IP Litigation Specialist

Dickinson Wright; United States; Remote; USD 50,000 - 80,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) and profit sharing plans

Paid vacation

Parental leave

Job summary

A national law firm in the United States is seeking an IP Litigation Specialist to support attorneys with administrative tasks and manage legal documentation. Ideal candidates will have experience in patent litigation and strong proofreading skills. This role involves maintaining attorney calendars, managing e-filing, and ensuring confidentiality of client matters. The firm offers a robust benefits package for eligible full-time employees, including health insurance and 401(k) plans.

Qualifications

• Preferably have Patent Litigation experience in Federal District Court.
• Previous experience with the ITC is preferred.
• Prior experience supporting Attorneys with IPR before the PTAB is preferred.
• Possess the ability to read and write for proofreading purposes.
• Have one to two years of job experience in a law office.
• Possess the ability to transcribe at a level of 70 wpm.

Responsibilities

• Support attorneys by performing administrative tasks.
• Draft legal documents and correspondence.
• Maintain attorney calendars and schedule appointments.
• Manage e-filing of documents timely.

Skills

Patent Litigation experience

Inter Partes Review support

California State Court filing experience

Proofreading skills

Transcription skills

Organizational skills

Interpersonal skills

Detail-oriented

Education

High school diploma or equivalent

Job description

Summary

Staff designated at Dickinson Wright PLLC (“the Firm”) as IP Litigation Specialist are under the general supervision of the attorneys to whom they are assigned as well as the Office Administrator and Chief Human Resources Officer. According to established policies and procedures, they perform a variety of secretarial/administrative. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.

Essential Duties and Responsibilities

• Support clients, attorneys and other staff members by performing an administrative role and handling detail-oriented and critical tasks;
• Operate a computer, word processor and typewriter, transcribe dictation, photocopier, fax machine, telephone and other office equipment;
• Draft correspondence, memoranda and other legal documents;
• Communicate with attorneys and clients via email, fax and/or telephone;
• Screen telephone calls and record messages;
• Read, sort and date incoming mail. Ensure that outgoing mail is timely delivered. If necessary, route mail to specific service and follow-up on timely delivery;
• Open new files, requests conflict of interest checks and maintain all client and general files, maintain records and filing systems. Conduct periodic review for possible storage of older files, prepare files to be closed;
• Receive clients and visitors, maintain good public relations with clients, observe confidentiality of attorney-client relationship;
• Process bills, proof billing sheets, review and edit bills;
• Manage attorney expenses;
• Work closely with administrative support staff (word processing, receptionists, etc.);
• Perform overload typing, filing or photocopying as time permits and as requested by other attorneys or the personnel director;
• Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring legal matters, fines, and filing requirements, monitoring evidence-gathering, anticipating changes in litigation or transaction preparation requirements. Maintain deadline reminder systems;
• Manage the e-filing of documents in a timely manner;
• Represents attorney by communicating and obtaining information, follow-up on delegated assignments, knowing when to act and when to refer matters to attorney.

Qualifications, Skills and Abilities Required

• Preferably have Patent Litigation experience in Federal District Court;
• Previous experience with the ITC (International Trade Commission) is preferred;
• Prior experience supporting Attorneys with IPR (Inter Partes Review) before the PTAB (Patent Trial and Appeal Board) is preferred;
• Previous California State Court filing experience is preferred;
• Possess the ability to read and write in order to proofread typed material for grammatical, typographical or spelling errors of routine law office correspondence and legal case matters;
• Perform non-complex arithmetic calculations when verifying calculations on forms and documents, at a level normally acquired through completion of high school or equivalent;
• Have approximately one to two years with the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision;
• Possess the ability to transcribe legal documents, correspondence and reports from rough draft, or transcription at a level of 70 wpm;
• Possess the ability to organize and prioritize numerous tasks and complete them under time constraints;
• Possess interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact;
• Possess interpersonal skills necessary in order to communicate by telephone and provide information with ordinary courtesy and tact;
• Possess the ability to be detail-oriented and handle multiple tasks simultaneously;
• Possess the ability to organize and prioritize numerous tasks and distribute work to ensure completion under prescribed constraints;
• Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties;
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

Working Conditions

Normal law office environment with little exposure to noise, dust, temperature.

Benefits

Dickinson Wright offers a generous benefits package for eligible fulltime employees within our U.S. offices, including health, dental, and vision; 401(k) and profit sharing plans; paid vacation; and parental leave. Additional elective programs include: a health flexible spending account, a health savings account, identity theft protection, a dependent day care reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, an employee assistance program, and emergency travel assistance.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.