IT Office Administrator

City of Largo; Largo (FL); On-site; USD 43,000 - 48,000; Full time

Job summary

The City of Largo is seeking an independent, advanced administrative professional to manage daily operations and support department projects under the Department Director. This role requires judgment within established policies and routine supervision from executive management.

Applicants should have a High School Diploma or GED with 5 years of high-volume administrative experience; a Bachelor's degree is preferred. Proficiency with Microsoft Office and Workday is essential.

Qualifications

• High School Diploma or GED with five years of directly related, high-volume administrative experience, or an equivalent combination of training and experience.
• Bachelor's Degree in a business-related field is preferred.

Responsibilities

• Assist in daily administrative operations and support department projects as assigned by the Department Director.
• Exercise independent judgment while following established policies and procedures.
• Coordinate records management and utilize technology to enhance efficiency.
• Provide administrative support to executive management and department personnel, including data entry and document preparation.

Skills

Leadership

Management

Technical skills

Teamwork

Microsoft Office

Workday

Communication

Problem solving

Education

High School Diploma or GED

Bachelor's Degree (preferred)

Tools

Microsoft Office

Workday

Job description

Please note that applications must be completed and submitted by 11:59 pm ET on the day prior to the close date listed on the job posting.Mission: Provide Superior Services that Inspire Community PrideVision: To be the Community of Choice in Tampa BayValues: Integrity, Collaboration, Passion, CreativityLargo's commitment to a High Performance Organization (HPO) model builds a flexible and resilient organization that intentionally builds leadership capacity at all levels of the organization.CITY OF LARGO ... Naturally A Great Place to Work!Closing:ContinuousSalary:$21.53 hourly rateJob Summary:This is an independent, advanced, technical position responsible for daily administrative operations, projects as assigned by the Department Director, and services of the Department. Employees in this class exercise considerable independent judgment while following established policies and procedures. General supervision is received from executive management.ESSENTIAL DUTIES AND RESPONSIBILITIES:All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay.LeadershipDemonstrates an understanding and reflection of the City’s mission, vision, and values and a commitment to achieve organizational goals aligned with the City’s strategic planChampions a high performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectivesArticulates strategic and innovative thinking and provides clarity to deliver superior servicesApproaches the job with enthusiasm and curiosity to promote a solutions-oriented work cultureManagementEffectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilitiesFollows suggested procedures to assure the highest standards of risk management, employee safety and risk avoidanceMay supervise subordinate staffTechnicalActs as a liaison with other departments, professional individuals/groups, and the public in matters pertaining to office programs or operations, and conveys information among division/department personnel using the most effective methodResponds to questions/complaints, researches problems, initiates problem resolution, and brings to conclusionManages and coordinates the records and filing system to be the most efficient and effective, using all available technology, with a focus on records automation; manages and organizes paper and electronic project management filesProvides administrative support to executive manager and department personnel; inputs, accesses, retrieves, and manages data to and from the City computer systemManages and coordinates department information flow to be the most efficient and effective, using all available technologyConducts research on technical information and compiles routine and special reportsPrepares forms independently and composes letters and memorandum for executive management signatureResponds to routine correspondence within established guidelinesResponsible for projects/programs as given by executive management, and for details and completion of project/programEngages in department's daily events and must be able to participate in creative solutions to any challenges that may ariseAnticipates departmental needs and plans accordinglyPerforms research for department and is resourceful in finding solutionsProcesses departmental documentation in accordance with City policies and procedures (i.e. payroll, training, and purchasing)Researches products/prices with vendors and obtains competitive price quotes; enters purchase order and blanket purchase order data into computer system, and maintains purchasing recordsManages the department's calendar and mail, plans and schedules meetings, conferences and travel arrangements, and sees that the executive manager is fully briefed on matters to be consideredTeam SkillsSupports honest and transparent decision-makingCollaborates with all team members in a way that builds upon ideas and takes personal accountability and ownership of projects, roles, and assignmentsOpenly exhibits a positive attitude, in words and action, and encourages others to do the samePerforms related work as required.EMERGENCY RESPONSE STATUS: As a condition of employment, City of Largo employees will be required to work as directed during an undeclared and/or a declared emergency. