IT Procurement Specialist

University of Mississippi; United States; On-site; USD 62,000 - 94,000; Full time

Job summary

The University of Mississippi’s IT Procurement team is seeking a dedicated IT Procurement Specialist to manage purchases of equipment, software, and services in alignment with university policies. You will coordinate quotes, bids, and contracts, maintain records, and ensure timely delivery across IT projects.

Responsibilities include reviewing requests, negotiating with vendors, tracking orders, and ensuring accurate cost allocation and renewals, while supporting staff with purchasing guidance

Qualifications

• Bachelor's degree required.
• 3 years of relevant purchasing experience required.
• Ability to review and process purchasing requests with complete specs and approvals.

Responsibilities

• Review purchasing requests for complete specs, account info, and approvals.
• Obtain vendor quotes, prepare requests in SAP, and document bids and contracts.
• Track orders to delivery, provide status updates, and resolve backorders or issues.
• Verify invoices against purchase orders and records, resolving discrepancies.
• Monitor renewal deadlines and coordinate timely contract renewals.
• Maintain stockroom inventories and equipment location records.
• Provide purchasing guidance to staff and maintain organized reporting records.

Skills

Vendor negotiation

Purchasing coordination

Education

Bachelor's degree

Tools

SAP

Job description

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential. Join the Ole Miss Family — Build Your Legacy Here!

Department

The Information Technology Department supports the University of Mississippi’s teaching, learning, research, and administrative operations through reliable technology services and infrastructure. Within IT, the Business Operations team coordinates purchasing, financial tracking, vendor relationships, contracts, and inventory management. The team works with campus departments and University offices to ensure technology purchases and resources are managed efficiently, accurately, and in accordance with University and state requirements.

Job Summary

The IT Procurement Specialist manages the procurement of supplies, materials, equipment, software, and services for the University of Mississippi, ensuring compliance with University and State of Mississippi purchasing policies, procedures, and contract requirements. Responsibilities include researching purchasing options, negotiating with vendors, coordinating quotes and bids, preparing purchasing requests, administering contracts, and tracking renewals. The specialist maintains purchasing and financial records, monitors purchasing card activity, and tracks expenditures and project billing to support accurate cost allocation and recovery. The position also maintains stockroom inventories and coordinates property documentation and equipment location records with the University Procurement Office. Working with IT staff, departments, vendors, and Procurement, the specialist identifies needs, provides purchasing guidance, resolves issues, and ensures timely delivery of products and services.

Job Description

The IT Procurement Specialist supports daily IT operations by coordinating purchases and ensuring department receives the equipment, supplies, and services needed. Examples of work performed include:

• Review purchasing requests for complete specifications, account information, and required approvals to ensure timely and compliant processing.
• Obtain and compare vendor quotes, prepare purchasing requests in SAP, and coordinate accurate bid and contract documentation with Procurement.
• Track orders through delivery, provide timely status updates, and promptly resolve backorders, returns, and shipment issues.
• Verify invoices against purchase orders and receiving records and resolve discrepancies to maintain accurate financial records.
• Monitor contract and service renewal deadlines and coordinate renewals before expiration to prevent interruptions.
• Maintain accurate stockroom inventory and equipment location records, reorder supplies as needed, and coordinate property documentation.
• Track billing to ensure accurate cost allocation and recovery.
• Provide clear purchasing guidance to staff and maintain complete, organized records for reporting and review.

Job Responsibilities

• Supports purchases of IT equipment, software, network infrastructure, supplies, and services.
• Works closely with IT staff, campus departments, vendors, Procurement, and other University offices.
• Uses the University’s purchasing, financial management, and inventory systems to process requests and maintain records.
• Applies University and State of Mississippi purchasing requirements to daily purchasing activities.
• Maintains stockroom supplies and coordinates equipment tracking and property documentation.
• Manages multiple purchasing requests and renewal deadlines while providing timely updates.

Substitution Statement

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications

Bachelor's (Required)

Experience

Relevant experience | 3 Years | Required

Compensation

$62,441.60 - $93,641.60

Interview Requirement

Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Build Your Legacy

Build your legacy - a legacy of people, place & purpose Get tailored job recommendations based on your interests. Ole Miss attracts the brightest students, faculty, and staff from across the world. An extensive network of alumni back them up with their time, efforts, and generosity. Whether you are starting your college career or taking the next step in your studies, Ole Miss is a university that you can call home.

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