IT Project Coordinator

BioNJ Inc.; Bridgewater Township (NJ); On-site; USD 70,000 - 100,000; Full time

Job summary

Legend Biotech is seeking an IT Project Coordinator (Contractor) to support the Global IT Project and Portfolio Management organization from Bridgewater, NJ. The role focuses on coordinating small IT projects, maintaining plans, and delivering dashboards and governance artifacts.

You will work with project managers, IT teams, and stakeholders worldwide to ensure disciplined execution, accurate reporting, and timely delivery.

Qualifications

• Bachelor's degree or equivalent experience in IT/business/PM.
• 2+ years in project coordination or PMO support.
• Ability to coordinate small projects and manage multiple priorities.
• Familiarity with project management fundamentals: scope, schedule, risks, budgets, change control.
• Strong analytical skills with experience in reports, dashboards, and management updates.
• Proficiency with Microsoft 365 apps (Excel, PowerPoint, Word, Teams, SharePoint).
• Experience with portfolio tools like MS Project, Smartsheet, Jira, or Power BI.
• Exposure to IT infrastructure or digital workplace projects.
• Knowledge of Agile, Waterfall, or hybrid delivery.

Responsibilities

• Coordinate small IT projects from initiation through closure, including scope, milestones, risks, and issues.
• Develop and maintain project plans, meeting schedules, and status logs.
• Collect, validate, and consolidate project data for portfolio dashboards and reports.
• Support intake, prioritization, reviews, and adherence to PMO standards.
• Monitor budgets, forecasts, purchase orders, invoices, and variances; escalate as needed.
• Organize meetings, prepare agendas, capture decisions, and follow up on actions.
• Facilitate cross-team communication across time zones and stakeholders.
• Maintain accurate data in PM tools and reporting systems.
• Assist with governance, templates, and process improvements across IT portfolio.

Skills

Project coordination

Stakeholder management

Reporting and dashboards

Microsoft 365

Jira/Power BI

Education

Bachelor's degree in information technology, business administration, project management, or related field

Tools

Microsoft Project

Smartsheet

Jira

Power BI

Excel

PowerPoint

SharePoint

Job description

Legend Biotech is seeking an IT Project Coordinator (Contractor) as part of the IT team based in Bridgewater, NJ.

Role Overview

The IT Project Coordinator supports the Global IT Project and Portfolio Management organization in planning, coordinating, and delivering small-scale, lower-complexity IT projects. The role also provides portfolio reporting, governance support, and administrative coordination across the global IT project portfolio. Working closely with project and program managers, IT teams, business stakeholders, and external partners, the coordinator helps maintain project discipline, improves visibility into delivery performance, and supports consistent execution of project management standards.

Key Responsibilities

• Project Delivery: Coordinate small-scale IT projects from initiation through closure, including scope, schedule, milestones, deliverables, dependencies, risks, issues, and action items.
• Project Planning: Develop and maintain project plans, meeting schedules, status updates, decision logs, risk and issue logs, and other required project documentation.
• Portfolio Reporting: Collect, validate, consolidate, and analyze project data to prepare recurring portfolio dashboards, status reports, milestone summaries, resource views, and management presentations.
• Governance Support: Support intake, prioritization, project reviews, and compliance with Global IT project and portfolio management standards, templates, and processes.
• Financial Tracking: Assist with monitoring project budgets, forecasts, purchase orders, invoices, and actual expenditures; identify variances and escalates concerns to the appropriate project or portfolio lead.
• Meeting Coordination: Organize project and portfolio meetings, prepare agendas and materials, document decisions and action items, and follow up with owners to support timely completion.
• Stakeholder Coordination: Facilitate communication among project managers, technical teams, business stakeholders, vendors, and regional teams across time zones.
• Data Quality: Maintain accurate and timely information in project portfolio management tools, repositories, and reporting systems.
• Risk and Issue Management: Monitor project risks, issues, dependencies, and overdue actions; support mitigation planning and timely escalation.
• Continuous Improvement: Identify opportunities to streamline reporting, templates, workflows, and project coordination practices across the Global IT organization.

Requirements

• Bachelor's degree in information technology, business administration, project management, or a related field, or equivalent relevant experience.
• Two or more years of experience in project coordination, project administration, PMO support, business operations, or a related role.
• Demonstrated ability to coordinate small projects or defined workstreams and manage multiple priorities in a structured environment.
• Working knowledge of project management fundamentals, including scope, schedules, milestones, risks, issues, dependencies, budgets, and change control.
• Strong analytical skills and experience preparing accurate reports, dashboards, presentations, and management updates.
• Proficiency with Microsoft 365 applications, particularly Excel, PowerPoint, Word, Teams, and SharePoint.
• Strong organizational skills, attention to detail, and follow-through.
• Effective written and verbal communication skills, with the ability to work across technical and nontechnical teams.
• Ability to collaborate in a global, cross-functional environment and coordinate activities across multiple time zones.
• Ability to handle sensitive project, financial, and organizational information with appropriate discretion.
• Experience supporting a global IT PMO or Project and Portfolio Management organization.
• Experience with project portfolio management, work management, or reporting tools such as Microsoft Project, Smartsheet, Jira, or Power BI.
• Exposure to IT infrastructure, enterprise applications, cybersecurity, digital workplace, data, or business transformation projects.
• Understanding of Agile, Waterfall, or hybrid delivery methodologies.
• CAPM, PRINCE2 Foundation, Certified ScrumMaster, or a comparable project management credential.

Legend Biotech is a global biotechnology company dedicated to treating and, one day, curing life-threatening diseases. Headquartered in Bridgewater, New Jersey, we are advancing the next generation of cell therapy through a portfolio of innovative technologies, including autologous, allogeneic, and in vivo cell therapy approaches. Our research spans chimeric antigen receptor T-cell (CAR-T), T-cell receptor (TCR-T), natural killer (NK) cell-based therapies, and other emerging platforms designed to transform the treatment of serious diseases. From our global network of research and development sites, we are committed to discovering and developing safe, effective, and cutting-edge therapies for patients worldwide.

Legend Biotech entered into a global collaboration agreement with Johnson & Johnson to jointly develop and commercialize CARVYKTI® (ciltacabtagene autoleucel; cilta-cel). Through this strategic partnership, we combine complementary expertise and capabilities to advance innovative immunotherapies for patients living with multiple myeloma.

Please note: These benefits are offered exclusively to permanent full-time employees. Contractors are not eligible for benefits through Legend Biotech.

Work Authorization & Employment Eligibility

Applicants must be authorized to work in the United States. As part of our commitment to maintaining a lawful workforce and ensuring compliance with federal employment regulations, we participate in the E-Verify program. If you are selected for employment, you will be required to complete the Form I-9 process, and your employment eligibility will be verified through E-Verify in accordance with applicable federal law. We are committed to providing a fair, transparent, and welcoming hiring experience for all candidates.

EEO Statement

It is the policy of Legend Biotech to provide equal employment opportunities without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, genetic information, or any other protected characteristic under applicable federal, state or local laws or ordinances.

Employment is at-will and may be terminated at any time with or without cause or notice by the employee or the company.

For information related to our privacy notice, please review: Legend Biotech Privacy Notice .