IT Fleet Administration Analyst

Computer Aid Inc.; Brooklyn Park (MN); Remote; USD 65,000 - 85,000; Full time

Job summary

A leading company is seeking an IT Fleet Administration Analyst with strong organizational skills and data analysis experience to manage onboard IT staffing and operations remotely. The role entails scheduling coordination, data reporting, and providing administrative support, making it essential for applicants to have advanced proficiency in Excel and Power BI. Interested candidates with a background in business administration or data analytics are encouraged to apply.

Qualifications

• Advanced proficiency in Excel and Power BI required.
• Experience in scheduling and HR systems preferred.

Responsibilities

• Manage staffing schedules and track crew movement.
• Analyze data to provide insights for process improvements.
• Coordinate candidate assessments and track onboarding progress.

Skills

Organizational Skills

Data Collection

Data Analysis

Excel

Power BI

Communication

Attention to Detail

Education

Bachelor’s degree in Business Administration

Data Analytics

Information Technology

Job description

IT Fleet Administration Analyst

Req number:

R5395

Employment type:

Full time

Worksite flexibility:

Remote

Who we are

CAI is a global technology services firm with over 8,500 associates worldwide and a yearly revenue of $1 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

We are looking for a motivated IT Fleet Administration Analyst ready to take us to the next level! If you have strong organizational skills with the ability to manage multiple priorities and meet deadlines and experience in data collection, analysis, and reporting, with advanced proficiency in Excel, Power BI, and other reporting tools, and are looking for your next career move, apply now.

Job Description

We are looking for an IT Fleet Administration Analyst to manage the onboard IT crew, helps with workforce management, scheduling and movement of people/travel for the onboard crew. This position will be full-time and remote

What You'll Do

Scheduling and Staffing Coordination

• Working together with the Workforce Planning team, Global Crew Readiness team, and the Manager Fleet Development and Administration, maintain and update staffing schedules for shipboard IT crew, ensuring timely coverage across all ships

• Crew movement validation: Alignment with approved port turnaround days, black-out periods, and operational priorities

• Coordinate large scale schedule updates for fleet changes, new builds, and special projects, working closely with project managers and other stakeholders

• Actively monitor staffing gaps, escalating to the Manager to address hiring or promotion needs proactively

Data Analysis and Reporting

• Gather and analyze staffing, scheduling, and onboarding data to identify trends, track progress, and provide actionable insights for process improvements

• Audit schedules and system data (e.g., JD Edwards Enterprise One) to ensure alignment, submitting corrections as needed to maintain accuracy

• Create reports, dashboards, and data summaries to support decision-making in staffing, training, and promotions

Administrative Support

• Working together with the Global Talent Attraction team and Manager, coordinate candidate assessments, including scheduling technical evaluations and interviews, and ensure candidates remain informed throughout the recruitment process

• Act as the primary contact for setting up training accounts and ensuring all new hires have the necessary IT Operational documentation and resources before their assignments

• Track onboarding progress and provide regular updates to the Manager and other stakeholders, ensuring smooth integration of new hires into the fleet

• Maintain organized records of training, certifications, and documentation for all crew members, ensuring compliance with company standards

Training and Development Support

• Assist the Manager in implementing and tracking training programs for onboard IT teams, ensuring accurate reporting of course completion and compliance

• Support the execution of coaching and development initiatives, including gathering and analyzing feedback to refine progression and training tools

• Monitor and report on the professional development of onboard IT crew, including tracking performance and progression milestones

• Performs other duties as required. This job description in no way states or implies that these are the only duties to be performed by employee occupying this position. Employees will be required to perform other job-related duties assigned by their supervisor or management.

What You'll Need

Required:

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines

• Experience in data collection, analysis, and reporting, with advanced proficiency in Excel, Power BI, and other reporting tools

• Excellent communication skills, both written and verbal, with the ability to collaborate across diverse teams in the English language

• Attention to detail and a commitment to data accuracy and integrity

• Familiarity with HR systems, onboarding processes, or scheduling software is an asset

• Discretion and professionalism in handling sensitive employee data

Preferred:

• Bachelor’s degree in Business Administration, Data Analytics, Information Technology, or a related field preferred

• Experience in a similar role within the maritime, hospitality, or travel industries

• Knowledge of shipboard operations or prior experience in a cruise line environment

• Exposure to project management or process improvement methodologies

Physical Demands

• Ability to safely and successfully perform the essential job functions

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to [e-mail] or (888) 824 – 8111.