IT Business Manager (Hybrid)

University of California - Merced; Merced (CA); On-site; USD 117,000 - 135,000; Full time

Job summary

University of California - Merced seeks an IT Business Manager to lead financial and administrative operations for the Office of Information Technology. You will oversee budgeting, reporting, procurement, vendor management, and cost-sharing for enterprise software, while guiding a team to deliver timely, compliant outcomes.

The ideal candidate communicates complex financial information clearly and manages resources to support divisional priorities with a service-oriented leadership style.

Qualifications

• Bachelor's degree in a related field from an accredited institution; and/or
• Advanced degree in a related field from an accredited institution; and
• 3 years of progressively responsible related experience or 5 years equivalent progressively related education, experience/training (required).
• Excellent oral and written communication skills, including the ability to effectively present complex financial topics to individuals and groups with varied levels of understanding.
• Extensive experience managing budgets, accounting, and reconciliation in an enterprise financial management software, preferably Oracle Financials and Smartview interfaces.
• Comprehensive knowledge of financial policies, practices and systems, budgeting and reporting techniques; human resources planning, accounting.
• Strong interpersonal skills and ability to work effectively across the organization at all levels; ability to interact with diverse populations.
• Client services oriented; good listening, critical thinking, and analytical skills.
• Highly organized with the ability to create and maintain reliable processes.
• Strong skills in use of spreadsheet and database software.
• Demonstrated skill in managing and developing subordinate staff.
• Demonstrated ability to understand, articulate and adapt to university budgetary, accounting, payroll, and purchasing policies and practices.
• Thorough knowledge and understanding of IT technology components, IT services, key technology financial issues, including key variables and cost drivers.
• Knowledge of IT hardware and software support licensing models.
• Proven experience managing vendors and tracking multi-year contracts.
• Professional certification (preferred).

Responsibilities

• Financial Reporting: Manages, analyzes, and reports on divisional finances; tracks actual expenses and personnel costs.
• IT Operations: Oversees procurement, invoicing, cost transfers, expense approvals, and software vendor management.
• People Management and Team Operations: Directs and manages the day-to-day operations of the OIT Business Office; develops staff and sets priorities.

Skills

Communication skills

Interpersonal skills

Client service oriented

Budgeting & accounting

People management

Process optimization

Strategic direction

Vendor management

Problem solving

Education

Bachelor's degree

Advanced degree

3+ years related experience

Tools

Oracle Financials

Smartview

Job description

Job Details

Location: Merced

Contract: Full Time

Salary range: $117,000 - $145,800. The salary range the University reasonably expects to pay for this position is $117,000 - $135,000/yr.

Hybrid work schedule required: Position is approved for a hybrid work schedule which requires incumbent to work a specific number of days in the Downtown Merced office.

Initial applicant review will take place on or around August 12th and posting may close any time after that date without notice.

About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked in the top 30 among the best public universities in the nation by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced is uniquely equipped to provide world class educational opportunities to dynamic and enterprising students in the Valley and throughout the state. In partnership with UC San Francisco, UC Merced has launched a rigorous medical education program that will supply the Valley with culturally competent providers dedicated to improving local access to quality care. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and is accelerating the continued economic development of the region.

About the Job

Reporting to the Deputy CIO, the IT Business Manager leads a team of financial and administrative professionals that support general business operations for the Office of Information Technology.

This role is broadly responsible for the divisional budget, projecting and tracking expenses to provide accurate financial reporting on a regular basis. The IT Business Manager also oversees procurement, reconciliation, invoicing, cost transfers, expense approvals, and other accounting processes associated with divisional operations; directs software vendor management, licensing, and cost-sharing processes; and coordinates with UC Merced partners to ensure compliant, timely outcomes aligned to divisional priorities.

The ideal candidate is a seasoned communicator who can effectively distill complex financial information to inform divisional decision-making and a service-minded people-manager who values process and efficiency.

Key Responsibilities

1. Financial Reporting: Manages, analyzes, and reports on divisional finances associated with global IT costs, department operations, and student/staff personnel costs. Tracks actual expenses and personnel costs to budget, providing a clear and accurate picture of divisional financial status on a monthly basis. Creates and presents executive summaries of divisional finances to OIT and campus leadership. Creates multi-year models to plan for recurring campus IT costs and equipment refresh cycles.
2. IT Operations: Manages procurement, reconciliation, invoicing, cost transfers, expense approvals, and other accounting processes associated with divisional operations. Oversees software vendor management, tracks renewals, and manages software cost-sharing for a variety of enterprise software solutions. Seeks advice and input from campus resources when necessary and provides strategic direction and innovative approaches to problem resolution to OIT leadership. Coordinates with UC Merced Budget, Procurement, Accounting, and Human Resources to ensure budget reporting, procurement, licensing, vendor relations, receiving, expense tracking, accounting, and human resources activities are managed toward timely and effective outcomes aligned to divisional priorities. Collaborates with and advises divisional leadership to ensure understanding of and adherence to policies and procedures associated with OIT operational and project-based activity.
3. People Management and Team Operations: Directs and manages the day to day operations of the OIT Business Office through direct reports and their subordinate staff. Selects, develops, and evaluates personnel to ensure the efficient business operations are maintained. Establishes work priorities, practices and procedures involving operational standards, personnel requirements and general administrative aspects of the team's business systems. Develops, documents, and maintains efficient, transparent, and service-minded business practices that drive operational efficiency.

*LI-RM1

Qualifications

• Bachelor's degree in a related field from an accredited institution; and/or
• Advanced degree in a related field from an accredited institution; and
• 3 years of progressively responsible related experience or 5 years equivalent progressively related education, experience/training (required).
• Excellent oral and written communication skills, including the ability to effectively present complex financial topics to individuals and groups with varied levels of understanding.
• Extensive experience managing budgets, accounting, and reconciliation in an enterprise financial management software, preferably Oracle Financials and Smartview interfaces.
• Comprehensive knowledge of financial policies, practices and systems, budgeting and reporting techniques; human resources planning, accounting.
• Strong interpersonal skills and ability to work effectively across the organization at all levels; ability to interact with diverse populations.
• Client services oriented; good listening, critical thinking, and analytical skills.
• Highly organized with the ability to create and maintain reliable processes.
• Strong skills in use of spreadsheet and database software.
• Demonstrated skill in managing and developing subordinate staff.
• Demonstrated ability to understand, articulate and adapt to university budgetary, accounting, payroll, and purchasing policies and practices.
• Thorough knowledge and understanding of IT technology components, IT services, key technology financial issues, including key variables and cost drivers.
• Knowledge of IT hardware and software support licensing models.
• Proven experience managing vendors and tracking multi-year contracts.
• Professional certification (preferred).

Background Check

Background check required.

Policy Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Smoke and Tobacco Free Policy: The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify: All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule: For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/