IT Service Manager

SmartRecruiters, Inc.; Charlotte (NC); On-site; USD 95,000 - 140,000; Full time

Benefits offered by this job

Bonus opportunity

Health benefits

Paid time off

Job summary

Alliance Animal Health is seeking an IT Service Manager to lead the national IT support operations for a network of veterinary hospitals. This remote, hands-on leadership role will coordinate with our MSP, hospital teams, and corporate stakeholders to ensure high-quality support and operational excellence.

The ideal candidate brings strong Microsoft 365 expertise, multi-site support experience, and a customer-focused leadership style with excellent communication and problem-solving skills.

Qualifications

• Bachelor's degree in IT/CS or related field.
• 5+ years in IT support, systems administration, help desk, or technical operations.
• Advanced Microsoft 365 administration experience.
• Strong knowledge of Microsoft 365 suite and related tools.
• Experience supporting multi-site environments.
• Experience managing MSP vendors or co-managed IT environments.

Responsibilities

• Oversee day-to-day IT support operations for a national hospital network.
• Monitor service delivery, performance metrics, and customer experience.
• Manage ticket queues, escalations, SLAs, and CSAT trends.
• Coordinate with MSP and hospital teams for seamless support.
• Lead reporting programs and IT performance dashboards.
• Participate in technology implementations and upgrades.
• Troubleshoot complex escalations and maintain documentation.

Skills

Customer service

Relationship management

Troubleshooting

Analytical skills

Independent work

Education

Bachelor's degree in IT/CS

Tools

Microsoft 365

Entra ID

Intune

Exchange Online

Microsoft Teams

SharePoint Online

Endpoint Management

Identity & Access Management

MSP/vendor management tools

Job description

Alliance Animal Health is a fast-growing, private equity-backed Veterinary Service Organization that operates as a majority owner and business partner to hundreds of veterinary practices across the US. Our goal is to make it easier for our practices at every step by providing world-class business solutions like talent acquisition, marketing, human resources, finance, and operations, so they can focus their energy on providing incredible care for animals. In fact, our Core Values are (quite literally) written with PETS in mind: Passion, Engagement, Trust, and Service.

We want our doctor partners to choose what’s best for their practice because they are the experts in medicine, while we customize the support, the co-ownership approach, and business solutions based on their goals. We pride ourselves on maintaining a culture of open communication and collaboration to deliver innovative solutions to advance today’s veterinary environment, without disrupting the medical autonomy and what makes each of our hospitals unique. Because at the end of the day, our central support team exists to serve our practices. So if you’re excited about using your talents to make an impact on the health and wellness of pets, we’d love to talk with you!

Job Description

We have an immediate opportunity for an IT Service Manager to join a lean, high-impact technology team supporting more than 250 veterinary hospitals across the United States.

Reporting directly to the Vice President of Information Technology, this individual will play a critical role in building and operating Alliance Animal Health's future-state IT support model.

This is a highly visible, hands-on position responsible for overseeing day-to-day technology operations, service delivery, customer experience, vendor management, reporting, Microsoft 365 administration, and overall IT support performance across the organization.

Unlike a traditional management role, this position will remain actively involved in technology operations and support. The ideal candidate combines strong technical expertise with excellent customer service, operational leadership, and relationship management skills.

The IT Service Manager will serve as the primary point of coordination between Alliance Animal Health, our managed service provider (MSP), hospital teams, and corporate stakeholders to ensure a consistent, high-quality support experience across the organization.

This is a fully remote position with periodic travel required for hospital visits, , vendor engagements, and strategic initiatives.

IT Support & Service Delivery

• Own day-to-day IT support operations across Alliance Animal Health's national hospital network.
• Monitor technology support performance and ensure timely issue resolution.
• Manage ticket queues, escalations, service levels, and customer support trends.
• Act as the primary operational liaison between AAH and the selected managed service provider.
• Drive continuous improvement of support processes and service delivery standards.
• Ensure a consistent and positive support experience across all hospitals.
• Manage the day-to-day support relationship with the organization's managed service provider.
• Review support trends, escalations, recurring issues, and customer satisfaction metrics.
• Coordinate onboarding, knowledge transfer, process improvements, and service enhancements.

