IT Procurement Coordinator OIT

Modern Office Methods; Cincinnati (OH); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work

Stand-up desk

Lego set on day one

Ongoing training

Casual environment

Job summary

Optimized IT is seeking a detail-oriented IT Procurement Coordinator to manage assets, budgeting, and documentation for our managed IT services clients. You will collaborate across Sales, Service and Administrative teams to ensure accurate licensing, vendor contracts, and timely procurement.

You will maintain an asset repository, obtain quotes, review bids, coordinate purchases, and oversee decommissioning and disposal processes.

Qualifications

• High school diploma required; college degree preferred.
• Experience with software licensing and audits.
• Strong communication and presentation skills.

Responsibilities

• Assist with purchasing and managing IT assets.
• Maintain vendor contracts and pricing data.
• Coordinate asset tracking and licensing information.
• Obtain quotes and prepare pricing for items.
• Research products and gather technical specs.
• Coordinate purchases to support service needs.
• Decommission assets and manage surplus/e-waste.

Skills

Software licensing

Technology recommendations

Software license audits

Attention to detail

Inventory management

Communication skills

Education

High school diploma

College degree preferred

Tools

SonicWALL

HP

Microsoft

Job description

Overview & Purpose

Optimized IT is regional in scope, providing Managed IT Services to small to mid-sized organizations including Business, Not-for-Profit, and K-12 markets. We are seeking a highly skilled Help Desk Support Technician with good client communication skills and an appetite to solve problems.

Job Summary

The IT Procurement Coordinator will be primarily responsible for the management, budgeting, and documentation of the Assets for Optimized IT and all Optimized IT’s clients. This role will also involve collaboration work with members of Optimized IT’s Sales, Service and Administrative teams.

Essential Functions

Asset Management

• Assistwith purchasing and managing IT assets.
• Responsible for product support and warranties, renewals, maintenance, and software contracts, as well as hardware purchases, and license information.
• Maintain vendor contract data.
• Receiving and tagging equipment.
• Entering asset information into asset tracking softwaresystem.
• Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts.
• Maintain product catalog cost and pricing.
• Provide pricing quotes for items andpreparing,orders with suppliers.
• Responsible for shipping defective equipment tovendorand arranging replacement.
• Research products and equipment; prepare product/equipment specifications.
• Research websites/contact vendors to gather technical information and prices on supplies and equipment.
• Works withITTeam tomaintainrepositoryof enterprise software licenses/keys.
• Help coordinate purchases for team when service-related needs arise.

Asset Budget / Documentation

• Establish andmaintainvendor relationships.
• Negotiate with vendors for the best price over contracted services and purchases, as well as future purchases.
• Coordinate with selected vendors on supply and delivery of purchased items.
• Responsible for all surplus inventories including recording all End of Life (EOL) inventories and disposal.
• Responsible for decommissioning assets and oversee surplus removal asneeded (Ewaste).

Competencies

• Experience with software licensing and volumepurchasingagreements for the major enterprise system software suppliers (e.g., SonicWALL, HP, Microsoft...).
• Experience in presenting technology recommendations from a business perspective.
• Experience in planning and carrying out software license audits & reconcilements.
• Strong attention to detail, communication, and presentation skills.
• Maintaining inventory and client equipment storage.

Perks

• An easy-going environment and culture (we all enjoy what we do)
• The flexibility to work from home (we run a hybrid office (Mon-Tues in office; Wed-Fri Work from home)
• A Stand-Up Desk and your own Lego set on your first day!
• A Proactive Approach to Ongoing Training to help you develop life-long skills

Supervisory Responsibility

This position has no supervisory responsibility.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

Highly mobile position. May require lifting (up to 50 pounds) of computer, server or network equipment and related accessories. Writing and typing abilities required for computer functions.

Position Type & Expected Hours of Work

EXEMPT / NON-EXEMPT. This position is non-exempt. Expected work days and times are from Monday to Friday, 8AM to 5PM.

Travel

There is no expected travel for this position.

Required Education & Experience

High school diplomarequired College degree preferred

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer

Optimized IT provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.