IT Business Operations Analyst II

Fred Hutchinson Cancer Center (Fred Hutch); Seattle (WA); On-site; USD 80,475 - 120,682; Full time

Benefits offered by this job

Medical/Vision/Dental benefits

Tuition reimbursement

Paid vacation and sick leave

Job summary

Fred Hutchinson Cancer Center (Fred Hutch) in Seattle is looking for an IT Business Operations Analyst II to oversee administrative, financial, and operational activities within the organization. The ideal candidate will support management in ensuring smooth business processes.

Responsibilities include managing IT contracts, coordinating invoicing with Finance, and driving operational improvements across teams. A Bachelor's degree in business administration or finance along with at least 3 years of relevant experience is required. The position offers a competitive salary and a comprehensive benefits package.

Qualifications

• Minimum 3 years Business Operations/Finance experience.
• IT environment experience required.
• Experience with AI driving operational improvements preferred.

Responsibilities

• Manage IT licensing and maintenance contracts.
• Facilitate invoice validation and payment processing.
• Coordinate with Finance on billing preparations.
• Create purchase order requisitions for IT.
• Identify and implement process improvements.

Skills

MS Office proficiency

Problem-solving skills

Attention to detail

Communication skills

Education

Bachelor's degree in business administration/finance

Job description

IT Business Operations Analyst II

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The IT Business Operations Analyst II performs administrative, financial, and operational activities to ensure the departments core business processes run smoothly, are well managed and executed. The business operations analyst role is the anchor for the operations of the organization in support of management financial and operational processes. The Business Operations Analyst II will act as advisor to IT leadership providing insight on operational and financial issues.

Responsibilities

Operational

• Manage end to end process for all IT managed licensing and maintenance contracts.
• Facilitate process to ensure all invoices are validated, processed and payments made in a timely and accurate manner.
• Partner with department leadership and staff to provide guidance on processes related to vendor engagement.
• Coordinate with Finance team in billing preparation for external customers.
• Create purchase order requisitions for all of IT that are within the scope of the business operations.
• Collaborate with cross functional teams across the organization to investigate, troubleshoot and resolve budget/financial operational related errors and issues effectively.
• Identify process improvement areas and work across teams to identify solution and deliver improvements.
• Compile, validate and reconcile procard statements and receipts for departmental cardholders.
• Provide ongoing support to the business operations team and other areas of IT. This includes completing special projects, assignments and administrative tasks as required.
• Run chargeback process allocating IT charges across Fred Hutch.

Financial

• Prepare journal entries to support internal chargebacks as well as asset and invoice adjustments.
• Prepare ad-hoc financial reporting & guidance when requested by IT departments, Finance or Accounting.
• Support month end accounting close and ensure all deliverables are completed by required due dates. Responsibilities include the preparation of accruals, variance analysis and provide information to Accounting and Finance as necessary.
• Assist with the preparation of the annual budget and forecasting for IT.

Qualifications

Minimum Qualifications

• Bachelor's degree in business administration/finance or equivalent.
• Minimum 3 years Business Operations/Finance experience.
• IT environment experience.

Preferred Qualifications

• 3-5 years Business Operations/Finance experience. IT environment experience preferred.
• Experience with AI driving operational improvements.
• Highly proficient with MS Office applications, including Outlook, Word, Excel, SharePoint and PowerPoint.
• Excellent problem-solving, information gathering, and analysis skills.
• Natural ability to work in a fast-paced, ambiguous environment.
• Highly organized and have a demonstrated ability to plan, prioritize time, and execute on deliverables.
• Very detail oriented and work with a high degree of accuracy.
• Excellent interpersonal skills and professional diplomacy.
• Excellent verbal and written communication skills.
• Strong business acumen in the area of financial operations in an IT environment.
• Proven ability and drive to identify and implement process improvements.
• Takes a proactive approach to dealing with ambiguity, seeks out and creates clarity.

The annual base salary range for this position is from $80,475 to $120,682, and pay offered will be based on experience and qualifications.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.