IT Project Manager I

Planet Pharma; Alameda (CA); On-site; USD 85,000 - 99,000; Full time

Job summary

Planet Pharma is seeking an IT Project Manager I to provide project coordination and junior PM support for IT initiatives. You will collaborate with project managers, IT leaders, technical teams, business stakeholders, vendors, and cross-functional partners to keep projects organized and on track.

The role requires strong written and verbal English communication, disciplined follow-through, and the ability to coordinate multiple workstreams, meetings, deliverables, and internal IT training

Qualifications

• 1+ year of IT project coordination/PMO support or related role.

Responsibilities

• Coordinate IT projects and workstreams from planning through implementation and closure.
• Maintain project plans, schedules, milestone trackers, risk and issue logs, and other documentation.
• Monitor tasks and follow up to confirm progress and unblock blockers.
• Organize and facilitate project meetings and distribute materials and decisions.
• Prepare professional status updates, presentations, and stakeholder communications for IT initiatives.
• Coordinate with IT teams, business partners, vendors, and stakeholders for alignment and execution.
• Provide accurate reporting on progress, milestones, risks, issues, dependencies, and decisions.
• Escalate risks and resource constraints to the project manager or leader.
• Support IT training activities and post-training follow-up.
• Assist with change management, deployment readiness, and adoption activities.

Skills

Communication

Organization

Multi-tasking

Meeting facilitation

Documentation

Reporting

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Microsoft Project

Smartsheet

Jira

Azure DevOps

SharePoint

Job description

Target PR Range: 62-72/hr DOE

Job Description

The IT Project Manager I is a consultant role that provides project coordination and junior project management support for IT initiatives. This position works with project managers, IT leaders, technical teams, business stakeholders, vendors, and other cross-functional partners to help ensure projects and operational activities are organized, communicated, tracked, and completed effectively.

The role requires strong written and verbal English communication skills, disciplined follow-through, and the ability to coordinate multiple workstreams, meetings, deliverables, and internal IT training activities.

• Coordinate IT projects and workstreams from planning through implementation and closure, under the direction of a project manager or IT leader.
• Maintain project plans, schedules, milestone trackers, action logs, decision logs, risk and issue logs, and other project documentation.
• Monitor assigned tasks and deliverables; follow up consistently with owners to confirm progress, resolve blockers, and support timely completion.
• Organize and facilitate project meetings, including scheduling, meeting materials, notes, decisions, and action-item follow-up.
• Prepare clear, professional written communications, status updates, presentations, announcements, and stakeholder messages for IT initiatives.
• Coordinate across IT teams, business partners, vendors, and other stakeholders to support alignment, dependencies, and execution.
• Provide accurate and timely reporting on project progress, upcoming milestones, risks, issues, dependencies, and decisions.
• Escalate schedule risks, unresolved actions, resource constraints, and other concerns to the project manager or appropriate leader.
• Coordinate internal IT training activities, including training schedules, participant communications, logistics, materials, attendance tracking, and post-training follow-up.
• Support change management, deployment readiness, and adoption activities associated with technology implementations.
• Maintain project files, collaboration sites, templates, and records in accordance with organizational standards.
• Assist with project governance and other project management activities as assigned.
• Apply appropriate project delivery methods, including Waterfall, Agile, and hybrid approaches, based on the needs of the initiative.

Skills and Qualifications

• 1+ years of experience in IT project coordination, project management, PMO support, training coordination, or a related role; consulting experience is preferred.
• Experience supporting technology projects and working with technical and non-technical stakeholders.
• Strong written and verbal English communication skills, with the ability to draft clear business communications and present information professionally.
• Exceptional organization, attention to detail, follow-through, and task follow-up skills.
• Ability to manage multiple priorities, track deadlines, and maintain momentum in a fast-paced, cross-functional environment.
• Strong meeting facilitation, stakeholder coordination, documentation, and status-reporting capabilities.
• Demonstrated judgment in identifying risks, escalating issues, and communicating when commitments may not be met.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience with project management and collaboration tools such as Microsoft Project, Smartsheet, Jira, Azure DevOps, SharePoint, or similar platforms is preferred.
• Working knowledge of project management methodologies, including Waterfall, Agile, and hybrid delivery models.
• A bachelor’s degree in information technology, business administration, project management, or a related discipline, or equivalent relevant experience.
• Project management certification or training, such as CAPM, PMP, Scrum, or Agile, is a plus