ability to communicate effectively (verbal and written) with other employees, management, and sales representatives. Knowledge of the Pathways Materiel Management system; ability to use the application to update data elements and/or create new records. Accurate and precise data-entry skills. Ability to get along with hospital staff, visitors, and suppliers.
• Physical Requirements: Job is predominantly sedentary requiring prolonged hours sitting working on computer applications. There is a minimal mobility requirement to check inventory, locations, and review records. Light lifting under 15 pounds.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled