IT Program Manager

Quantum Technologies. LLC; Ohio; On-site; USD 90,000 - 130,000; Full time

Job summary

Quantum Technologies. LLC is seeking a Program Manager to direct and administer programs and projects, ensuring on-time delivery and alignment with business, technical, and quality requirements.

The role oversees full project lifecycles, vendor coordination, risk mitigation, reporting, and stakeholder communications across multiple teams. The successful candidate will drive initiatives from start to finish, tailor templates, maintain schedules, and coordinate with users and external partners to

Qualifications

• Ability to effectively communicate with written and verbal communication to all levels of an organization, from front line staff to C-level executives.
• Managing vendors and vendor-driven projects.
• Managing technical/IT projects.
• Proficiency in use of project management software.

Responsibilities

• Manages the complete lifecycle of projects, including initiation, planning, execution, and closure.
• Responsible for project compliance with established agency and project management standards and procedures.
• Develop a detailed program/project plan, including identification of project needs and definition of tasks and milestones, all based on scope, budget, and resources.
• Accountable for delivery of all work tasks identified in the program/project plan.
• Responsible for the capture and reporting of required program/project management metrics.
• Ensure all changes to scope follow established change procedures and are documented.
• Accountable for management of scope for the program/project and gaining agreement and approval of scope changes with project sponsor and affected stakeholders.
• Manage and track the program/project progress against the program/project plan.
• Monitor project milestones and phases to ensure the project is on schedule. Take corrective actions if a project begins to slip its schedule.
• Prepares status reports on a weekly basis for program/project team, project sponsor(s), team leads, group leads, and appropriate stakeholders.
• Plan, organize, prioritize, and manage multiple work efforts across teams.
• Responsible to tailor and baseline all program/project templates.
• Accountable to schedule or monitor status reviews, peer reviews, program/project management inspections, and software quality assurance work product and process reviews with the appropriate designated resources.
• Notify team leads of project timelines, milestones, phases, work requests, and target dates.
• Communicate and work with users, external partners/vendors, and other State agencies as necessary.
• Analyze and distribute reports on program/project metrics associated with work items.
• Accountable for the approval and sign-off of the program/project plan from project sponsor and all affected program/project stakeholders.
• Build and maintain relationships with key stakeholders and project sponsor.
• Serve as the primary point of contact for all program/project-related issues and resolution of issues.
• Coordinate and present proposals to agencies as necessary.
• Identify and manage program/project risk and develops risk mitigation strategies, track to closure.
• Anticipate issues and proactively address them.
• Identify and track issues.
• Responsible to tailor and baseline all program/project templates.
• Develop and facilitate achievement of program/project service commitments and performance metrics.
• Ensure that tasks provide value and support the strategic direction of the program/project and meet service commitments, conduct reviews with stakeholders.
• Accountable for the final program/project management evaluation review with stakeholders for approval upon program/project completion.
• Communicate effectively with customers and software / hardware suppliers supporting the State as appropriate.
• Balance workload with program/project team members’ capacity.
• Communicate with team members on how their work assignments relate to and help achieve program/project objectives.
• Plan program/project specific training and orientation needs

Skills

Written communication

Vendor management

IT project management

PM software proficiency

Job description

Job Description

The Program Manager directs, controls, and administers programs and projects within the organization. The Program Manager is the individual ultimately responsible for execution of assigned projects and management of the project team. The Program Manager’s primary responsibility is to drive initiatives from start to finish. The Program Manager must ensure that the program/project is completed on schedule and that the final product meets the business, technical, and established quality requirements. Responsibilities include, but are not limited to, the following.

• Manages the complete lifecycle of projects, including initiation, planning, execution, and closure.
• Responsible for project compliance with established agency and project management standards and procedures.
• Develop a detailed program/project plan, including identification of project needs and definition of tasks and milestones, all based on scope, budget, and resources.
• Accountable for delivery of all work tasks identified in the program/project plan.
• Responsible for the capture and reporting of required program/project management metrics.
• Ensure all changes to scope follow established change procedures and are documented.
• Accountable for management of scope for the program/project and gaining agreement and approval of scope changes with project sponsor and affected stakeholders.
• Manage and track the program/project progress against the program/project plan.
• Monitor project milestones and phases to ensure the project is on schedule. Take corrective actions if a project begins to slip its schedule.
• Prepares status reports on a weekly basis for program/project team, project sponsor(s), team leads, group leads, and appropriate stakeholders.
• Plan, organize, prioritize, and manage multiple work efforts across teams.
• Responsible to tailor and baseline all program/project templates.
• Accountable to schedule or monitor status reviews, peer reviews, program/project management inspections, and software quality assurance work product and process reviews with the appropriate designated resources.
• Notify team leads of project timelines, milestones, phases, work requests, and target dates.
• Communicate and work with users, external partners/vendors, and other State agencies as necessary.
• Analyze and distribute reports on program/project metrics associated with work items.
• Accountable for the approval and sign-off of the program/project plan from project sponsor and all affected program/project stakeholders.
• Build and maintain relationships with key stakeholders and project sponsor.
• Serve as the primary point of contact for all program/project-related issues and resolution of issues.
• Coordinate and present proposals to agencies as necessary.
• Identify and manage program/project risk and develops risk mitigation strategies, track to closure.
• Anticipate issues and proactively address them.
• Identify and track issues.
• Responsible to tailor and baseline all program/project templates.
• Develop and facilitate achievement of program/project service commitments and performance metrics.
• Ensure that tasks provide value and support the strategic direction of the program/project and meet service commitments, conduct reviews with stakeholders.
• Accountable for the final program/project management evaluation review with stakeholders for approval upon program/project completion.
• Communicate effectively with customers and software / hardware suppliers supporting the State as appropriate.
• Balance workload with program/project team members’ capacity.
• Communicate with team members on how their work assignments relate to and help achieve program/project objectives.
• Plan program/project specific training and orientation needs

Mandatory skills

• Ability to effectively communicate with written and verbal communication to all levels of an organization, from front line staff to C-level executives.
• Managing vendors and vendor-driven projects.
• Managing technical/IT projects.
• Proficiency in use of project management software

Certifications or Desired skills if any

• Contract and/or vendor management
• Cross-functional collaboration
• Critical thinking
• Problem solving
• Priority setting

Nice To Have Skills

• Change management
• Business analysis
• Conflict resolution
• Government and/or Public Sector project experience

We are an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, national origin, citizenship/ immigration status, veteran status, or any other status protected under federal, state, or local law.