Irrigation Division Administrator

Steadfast Alliance; San Antonio (FL); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

Dental insurance

Vision insurance

Paid time off and holidays

Career growth opportunities

Team-oriented environment

Job summary

Steadfast Contractors Alliance in San Antonio, Florida, is seeking an Irrigation Division Administrator to support daily operations, balancing office and field work. You will manage scheduling, documentation, and coordination between office and field crews, with a focus on accuracy and efficiency.

Strong Excel skills, attention to detail, and a willingness to learn irrigation systems are essential. Valid driver’s license and comfort with project tracking and billing support are also expected.

Qualifications

• Strong proficiency in Microsoft Excel (formulas, pivot tables, data entry, etc.).
• Willingness to learn irrigation system components, controls, and field operations.
• Prior experience in irrigation, landscaping, or construction administration preferred but not required.
• Knowledge or experience with irrigation software a plus (e.g., Hydrawise, Rain Bird IQ, Weathermatic SmartLink, etc.).
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to balance office tasks with field responsibilities as needed.
• Valid driver’s license required.

Responsibilities

• Assist with daily coordination of irrigation division activities, including scheduling, work orders, and field support.
• Create and maintain spreadsheets, reports, and project tracking tools in Excel.
• Support material ordering, inventory tracking, and job costing documentation.
• Work closely with managers and field crews to ensure accurate communication and documentation between the field and office.
• Assist in system setups, inspections, and minor field verifications as needed.
• Learn and utilize irrigation management and scheduling software (experience with irrigation platforms is a plus).
• Help analyze irrigation data to improve efficiency and performance.
• Maintain accurate digital records and assist with billing documentation as needed.

Skills

Excel

Pivot tables

Data entry

Attention to detail

Communication

Organizational skills

Willingness to learn

Driver’s license

Microsoft Office

Tools

Hydrawise

Rain Bird IQ

Weathermatic SmartLink

Job description

Irrigation Division Administrator
Location: San Antonio, Florida
Company: Steadfast Contractors Alliance

About Us

Steadfast Contractors Alliance is a leading provider of landscape and irrigation services across the Greater Tampa Bay area. Our success is built on teamwork, integrity, and excellence in every detail. We’re looking for a motivated and detail-oriented Irrigation Division Administrator to join our team and help manage both the administrative and operational sides of our irrigation division.

Position Overview

The Irrigation Division Administrator will play a key role in supporting daily operations—balancing both office and field work. This position requires strong organizational skills, proficiency in Excel, and a willingness to learn the ins and outs of irrigation systems. The right candidate will thrive in a fast-paced environment, enjoy problem-solving, and be eager to grow alongside a skilled team of irrigation professionals.

Key Responsibilities

• Assist with daily coordination of irrigation division activities, including scheduling, work orders, and field support.
• Create and maintain spreadsheets, reports, and project tracking tools in Excel.
• Support material ordering, inventory tracking, and job costing documentation.
• Work closely with managers and field crews to ensure accurate communication and documentation between the field and office.
• Assist in system setups, inspections, and minor field verifications as needed.
• Learn and utilize irrigation management and scheduling software (experience with irrigation platforms is a plus).
• Help analyze irrigation data to improve efficiency and performance.
• Maintain accurate digital records and assist with billing documentation as needed.

Qualifications

• Strong proficiency in Microsoft Excel (formulas, pivot tables, data entry, etc.).
• Willingness to learn irrigation system components, controls, and field operations.
• Prior experience in irrigation, landscaping, or construction administration preferred but not required.
• Knowledge or experience with irrigation software a plus (e.g., Hydrawise, Rain Bird IQ, Weathermatic SmartLink, etc.).
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to balance office tasks with field responsibilities as needed.
• Valid driver’s license required.

Benefits

• Competitive pay based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• Career growth opportunities within the division
• Supportive and team-oriented work environment