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description.MINIMUM QUALIFICATIONSEducation and Experience:High School Diploma or general education diploma (GED) and five (5) years of directly related, high volume administrative experience, or an equivalent combination of training and experienceBachelor's Degree in a business related field from an accredited college or university is preferredValid Driver's LicenseKnowledge, Skills, and Abilities:Proficiency with business software such as Microsoft Office products and WorkdayConsiderable knowledge and understanding of business English, spelling, punctuation, and mathematics, office practices and procedures, and project management theories and practicesKnowledge of basic accounting practicesSkilled in the application of research practices, modern administrative techniques, and the use of office applications and communicatingAbility to establish and maintain effective working relationships with employees, elected officials, vendors, and the publicAbility toutilize organizational problem solving skillsmaintain records in reference file and compose effective and accurate correspondenceunderstand contract terms and conditionsunderstand and apply applicable rules, regulations, policies, and proceduresthink cognitively and efficiently and adapt to changing technologylead and supervise activities of subordinate staff and manage office servicesinput, access, and retrieve data from a computerself motivate, work independently, and be resourcefulWORK ENVIRONMENT & PHYSICAL REQUIREMENTSWork Environment: 98% inside a climate controlled building, 2% outside which may include driving.Physical Requirements: The essential functions of the job require: sitting approximately six (6) hours per day, standing approximately one (1) hour per day, and walking approximately one (1) hour per day. The job also requires frequent: fine manipulations, reaching, grasping, and repetitive motion, and lifting/carrying objects weighing up to 15 pounds; with occasional bending/stooping, and lifting/carrying objects weighing up to 25 pounds. On rare occasions the work requires climbing, crawling, kneeling, pulling, and pushing.Sensory Requirements: Hearing: Ability to understand what others are saying in normal conversation and on the telephone. Speaking: Ability to communicate orally with others and speak effectively on the telephone. Seeing: Ability to see and read computer monitor and calculator screens, read fine and/or normal print, and drive.Driving Requirements: Requires occasional driving and possession of a valid Florida Driver's License.Technology: The work requires ability to operate telephones, smart phones, tablets, photocopiers, printers, desktop and/or laptop computers, calculators and all associated software. The work also requires proficiency with computer hardware and software programs including word, spreadsheet and/or database applications, internet applications, and database management.IMPORTANT INFORMATION:No - DRUG TESTING (Safety Sensitive)No - CHILDCARE FINGERPRINTINGYes - CREDIT CHECKYes - FDLE AND CJSTC SECURITY CLEARANCE: As mandated by the FDLE, CJSTC and the Largo Police Department, this position may be subject to additional security clearances due to access to the police department facility or police department's electronic data.About UsThe City of Largo is an exceptional place to work and live! As the third largest city in Pinellas County and the fourth largest in the Tampa Bay area, Largo offers the perfect blend of convenience and charm. Located near world-class beaches and top regional attractions, the City provides a picturesque natural setting and an outstanding quality of life.Largo’s award-winning parks system spans nearly 500 acres and includes 20 parks and 11 miles of scenic walking trails, offering abundant opportunities for outdoor recreation and connection with nature.About the OrganizationThe organization serves over 84 thousand residents and 3 thousand businesses by providing superior services that inspire community pride. The organization is made up of 12 departments with a shared strategic focus on sustainability, public health & safety, and community pride.Largo is committed to building a High-Performance Organization (HPO) model to intentionally support flexibility, resiliency, and leadership capacity at all levels of the organization. HPO empowers individuals to participate in meaningful projects and initiatives to promote employee and community engagement.As a national Top Workplace, Largo is recognized for its innovative, collaborative, and passionate workforce. Team members enjoy competitive pay, robust professional development opportunities, generous benefits and leave packages, and a healthy work-life balance.With its family-friendly atmosphere, tree-lined streets, and award-winning parks, Largo offers more than just a workplace, we offer a community. Every day, we work toward our vision of being the Community of Choice in Tampa Bay, Naturally!About our BenefitsTeam Members enjoy a comprehensive benefits package designed to support the health, wellness, and financial security of our team members. Benefits include medical, dental, and vision coverage; wellness programs; Flexible Spending Accounts (FSA) or Health Savings Accounts (HSA); paid life insurance; and AD&D coverage, with optional supplemental life insurance available.Full-time team members participate in a Defined Contribution 401(a) Plan with a generous City match. Public Safety team members participate in retirement plans outlined in their respective union agreements. All team members may enroll in optional Deferred Compensation 457(b) and/or Roth 457(b) plans.Additional benefits include 11 paid holidays, 24/7 access to fitness centers, tuition reimbursement, and ongoing professional development opportunities.For a complete overview of benefits, please review the City of Largo’s Largo Lifeline.