IT Asset & Procurement Manager

twentysix; New York (NY); Hybrid; USD 92,000 - 105,000; Full time

Benefits offered by this job

Unlimited paid time off

401k with company matching and no vest

Annual bonuses

Generous medical plan

Paid parental leave

Job summary

Known in NYC is seeking an IT Asset & Procurement Manager to oversee technology spend, asset lifecycles, and vendor relationships. You will partner with IT and Finance to optimize procurement, manage hardware and software assets, and enforce security and ISO-compliance standards.

The role includes forecasting technology budgets, negotiating contracts, managing SaaS licenses, and supporting enterprise applications while ensuring cost efficiency and alignment with the company’s 'There’s always a

Qualifications

• 5+ years in IT Asset Management, Procurement, or IT Operations.
• Experience forecasting IT spend and partnering with Finance.
• Proven vendor contract negotiation and cost-saving track record.
• Technical background administering enterprise apps and asset lifecycles.
• Knowledge of IT security and ISO compliance.
• Experience supporting infrastructure/service delivery teams.
• Detail-oriented, analytical, and independent worker.

Responsibilities

• Oversee Hardware and Software Asset Management; track assets; manage procurement lifecycles; audit software licenses.
• Forecast technology spend; manage IT budget; handle invoices and cost tracking with Finance.
• Track, control, and optimize IT asset spend; manage SaaS license usage.
• Lead hardware/software procurement and renewals; negotiate contracts; manage vendor relationships.
• Oversee resale or recycling of outdated laptops and IT equipment, including data destruction.
• Own asset management systems and administer related enterprise applications.
• Support IT team with hardware repairs and vendor support; manage SLAs.
• Conduct security reviews and manage ISO-related tasks; enforce asset policies.

Skills

Asset Management

Procurement

Budget Forecasting

Vendor Negotiation

Software Asset Management

Security & Compliance

ISO Compliance

Enterprise Applications

Infrastructure Support

Job description

WE HAVE CREATED A WORLD WHERE ART AND SCIENCE ARE BEST FRIENDS

Known is a modern marketing company engineered for the unprecedented opportunities and challenges facing marketers today. We are about 200+ people strong, pairing PhD data scientists with award-winning creatives, strategists, engineers and expert research teams to produce some of the most innovative and cutting-edge creative work in culture. We believe that when creative truly collaborates with science, strategy, and technology, amazing things can happen.

Ad Age touted that “Known may be the ultimate example of a full-service agency,” and honored us with two prestigious recognitions this year: #3 on The A-List as one of the top agencies in the world, and Ad Age’s Data & Insights Agency of the year for the second year in a row. Without our incredible partnerships with our clients, spanning across the leading brands in finance, technology, entertainment, media, CPG, real estate, and many other categories, honors like this could not be possible, and also have helped us earn additional awards and recognitions over the years like: Emmys, Clios Entertainment and Sports Awards, Effies, Cannes Lions Awards, ProMax Agency of the Year, and Digiday’s Most Innovative Media Agency to name a few.

We couldn’t create this award-winning work without seeking out and hiring the best talent. What does it mean to be a Knowner? We are curious innovators, knowledge-hunters who are constantly challenging ourselves to do better and be better for our clients, for our team and for our world at large.

BUT ENOUGH ABOUT US, LET'S TALK ABOUT YOU

As our IT Asset & Procurement Manager, you oversee Known’s technology financial planning, procurement, and asset lifecycles. Acting as the primary liaison between the IT and Finance teams, you manage organization-wide technology spend, sourcing, vendor management, and cost-saving initiatives to support our team. In addition to hardware and software asset management, you will assist with SaaS application administration, enforcing security and ISO-compliance standards, and supporting our IT organization.

WHAT YOU’LL DO

• Asset Management: Oversee Hardware and Software Asset Management. Track physical assets, manage procurement lifecycles, and audit software licenses to align seat counts with business requirements.
• Purchasing & Financial Management: Forecast technology spend and manage the IT budget. Handle budget accruals, track costs, and collaborate with Finance regarding invoices and technology expenditures.
• Cost Management: Track, control, and optimize IT asset spend across the full lifecycle, from acquisition and licensing through maintenance and disposal, to minimize waste, ensure budget accuracy, and maximize return on IT investments. Ensure prudent SaaS license management.
• Procurement & Vendor Management: Lead hardware and software procurement and renewals. Assist with contract negotiations, execute procurement projects, and manage vendor relationships to optimize costs and vendor utilization.
• Asset Disposal: Oversee the resale or recycling of outdated laptops and IT equipment, including data destruction.
• Application Administration: Own asset management and systems related to asset management and procurement. Assist with administration and management of specific enterprise applications.
• IT Support: Support the IT team and staff with hardware repairs and vendor support, including management of support agreements and ensuring vendor SLAs.
• Security & Compliance: In conjunction with the Security and Audit teams, conduct security reviews and manage ISO-related tasks. Track internal vendor security and maintain IT asset management policies and procedures.

WHO YOU ARE AND WHAT YOU HAVE

• 5+ years of experience in IT Asset Management, IT Procurement, or IT Operations.
• Experience in budget forecasting, managing IT spend, and working directly with Finance departments.
• Proven ability to negotiate vendor contracts, manage software renewals, and execute cost-saving initiatives.
• Technical background with experience administering enterprise applications, managing hardware lifecycles, and applying Software Asset Management (SAM) best practices.
• Working knowledge of IT security and ISO-compliance standards.
• Experience supporting device and system management for Infrastructure and Service Delivery teams.
• Detail-oriented and analytical, with the ability to work independently and align with our core value: “There’s always a better way.”

ADDITIONAL INFORMATION

• Hybrid 3-4 days/week in NYC Office

SOME OF OUR PERKS

• Unlimited paid time off
• 401k with company matching and no vesting period
• Annual bonuses
• Generous medical plan
• Paid parental leave

ONE LAST THING TO ASK YOURSELF

All this might sound great, but you’re probably still wondering, “Would I be a good fit for Known?” or “Would Known be a good fit for me?” Our culture is propped up by four values that we aspire to every day: We are one team. We see the good. We never stop learning. There’s always a better way. At Known we are setting out to build something more than just a company. We are building a legacy filled with exceptionally talented people with a kaleidoscope of backgrounds, experiences, and origin stories who feel encouraged and empowered to bring their whole selves to work, and to partner with us in molding and shaping our culture through our values.

Known is an equal opportunity employer and does not discriminate against employees or qualified job applicants on the basis of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or locally protected class.

The base salary for this position is $92K-$105K.

This range is posted in compliance with state and municipal Pay Transparency laws. In addition to base compensation, this role is eligible to receive additional Known benefits.