Island Education Ops Coordinator

Catalina Island Conservancy; Avalon (CA); On-site; USD 49,000 - 54,000; Full time

Job summary

Catalina Island Conservancy seeks an Education Operations Coordinator to provide day-to-day operational and logistical support for the Education Department on Catalina Island. This onsite role works across offices and field sites, coordinating resources, vehicles, site-readiness, and program logistics to ensure safe, organized experiences for visitors and staff.

Reporting to the Director of Education, the role involves cross-team collaboration, scheduling, and maintaining spaces and systems to

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Commercial driver’s license with passenger endorsement, or willingness to obtain within a reasonable period after hire.
• At least one year of experience in office administration, logistics coordination, operations support, hospitality, recreation, education, or related fields.
• Familiarity with Catalina Island.

Responsibilities

• Provide day-to-day administrative and logistical support to the Director of Education and the Education team.
• Coordinate printing, meeting materials, agendas, presentations, and presentation packets.
• Manage room reservations, meeting logistics, and scheduling needs.
• Assist with calendar coordination and departmental communications.
• Track departmental action items and assist with follow-up on assigned tasks.
• Maintain department files, records, and shared organizational systems.
• Assist with onboarding logistics for interns, volunteers, seasonal staff, and new employees.
• Support purchasing, supply ordering, inventory management, and office organization.
• Coordinate scheduling and use of Education Department vehicles.
• Serve as the primary lead for vehicle cleanliness, organization, and readiness.
• Monitor vehicle supply needs, fuel levels, maintenance schedules, mileage logs, and service appointments.
• Assist with transportation logistics for programs, events, and field experiences.
• Support safe and professional transportation operations across all Education programs.
• Support field trips, community engagement, public programs, and Wrigley Memorial & Botanic Garden logistics.
• Coordinate equipment, materials, and resource preparation.
• Assist with event setup, breakdown, and operational support.
• Ensure Education office spaces are organized, prepared, and appropriately supplied.
• Provide boots-on-the-ground support at Education sites as needed.
• Help maintain welcoming, safe, and professional educational spaces for visitors, students, and community members.
• Coordinate minor site maintenance needs and communicate larger maintenance concerns to appropriate staff.
• Serve as a communication and coordination hub for Education Department operations.
• Assist with scheduling and logistical coordination across Education.
• Support implementation of departmental systems, workflows, and operational improvements.
• Help identify and resolve operational bottlenecks.
• Provide logistical support for department initiatives and special projects.

Skills

Organizational skills

Communication skills

Multitasking

MS Office

Teamwork

Outdoor work

Professionalism

Education

Bachelor's degree or equivalent

Commercial driver’s license

Experience in office administration

Familiarity with Catalina Island

Job description

Catalina Island Conservancy seeks an Education Operations Coordinator to provide day-to-day operational and logistical support for the Education Department on Catalina Island. This onsite role works across offices and field sites, coordinating resources, vehicles, site-readiness, and program logistics to ensure safe, organized experiences for visitors and staff.

Reporting to the Director of Education, the role involves cross-team collaboration, scheduling, and maintaining spaces and systems to