IP Litigation Legal Assistant

Integr8staff; Menlo Park (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Integr8staff is looking for an Intellectual Property Litigation Legal Assistant in Menlo Park, CA. The successful candidate will have at least 4 years of litigation experience in a law firm and strong knowledge of patent litigation procedures.

This role requires handling various legal documents, coordinating court schedules, and working directly with attorneys. Candidates must be proficient in Microsoft Office Suite and have strong attention to detail. This position is full-time and on-site.

Qualifications

• Minimum of 4 years of litigation experience in a law firm.
• Experience with document productions and e‑discovery.
• Ability to handle multiple projects with changing priorities while working independently.

Responsibilities

• Format, edit, and manage legal documents.
• Schedule and coordinate court dates and filing deadlines.
• Conduct conflict checks and handle new matters.

Skills

Litigation experience

Attention to detail

Time management skills

Knowledge of court procedures

Proficiency in Microsoft Office Suite

Education

High school diploma or equivalent

Tools

Windows 10

Adobe Acrobat

Document management systems

Job description

Job Title

Intellectual Property Litigation Legal Assistant

Location

Menlo Park, CA

Employment Details

• Full Time, 100% On-site
• Salary Range: 90k-120k, DOE
• Non-Exempt, Overtime Eligible

Job Summary

Integr8staff is seeking an IP Litigation Legal Assistant with strong patent litigation and PTAB filing, trial procedures, federal, state and appellate court rules and procedures to support with preparing and filing legal documents, calendar and travel management, case management, and billing.

Responsibilities

• Format, edit, and manage legal documents, including pleadings and discovery.
• Schedule and coordinate depositions, court dates, filing deadlines, calendars, appointments, meetings, travel arrangements, and related planning.
• Conduct conflict checks and handle new matters, including preparing engagement letters and managing client and case documents.
• Work closely with attorneys and paralegals to prepare and file official correspondence using the firm’s standards and procedures.
• Communicate regularly with the team.
• Handle multiple projects, often in a fast‑paced, high‑pressure environment, requiring prioritization and flexibility.
• Proactively manage casework and assignments, ensuring all deadlines are met in a timely manner. Communicate calendar and docket updates to the Docket & Calendar Team.
• Double check work product before presenting to attorney for review and again before sending or filing.

Requirements

• A minimum of 4 years of litigation experience in a law firm.
• A high school diploma or equivalent is required, plus substantial and relevant work experience.
• Experience with document productions and e‑discovery.
• Strong working knowledge of Superior and Federal Courts rules and procedures.
• Extensive knowledge of litigation (e‑filings), trial procedures, federal, state court procedures and rules.
• Ability to handle multiple projects with changing priorities while working independently.
• Ability to work overtime, evenings, and weekends, as needed.
• Strong attention to detail, ability to prioritize tasks, and excellent time management skills.
• Proficiency in Windows 10, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat, Zoom, and Teams, and experience working with a document management system.
• Only local candidates will be considered; position does not offer relocation or visa sponsorship.

Application

Updated resume is required for consideration.