IT OPERATIONS AND SYSTEM ADMINISTRATION MANAGER

Propane-Education-; Richmond (VA); Hybrid; USD 120,000 - 160,000; Full time

Job summary

Propane Education and Research Council seeks a Manager of IT Operations and System Administration to oversee day-to-day IT operations, security, and reliability across networks, systems, and cloud environments. You will manage outsourced partners, hardware procurement, onboarding/offboarding, and IT trainings to support the organization’s mission.

You will lead IT projects, ensure policy compliance, and collaborate with Website and DevOps teams to enable secure integrations with propane.com.

Qualifications

• 5+ years in IT operations, help desk management, or systems administration.
• Strong networking, systems administration, and cloud computing knowledge (AWS/Azure).
• Know-how in IT security practices and monitoring, backups, and DR.
• Experience administering Microsoft 365 and IAM (SSO, MFA, CA).
• Experience procuring hardware and managing IT asset lifecycle including onboarding/offboarding.
• Experience contracting with vendors and managing IT budgets.
• Ability to document IT systems and enforce IT policies.

Responsibilities

• Oversee day-to-day IT operations and outsourced help desk activities.
• Lead IT security posture, backups, DR, and incident response planning.
• Manage hardware procurement, asset inventory, onboarding/offboarding processes.
• Coordinate IT projects from scoping to completion with stakeholders.
• Support integrations between internal systems, propane.com, and DevOps teams.
• Develop and maintain comprehensive IT documentation and policies.

Skills

IT operations management

Vendor management

Cloud computing

IT security best practices

MS 365 administration

IAM: SSO/MFA/CA policies

Asset management & onboarding/off-?b-

Education

Bachelor’s degree in CS/IT or related field

PMP/ITIL/CompTIA Security+ or MS CS degree

Tools

AWS

Azure

Microsoft 365

Job description

If you're passionate about technology, thrive on solving complex challenges, and enjoy building secure, reliable systems that empower others to do their best work, we'd love to meet you. Join a collaborative team where you'll lead strategic IT initiatives, shape the employee technology experience, and play a key role in advancing PERC's mission through innovative, dependable technology.

Job Summary:

The Manager, IT Operations and System Administration (MITO) is responsible for the day-to-day performance, security, and reliability of PERC’s information technology environment, including networks, systems, cloud environments, hardware, software, and end-user support. This role manages the relationship with PERC’s outsourced IT firm, directing the day-to-day activities of the outsourced help desk and governing service level agreements to ensure PERC’s workforce receives timely, effective technical support. The MITO leads hardware selection, procurement, and the employee onboarding and offboarding process and deploying training resources. This role monitors PERC’s IT security posture, oversees data backup and disaster recovery operations, and ensures data is handled, transferred, and processed in accordance with legal and company guidelines. The MITO also manages IT-related projects from scoping through completion and supports technical integrations between PERC’s internal systems, technology applications, and propane.com, partnering with the Manager of Website and Digital Experience and the outsourced DevOps team as needed. This role requires a combination of technical, process, vendor-management, and project management skill, leveraging each to drive the organization to meet its strategic objectives. Other duties will be assigned, as required.

Knowledge, Skills, Abilities, and Requirements:

• At least five years of experience in IT operations, help desk/service desk management, or systems administration, including management of outsourced technology vendors or service providers.
• Thorough knowledge of network infrastructure, system administration, and cloud computing (e.g.Amazon Web Services, Azure).
• Knowledge of IT security best practices and security monitoring, including user authentication/authorization, firewalls, endpoint protection, and backup/disaster recovery.
• Microsoft 365 and business application administration experience, Identity and Access Management experience such as SSO, MFA, and Conditional Access Policies.
• Experience selecting, procuring, configuring, and deploying end-user hardware (laptops, mobile devices, peripherals) and managing IT asset inventory and lifecycle including employee onboarding, offboarding and training.
• Manage contracts, statements of work, renewals, and software licenses with technology vendors, controlling costs and budgets for IT systems.
• Ensure data is handled, transferred, and processed in accordance with legal and company guidelines, and develop IT policies and practices accordingly.
• Manage installations, upgrades, and configurations of hardware and software; assess system performance and recommend improvements.
• Resolve IT issues escalated by PERC staff, proactively triaging and troubleshooting, and working with the outsourced IT firm to resolve infrastructure issues and minimize downtime.
• Support technical integrations between internal systems and propane.com and the technology applications used to operate the website, partnering with the Manager of Website and Digital Experience and outsourced DevOps team as needed.
• Manage IT-related projects, including scoping, timelines, budgets, vendor coordination, and stakeholder communication, from initiation through completion.
• Create and maintain full documentation on all IT systems, hardware standards, and supporting applications deployed across the organization.
• In collaboration with the security consultant and outsourced IT firm, design appropriate access for users to systems, applications, and data.

Competencies:

• Exhibits the values of the organization: Collaborative, Dependable, Respectful, Purposeful, Customer-Focused.
• Collaborates well and communicates proactively across the organization with consideration given to all groups or individuals who may be impacted by technology.
• Strong written and verbal communication skills.
• Analytical, organized, detail-oriented, and process-focused.
• Proactive problem-solver with a sense of urgency.
• Exercises sound judgement in performance of duties.
• Process-minded, attuned to continuous improvement.
• Works well both independently and as part of a team.
• Owns communications and diligently follows-up.
• Seeks feedback and responds with positive change.
• Prioritizes and adjusts as necessary.

Education:

Bachelor’s degree in computer science, information technology, or a related field of study.

Licenses, Certifications, Qualification, or Standards:

PMP, ITIL, CompTIA Security+, or an MS in Computer Science or a related field may be helpful if accompanied by appropriate practical experience.

Working Conditions:

• Office / Remote Work Environment (60%-100%) will require 2 days in office each week.
• Travel (up to 10%)
• As an exempt position, this role may require occasional work beyond regular business hours, including occasional evenings and weekends, as necessary to fulfill business needs and responsibilities.
• Physical Requirements: This position may occasionally require lifting, carrying, moving, and/or positioning materials or equipment weighing up to 35 pounds, with or without reasonable accommodation.

Benefits

In addition to a competitive salary, PERC offers excellent benefits such as: vacation and sick pay, 401(k) retirement plan, healthcare (to include Vision and Dental), LTD, Life insurance, other Voluntary benefits, and a wonderful and supportive work environment.

The PROPANE EDUCATION AND RESEARCH COUNCIL IS AN EQUAL OPPORTUNITY EMPLOYER. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.