ISSD Lead Administrator

Brookhaven National Laboratory; New York (NY); Hybrid; USD 92,000 - 125,000; Full time

Benefits offered by this job

Flexible work arrangement

Hybrid on-site/remote work

Job summary

Brookhaven National Laboratory seeks an ISSD Lead Administrator to direct administrative operations across the Directorate and serve as the primary resource to the ISSD Associate Laboratory Director. This role leads a distributed team supporting ISSD’s divisions and programs and is accountable for building a high-performing administrative organization.

The successful candidate mentors staff, sets expectations, allocates resources, and develops consistent practices while building strong

Qualifications

• Bachelor’s degree or equivalent experience with seven years of progressively complex admin responsibilities.
• Proven success managing multiple administrative professionals, setting priorities and coaching.
• Ability to lead admin operations for a diverse portfolio with differing priorities.
• Strong leadership and interpersonal skills to influence and build relationships.
• Strategic thinking to translate priorities into staffing, processes, and decisions.
• Extensive knowledge of admin practices across multiple functional areas.
• Excellent organizational, analytical, decision-making, written and verbal communication.
• Proficiency with Microsoft Office 365 and SharePoint; ability to prepare reports and analyses.
• Experience with financial transactions, procurement, travel, records management, and workforce administration.
• Commitment to safety, ethics, and accountability.

Responsibilities

• Lead the ISSD administrative organization, including supervision, coaching, development, performance management, and workload coordination.
• Collaborate with the ALD and Division leadership to anticipate needs and allocate resources.
• Establish and improve consistent administrative practices, service standards, and cross-training.
• Serve as the primary administrative resource to the ALD and DCOO with discretion.
• Resolve complex issues involving personnel, procurement, finance, travel, facilities, and records.
• Analyze information to develop reports, recommendations, and solutions for leadership.
• Oversee Directorate administrative activities—financial transactions, travel, meetings, visitors, SharePoint, and communications.
• Build partnerships across ISSD and Laboratory organizations to foster a collaborative culture.

Skills

Leadership

Supervision

Change management

Strategic thinking

Communication

Office 365

SharePoint

Procurement systems

Financial transactions

Travel management

Education

Bachelor's degree or equivalent

Experience supervising行政

Tools

Office 365 Suite

SharePoint

Procurement systems

Job description

ISSD Lead Administrator### ISSD Lead AdministratorApply: Upton, NY: Full time: Posted Today: JR102743The ISSD Lead Administrator provides leadership and direction for administrative operations across the Directorate and serves as the primary administrative resource to the ISSD Associate Laboratory Director (ALD). This position leads a distributed team of administrative professionals supporting ISSD's divisions and programs and is accountable for building a high-performing, collaborative administrative organization that effectively supports a diverse scientific and operational portfolio.The successful candidate will be an experienced leader with demonstrated success directing administrative professionals in a complex organization. This role requires the ability to mentor staff, establish clear expectations and accountability, allocate resources across changing organizational priorities, develop consistent administrative practices, and build strong partnerships with division leadership and Laboratory organizations. The Lead Administrator will balance Directorate-wide priorities with the individual operational requirements of ISSD's divisions and programs.## **Essential Duties and Responsibilities*** Lead the ISSD administrative organization, including supervision, coaching, development, performance management, workload coordination, and accountability for administrative staff across the Directorate.* Work with the ALD and Division leadership to anticipate organizational needs and effectively allocate administrative resources across changing priorities; identify staffing, capability, and coverage gaps and implement solutions.* Establish and continuously improve consistent administrative practices, service standards, cross-training, knowledge sharing, and backup coverage across ISSD while accommodating differing divisional and programmatic requirements.* Serve as the primary administrative resource to the ALD and Directorate Chief Operations Officer (DCOO), independently addressing complex and sensitive administrative and organizational matters with discretion and sound judgment.* Lead resolution of complex issues involving personnel, procurement, finance, travel, facilities, records, and other business functions, ensuring compliance with Laboratory policies, internal controls, and DOE requirements.* Analyze organizational information and develop reports, presentations, recommendations, and solutions supporting ISSD leadership, strategic planning, and special initiatives.* Provide oversight of Directorate administrative activities, including authorized financial transactions, leadership travel, meetings and events, visitors, communications, SharePoint, and other shared functions.* Build strong partnerships across ISSD and Laboratory organizations and foster a collaborative, responsive, customer-focused administrative culture.## **Required Knowledge, Skills, and Abilities*** Bachelor’s degree in a related business field, or equivalent experience generally determined at a 2:1 ratio of experience to college education, plus seven years of related work experience showing progressively more complex responsibilities in substantive and relevant administrative or business operations roles, including demonstrated formal supervisory experience. Additional education in fields specifically related to the position requirements may offset qualifying experience.* Demonstrated success managing multiple administrative professionals, including setting priorities, balancing work, coaching and developing employees, managing performance, and building effective teams.* Demonstrated ability to lead administrative operations supporting a diverse portfolio of organizations, programs, or activities with differing requirements and priorities.* Strong leadership and interpersonal skills, including the ability to influence, manage change, resolve conflict, and build productive relationships across organizational boundaries.* Demonstrated strategic thinking and ability to translate organizational priorities into staffing, resource, process, and operational decisions.* Extensive knowledge of administrative and business practices across multiple functional areas and demonstrated ability to independently resolve complex operational issues.* Excellent organizational, analytical, decision-making, written, and verbal communication skills, with sound judgment and discretion in handling sensitive information.* Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, with the ability to prepare reports, presentations, communications, and data-based administrative analyses.* Experience using business and administrative systems for financial transactions, procurement, travel, records management, and/or workforce administration.* Demonstrated commitment to working safely, acting ethically, and taking personal accountability for operational excellence## **Preferred Knowledge, Skills, and Abilities*** Experience leading a distributed administrative organization in a national laboratory, research institution, university, government, engineering/technology, or similarly complex environment.* Demonstrated ability to leverage modern workplace technologies, including cloud-based collaboration, workflow, automation, and AI-enabled tools, to improve the efficiency, consistency, and quality of administrative operations.* Knowledge of BNL administrative policies, DOE requirements, and financial, procurement, travel, personnel, and records-management processes.* Experience supporting executive leadership and leading organizational improvement, change-management, or administrative process-improvement initiatives.**Additional Information:*** This position is eligible for consideration of a flexible work arrangement (hybrid on-site/work-from-home: four days on-site and one day work-from-home per week)* This position is not eligible for visa sponsorship Brookhaven National Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $91600 - $125000 / year. Salary offers will be commensurate with the final candidate’s qualification, education and experience and considered with the internal peer group. **Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at** **BNL | Benefits Program** Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory – view more information at www.bnl.gov/real-id. This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act. **Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews**. As a U.S. Department of Energy laboratory, Brookhaven National Laboratory requires employees to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential in accordance with Homeland Security Presidential Directive 12 (HSPD-12) requirements. The credentialing process is completed as part of onboarding and enables access to DOE facilities and information systems. As a condition of employment, the selected candidate must be able to obtain and maintain a UPIV credential. These requirements are established under DOE Order 206.2 Chg. 2, *Identity, Credential, and Access Management (ICAM-* Identity, Credential, and Access Management (ICAM)*)*, and DOE Order 473.1A- Physical Protection Program- Physical Protection Program. **About Us**Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory. **Equal Opportunity/Affirmative Action Employer**Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. \\*VEVRAA Federal Contractor BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file