Customer Experience & Support Excellence

• Serve as a customer advocate for hospitals and corporate support teams.
• Build strong relationships with Practice Managers, Regional Directors, Regional Managers, and corporate stakeholders.
• Identify recurring challenges and proactively implement improvements.
• Ensure end users receive high-quality support and communication throughout the support lifecycle.
• Help establish and maintain a customer-focused support culture.

Reporting & Analytics

• Develop and manage operational reporting programs.
• Create and distribute monthly, quarterly, and annual IT performance reports.
• Monitor and report on:
  • Ticket volumes
  • First response times
  • Resolution times
  • Escalation metrics
  • Customer Satisfaction (CSAT)
  • After-hours support activity
  • Hospital support trends
  • Vendor performance
• Provide data-driven recommendations to improve support quality and operational performance.

Microsoft 365 Administration

Serve as one of the primary administrators for the Microsoft 365 environment, including:

• Microsoft 365 Administration
• Exchange Online Administration
• Microsoft Teams Administration
• SharePoint Online Administration
• Microsoft Licensing Management
• Conditional Access Policies
• User Provisioning and Deprovisioning
• Security and Compliance Administration

Technical Leadership

• Remain actively involved in troubleshooting and support activities.
• Assist with complex technical escalations when required.
• Support infrastructure, endpoint management, networking, and cloud technologies.
• Work closely with Systems Administrators and MSP engineering teams.
• Participate in technology implementations, upgrades, and strategic initiatives.
• Help maintain operational documentation, standards, and technology inventories.

Qualifications

Required

• Bachelor's degree from an accredited four-year institution in Information Technology, Information Systems, Information Technology Management, Computer Science, or a related field.
• Minimum of 5 years of hands‑on IT support, systems administration, help desk, or technical operations experience.
• Advanced experience administering Microsoft 365 environments.
• Strong knowledge of:
  • Microsoft 365
  • Entra ID
  • Intune
  • Exchange Online
  • Microsoft Teams
  • SharePoint Online
  • Endpoint Management
  • Identity & Access Management
• Experience supporting multi‑site environments.
• Strong customer service and relationship management skills.
• Excellent troubleshooting, problem‑solving, and analytical abilities.
• Experience creating operational reports, dashboards, and performance metrics.
• Strong written and verbal communication skills.
• Ability to work independently within a fully remote environment.
• Ability to travel periodically as business needs require.

Preferred

• IT management, service delivery management, or team leadership experience.
• Experience working within a co-managed IT or MSP‑supported environment.
• Veterinary, healthcare, dental, retail, hospitality, or other distributed multi‑site industry experience.
• Experience managing MSP vendors and service providers.
• Experience with:
  • ServiceNow
  • ConnectWise
  • NinjaOne
  • Huntress
  • Auvik
  • Microsoft Defender
• ITIL Foundation certification or equivalent service management experience.
• Experience supporting 1,000+ users across multiple locations.

Key Success Measures

Success in this role will be measured through:

• Customer Satisfaction (CSAT)
• Ticket Resolution Performance
• First Response Performance
• Hospital Feedback
• Service Quality Improvements
• Operational Reporting Accuracy
• Successful Execution of the Co‑Managed IT Model

Additional Information

WE ARE A DRUG-FREE, SMOKE-FREE, EQUAL OPPORTUNITY EMPLOYER.

Company Policy & Federal & State Laws Forbid Discrimination Because of Age, Color, Race, Religion, Sex, Disability, Sexual Orientation or National Origin

This is a fully remote U.S.-based position with occasional travel required.

Alliance Animal Health offers a competitive compensation package including salary, bonus opportunity, health benefits, paid time off, professional development opportunities, and the ability to make a meaningful impact across a rapidly growing organization.