IT Client Relationship Manager - 18 month term

VC3, Inc.; Northern (KY); Remote; USD 70,000 - 100,000; Full time

Benefits offered by this job

Flexibility

Well-being & Support

Grow with Us

People-First Culture

Transparent Leadership

Job summary

VC3, Inc. seeks an IT Client Relationship Manager for an 18-month term. You will be the primary client contact, coordinating with internal teams to ensure service delivery, handling escalations, and guiding client projects to successful completion.

You will build solid client relationships, analyze data to drive improvements, and help manage expectations, procurement, and billing while collaborating with a vcIO strategy and field resources.

Qualifications

• Proven ability to build and maintain client relationships.
• Strong data analysis and reporting capabilities.
• Experience in consultative selling and cross-functional collaboration.
• Excellent organizational and time-management skills.
• Experience with client-facing meetings and presentations.

Responsibilities

• Serve as primary point of contact with clients and internal teams.
• Manage client communications, escalations, meetings, and documentation.
• Monitor technology upgrade cycles, project schedules, and future client needs.
• Prepare and review client reports and metrics for stakeholders.
• Identify churn risks and develop proactive mitigation strategies.
• Support change management, incident response, and post-incident reviews.
• Assist with strategic planning and budget cycles for clients.

Skills

Relationship building

Data analysis

Consultative selling

Organization & time management

Presentation skills

Customer service

Education

Bachelor’s degree or diploma in related field

Job description

IT Client Relationship Manager - 18 month term

Department: Business Development

Employment Type: Full Time

Location: USA - Remote

Reporting To: Aimee Gratz

Description

At VC3, we don't just solve IT problems — we own them. We serve hundreds of municipalities and organizations across the United States and Canada, bringing IT to the people who need it most. We believe in earning trust, having a growth mindset, and delivering excellence every single time.

We're a team of doers, builders, and tech whisperers who live by 4 core values: Go Beyond | Own It | Be Curious| Serve as One

We pride ourselves on making IT personal, making IT easy, and getting IT right. And it all starts with our talented team that is committed to raising the bar.

The Impact you will have:

You will be the primary point of contact, partnering closely with clients and internal teams to identify opportunities for solving business problems via standards alignment, expectation setting and implementation. You will work directly with the client team and VC3 technical teams to ensure smooth and successful delivery of technical services. You will manage day-to-day requests such as escalations, client meetings, and document preparation. You will ensure high client satisfaction by keeping informed on technology upgrade cycles, project schedules and future client needs.

What you will be doing:

• Lead meetings with the client, to provide reports related to issue trending, ongoing/upcoming projects, system performance, change management, and potential technical improvements
• Prepare and review reports and metrics utilizing internal tools to present and share with the client as requested
• Measure client satisfaction, set and manage client expectations, discuss service agreements, and help manage client vendor relations
• Identify client churn risks to develop solution strategies with internal teams and service resources
• Advocate for the client in day-to-day operations, including support services, proactive maintenance, and procurement, work with internal teams to ensure client deadlines are met
• Assist with change management processes for the client, document escalations, and participate in internal meetings for effective resolution
• Participate in major incident response by coordinating resolution efforts, communicating effectively with stakeholders, assisting in post-incident reviews, and collaborating with internal and external teams to analyze operations and identify efficiency improvements
• Collaborate with Strategic Advisors / vCIO to help develop the strategic plan for clients by assisting with agreement updates, as well as help with workstation replacement strategy and client's planning and budget cycles
• Maintain Knowledge of technology products and services applicable to the client base, including hardware, software and VC3 services
• Assist with the onboarding and offboarding process for new clients and assist with client presentations and introductions to the VC3 way including meeting with clients at their office for check-ins and during onboarding process when necessary
• Contribute to client documentation with accuracy and ensure data integrity
• Ongoing participation in internal meetings such as huddles, L10s, training and company meetings
• Utilize automated systems when applicable to manage agreement reconciliation to ensure accurate billing
• Review and investigate invoices when necessary to ensure accuracy before approving - address invoice questions and concerns from clients.
• Invoicing review and approval, including assisting clients with billing inquiries and working closely with the VC3 finance and collection teams
• Additional duties as assigned

The tools you bring:

• Proven ability in relationship building, data analysis, consultative selling and collaboration
• Strong organizational, time management, presentation and customer service skills
• Minimum 3 years of relevant technical experience preferred but not required
• Degree or diploma in a related field preferred
• Knowledge of ITIL standards is preferred
• Experience with in-person and virtual client meetings required
• Experience with municipal clients/leaders a strong asset
• Go Beyond – you take that extra step to create moments that are unexpected but appreciated.
• Own It - You have the courage to do what's right, the resolve to take responsibility, and the grit to cross the finish line.
• Be Curious - You challenge the status quo and aim for continuous improvement and constant learning.
• Serve as One - You believe that together, we are greater than the sum of our individuals, and that teamwork is essential to success.

What's in it for you:

• Flexibility– We're remote-first, but not remote-only. Some roles include an onsite component, depending on team needs. We aim to give you the flexibility to do your best work, plus company-paid time off to help you thrive in work and in life.
• Well-being & Support - Caring for our team goes beyond the workday. We offer a range of benefits to support your overall well-being, from mental health and leave support through our Employee and Family Assistance Program, to financial wellness through company-matched 401(k)/RRSP plans. Whether it's today's needs or tomorrow's goals, we've got you covered.
• Grow with Us – Whether you're just getting started or ready to take the next step, we are committed to investing in your growth. We offer structured development through our Leadership Academy, monthly learning sessions, mentorship programs, learning reimbursements, internal career fairs, job shadowing, and personalized career-pathing to support internal mobility.
• People-First Culture – We live our values, support each other, and create a space where everyone belongs. We have a common goal of doing work that matters, with autonomy, recognition, and a mission to serve those who serve.
• Transparent Leadership – From open communication to clear company goals, our leaders are involved, and our managers are here to support your growth every step of the way.

Applicant selected will be subject to a criminal and department of motor vehicles background checks and must meet Criminal Justice Information Systems (CJIS) requirements post-employment.